AFRO YOUTH DEVELOPMENT NpO: r.

20-306

AFRO YOUTH DEVELOPMENT INITIATIVE

Registration no: 120-306 NpO
Non- Profit Organization

Constitution
1. Name

{.{ The organization hereby constituted shall be called:

AFRO YOUTH DEVELOPMENT INITIATIVE

1.2 lts shorted name shall be (hereinafter referred to as the organization)

AYDI

{.3 Body corporate

The organization shall:

2 Objectives

2.1 (al The organization's main objectives are to: Er*erorffiS'IoWggl

necessary for their growth.

positive lifestyles and care for environment.

Youth Empowerment Program

' Provide creative skills, activities including life and leadership skills, moraland value lessons,
academic excellence lessons and much more.
' To enable young people to set goals in life for themselves and stay committed to achieving the
goals and help other young people do the same.
' To facilitate the transformation of under developed youth into individuals who see a new
perspective for their future and into people whe can harness their creativity.
' To bridge the gap of Leadership & Entrepreneurship skills by developing and transforming the
minds of young people for positive change.

Youth Leadership Academy

' To organize training, conferences, summits and seminars for youth on Leadership and Essential
Life Skills Entrepreneurship.
Directors: Mr.Moses Rouls, Ms. sharon Minnie, Ms. verona
Page r. of 7 6ertse, Mr.
George Van Schalkwyk, Ms. Martha Rouls
 AFRO YOUTH DEVELOPMENT NPO: 120-306

Democracy and Governance

' To use these platforms to talk on Youth issues using community media like traditional Radio
Stations, Social Media etc.
' To also do motivational, inspirational and encouragement speaking events.

Youth Gommu nity Development

' To encourage youth participation in democracy and governance processes- lt is a membership

club where the target of the members is to identify problems in the community and create
solutions to the problem. The platform is also to have an organized voice to engage elected
officials to deliver campaign promises.

Bridge lnformation Technology (BlT)

' Under BlT, we empower youth with computer skills, information on available resources and
opportunities that is useful for their growth and development.

GOALS:

and recover their dignity.

VISION:

cotlaborati.ng to make the world a better place and sustain it.

MISSION:

2.2 (bl the organizations secondary objectives will be to:

empower the target group to create their own small enterprises to ensure a sustainable income
for themselves and create job-opportunities in the communities.

the youth.

3 lncome and property

3.1 The organization shall keep a record of everything it owns

3.2 The may not give any of its money or property to its members or office-bearers. The can
only do this is when it pay for work that a member or office-bearer has done for the
organization.
3.3 A member of the organization get money back from the organization for expenses that
she or he has paid for or on behalf of the organizatron.
3.4 Members or office-bearers of the organization do not have
to the organization. coPY
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Directors: Mr.Moses Rouls, Ms. Sharon Minnie,
Page 2 of 7 ertse, Mr.
George Van Schalkwyk, Ms. Martha Rouls
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4 Members and General Meetings

4.1 ll a person wants to become a member of the organization, she or he will have to ask the
Goveming Body. The management has the right to say no.
4.2 Members of the organization must attend its general meeting s, At the annual general
meeting members exercise their right to determine the policy of the organization.

4.3 Termination of membership:

Both parties may terminate this membership within 30 days unless the party terminating the
membership does so in writing.
Your termination must be before the outlined employment date and in writing.
The Governing Body members reserve the right to terminate your membership if you do not
meet the required performance standards, if any previous performance standards on any
other work were done improperly.
lnsulting, assaulting, discrimination against any member of the organization or clients.
Mismanagement of organizations resources or funds, assets, properties for members
personal gain or use.
lnsubordination: disobedience, rebellious act, against any member, beneficiary and staff
members of the orEanization.

Governance and Management

5.1.1 A Governing Body shall provide overall governance of the organization, The GB will be
made up of 5 members. They are the office-bearers of the organization and are the:
r Chairpenson
r Vice-Chairpercon
. Secretary
r Vice-Secretary
o Treasurer

The Head of Staff of the organization shall serve as an ex-officio member of the Governing
Board.

5.1 .2 Office-bearers shall serve for 3 years, but they can stand for re-election for another term in
office after that. Depending on what kind of services they give to the organization, they can stand
for re-election into office again and again. This is so long as they are needed and they are ready
to give their services.

