CYRIL POTTER COLLEGE OF EDUCATION

TEACHING PRACTICE DEPARTMENT

PREPARATION FOR PRACTICUM
ASSESSMENT I
E-PORTFOLIO
RECORDS & DOCUMENTS

TITLE OF ASSESSMENT
Records & Documents E-Portfolio

PURPOSE FOR THE ASSESSMENT

This assessment offers teacher candidates an opportunity to research the categories of records and documents used in the schools across
Guyana. Each candidate will create an e-portfolio using the information garnered from their investigation.
The portfolio must include all of the following:
1. the two categories of records and all the documents that are classified under each.
2. the purpose for each document listed under the categories.
3. regulations governing the use and maintenance of each record.
4. samples of each record/document listed (pictures or created samples). NB. Include the registers completed in week #3 of the
course.
For tasks 2, 3 & 4 focus on 8 class records and 12 whole school records.
5. feedback from each of the following persons on their view on their perspective and experience of using these records -
1. A Headteacher (Whole school records & documents)
2. A class/form teacher (class records)
NB. You can structure interview questions or a questionnaire to garner the information above.
General details of the above-mentioned persons must be provided (school, status & class (in the case of class teachers).
 GRADING RUBRIC for E-portfolio
ASSESSMENT EXCEEDS MEETS APPROACHING NEEDS BELOW
CRITERIA EXPECTATIONS EXPECTATIONS EXPECTATIONS IMPROVEMENT EXPECTATIONS
5 marks 4 marks 3 marks 2 marks 1 mark
Categories of Records Categories of Categories of documents Categories of Only one category Categories were
& Documents documents were were correctly identified documents were of documents was identified but
correctly identified with with very good correctly identified with correctly identified lacked explanatory
excellent description of description of their good description of with few details on details on functions.
their functions. functions. their functions. its functions.
Information
documented is accurate. A few inaccuracies were Some inaccuracies were
documented. documented.

List of documents for All documents were More than half of the list Half of the list of Only a few Less than nine of
Categories correctly categorised. of documents were documents were documents were the documents were
correctly categorised. correctly categorised. correctly correctly
categorised. catergorised.
Purpose of each The purpose for all The purpose for most The purpose for some The purpose for few Insufficient
Document documents were documents were documents were documents were information on the
accurately and clearly expressed with minor expressed with some expressed major purpose of each
expressed. inaccuracies inaccuracies. inaccuracies. document.
Regulations on Use & Accurate information Accurate information Information about the Information about Insufficient
Maintenance of each about the regulations on about the regulations on regulations on use and the regulations on information about
record use and maintenance of use and maintenance of maintenance of a few use and the regulations on
all records was some records was records was succinctly maintenance of very use and
succinctly expressed. succinctly expressed. expressed with minor few records was maintenance was
inaccuracies. presented with presented.
many inaccuracies
Samples of Records Samples of all records Samples of some records Samples of few records Samples of very Samples of most
reflected accurately the reflected accurately the reflected necessary few records records did not
 necessary information necessary information as information as reflected the reflected necessary
as stipulated by the stipulated by the stipulated by the necessary information as
regulations. regulations. There were regulations. There were information as stipulated by the
few minor errors. some minor errors. stipulated by the regulations.
regulations. There
were several major
errors.
Feedback from Feedback presented Feedback presented Feedback presented Feedback presented Feedback presented
Educators represented a represented a somewhat represented a limited represented a represented a very
comprehensive in-depth discussions discussion with discussion with shallow discussion
discourse with with educators. educators. educators that was with educators.
educators. shallow.
Most of the interaction Some interactions with Interactions with
The entire interaction with educators was educators were aligned Very few educators were not
with educators was aligned with the focus of with the focus of the e- interactions with aligned with the
aligned with the focus the e-portfolio. portfolio. educators were focus of the e-
of the e-portfolio. aligned with the portfolio.
focus of the e-
portfolio.
Referencing Proficient usage of APA Very good usage of APA Satisfactory usage of Acceptable usage of Slight usage of APA
Referencing style 6 or Referencing style 6 or 7. APA Referencing style APA Referencing Referencing style 6
7. 6 or 7. style 6 or 7. or 7.
Language Use Excellent use of Very good use of Good use of grammar, Fair use of Poor use of
grammar, punctuation, grammar, punctuation, punctuation, spelling grammar, grammar,
spelling and other spelling and other and other conventions punctuation, punctuation,
conventions of English. conventions of English. of English. spelling and other spelling and other
conventions of conventions of
English. English.
Total

NB. This assessment accounts for 20% of your overall grade.

To calculate 20%, you divide student’s grade by 2. Eg. If a student scored 30 out of 40, you divide 30 by 2 which will equal 15 out of
20. Therefore, 15 is the student’s grade for E Portfolio.