5 1,3 lf a member of the Governing Body does not attend three GB meetings in a row, without
having applied for and obtaining leave of absence from the GB, then the Governing Body shall
find a new member to take that person's place.

5.1.4 The Governing Body shall meet at least once in 3 months. More than half of the members
needs to be at all the meetings to make decisions that are allowed to be carried fonivard. This
constitutes a quorum.

5.1 .5 Minutes shall be taken at every meeting to record the Governing Body's decision. The
minutes of each meeting shall be given to Governing Body members at least two weeks

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Directors: Mr.Moses Rouls, Ms. Sharon Minnie, Ms.
Page 3 of 7
George Van Schalkwyk, Ms. Martha Rouls

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the next meeting. The minutes shall be confirmed as a true record of proceedings, by the next
meeting of the Governing Body, and shall be signed by the chairperson/r"nagi-ng director.

5.1.6 The organization has the right to form a sub-committee. The decisions that sub-committees
take must be reported to the Goveming Body. The Governing Body must decide whether to agree
to them or not at its next meeting. This meeting should take [lace ioon after the sub-committee,s
meeting, By agreeing to decisions the Governing Body rectifies them.

5.1'7 All members of the organization have to abide by decisions that are taken by the Governing
Body.

5.1.8 The Governing Body and the Managing Director shall have the following tasks:
c Provide strategic direction and leadership
r Ensure that the organization succeeds in its mission and
o That it has the resources to carry out its mission
5.1.9 The Governing BodylManaging Director shall be responsible for the following:

. Policy determination
. Fiscal oversight and Budget approval
. Hiring, Supervising, Evaluating & Firing of Staff and Sub-Committee Members.
o Establishing priorities and allocating resources
. Settingpersonalpolicies.

5.2 Management

5.2.1 The management of the organization shall constitute of Managing Director and managers,
coordinators of programs and projects,

5.2.2The Managing Director shall chair all Management Meetings

5.2.3 The Management in addition to their portfolios, shall collectively be responsible to the
following:

. Fund Management
. Programs/ Project Management
r Facilitation of lmplemented projects
. Fund Management
. Training Development
r Training and Awareness
. Event Management
r lnformationlTechnologies development

5.2.4 The Management is responsible for the day-to-day implementation of the

The management tasks shall include:
- Planning
- Organizing
- Leading
- Controlling
- lmplementing
- Accounting

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6 Power of the organization
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Directors: Mr.Moses Rouls, Ms. Sharon Minnie, Ms. Verona 6ertse,
Page 4 of 7
George Van Schalkwyk, Ms. Martha Rouls
 AFRO YOUTH DEVELOPMENT NPO: 120-306

it needs to be
6.1 The Governing Body may take on the power and authority that it bel'teves
point number 2 of this constitution. lts
able to achiev-e tne bnleitives that are stated in
activities must abide Oy tne law and be consistent with constitution.
the power and authority to
6.2 The Coveming Body together with management shall have
raise funds or to invite and receive contributions'
hire or exchange for any
6.3 The coverning Body does, however, have the power to buy,
property that it needs to achieve its objectives'
make by-laws for proper
6.4 The Co'u"rnrg Body together with mahagement has the right to
of
management,-induding procedure for ap[lication, approval and termination
membershiP.

7 Meeting and procedures of the Governing Body

year'.
7.1 The Governing Body must hold at least four (4) ordinary meeting each
oi t*o members of the Governing Body, can call a.spegral meeting if they
7.2 TheChairpersin,
know the date the proposed
want to. eui tney'must let the other governing body members
meeting not lesi than 21 days before it is due to take place. They must also tell the other
members of the committee which issues will be discussed at the meeting' lf, however, one of
the matters to be discussed is to appoint a new Governing Body member, then those calling
the mee1ng must give the other committee members not less than 30 days' notice-
7.3 The Chairplrson shall act as the ehair of the Governing Body. lf the Chairperson and his
Deputy do not attend a meetlng, then members of the committee who are present shall
choose which one of them will chair that meeting. This must be done before the meeting
starts.
7.4 There shall be a quorum whenever such a meeting is held.
7.5 When necessary, the Governing Body shall vote on issues. lf the votes are equal on an issue,
then the chairperson has either a second or a deciding vote.
7.6 Minutes of the meeting must be kept safely and always be on hand for members to consult,
7,7 lf the Governing Body thinks it is necessary, then it can decide to up one or more sub-
committees. lt may either decide to do this to get some work done quickly or it may want a sub-
committee to do an inquiry. There must be at least three people on a sub-committee. The sub-
committee must report back to the Governing Body on its activities and it should do this regularly.

8 Annual general meetings

The annual general meeting must be held once every year, 90 days after the end of the
organization's financial year.
The member must keep a attendance register for every meeting held.
Allthe members us attend the annualgeneral meetings.
lf a member cannot attend helshe must write a letter to the governing body members to be
excused from meeting.
The members must be given a 14121 days written notice before the meeting takes place. A Letter
of that contains a detailed description of the Agenda (Topic to be discussed).
The organization should deal with the following business, amongst others, at its annual general
meeting:

o Agree to the items to be discussed on the agenda.

o Write dovun who is there and who has sent apologies because they cannot attend
o Read and confirm the previous meeting's minutes arising
o Chairperson's report
o Treasurer's report
o Changes to the constitution that members may want to make
o Elect new office-bearers if the term of office has lapseQ+
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Directors: Mr.Moses Rouls, Ms. Sharon Minnie, Ms.
Page 5 of 7
George Van Schalkwyk, Ms. Martha Rouls
 AFRO YOUTH DEVELOPMENT NPO: 120-306

o General
o Close the meeting

Finance

9.1 An accounting officer shall be appointed at the annual general meeting. His or her duty is to
audit and check on the finances of the organization.

9.2 The treasurer's job is to control and oversee the finances of the organization. The treasurer
shall arrange for all funds to be put into the bank account in the name of the organization. The
treasurer must also keep proper records of all its finances.
9.3 Whenever funds are taken out of the bank account, the chairperson and at least two other
members of the organization must sign the withdrawal cheque.

9.4 The financial year of the organization ends 31 March each year.

9.5 The organizaiion's accounting records must be ready and handed to the Director of Non-Profit
Organizations within six months after the financial year end.

9-6 lf the organization has funds that can be invested, the funds may only be invested with
registered financial institutions. These institutions are listed in Section 1 of the Financial Control
Act, 1984. Or the organization can get securities that are listed stock exchange as set out in the
Stock Exchange ControlAct, 1985. The organization can go to different banks to seek advice on
best way to look after its funds.

'10 Changes to the constitution

10.1 The constitution can be changed only by resolution. The resolution has to agree upon and
passed by not less than hrvo thirds of the members who are at the annual general meeting or
special general meeting. Members must vote at this meeting to change the constitution.

10.2 Two thirds of the members shall be present at a meeting ("the quorum") before a decision to
Change the constitution is taken. Any annual general meeting may vote upon such a notion, if
the details of the changes are set out in the notice refened to 7.2

10.3 A written notice must go out not less than fourteen (14) days before the meeting at which the
changes to the constitution are going to be proposed. The notice must indicate the proposed
changes to the constitution that will be at the meeting.

10.4 No amendment may be made that which would have the effect of making the organization
Cease to exist.

11 DissolutionAl/inding- Up
11.1 The organization may close-down at least twothirds of the members present and voting at a
meeting convened for the purpose of considering such matter, are in favor of closing down.

11.2 When the organization closes down it has to pay-off its debt. After doing this, if there is property
or money left it shall be given to members of the organization. lt shall be given in some way to
another non-profit organization that has similar objectives. The organization's general meeting can
decide what organization's general meeting can decide what organization this should be.

12 Adoption of Constitution
This constitution was approved and accepted by members of

Directors: Mr.Moses Rouls, Ms. Sharon Minnie,

Page 6 of 7
George Van Schalkwyk, Ms. Martha Rouls
 AFRO YOUTH DEVELOPMENT NPO: 120-306

AFRO YOUTH DEVELOPMENT TNITIATIVE

At a special (General) meeting held on date: 5 February 2017

ft--a
Secretary

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Directors: Mr.Moses Rouls, Ms. Sharon Minnie, Ms. Verona Gertse,

Page 7 of 7 Mr.
George Van Schalkwyk, Ms. Martha Rouls