Thakur Shyamnarayan College of Education & Research

B.Ed. 2020-2021

IC -2 Educational Management

Assignment No. 1
Semester 2

Name: - Kajalkumari Thakur

Roll No: - 25

Title of the Assignment: - Prepare a report on any activity,

keeping in mind the five functions of Management.

Prof- in - charge: - Mrs. Payal Batavia

Date of Submission: - 26/08/21

 Acknowledgement

I would like to appreciate Paal ma’am for very thoroughly explaining us

the functions of management and guiding us for this assignment so that we
could complete it before time.

I would like to thank my classmates for solving my small queries and were
ready to help me as and when I needed their help.
 INDEX TABLE OF CONTENT

Sr. No CONTENT PAGE.NO

1 Meaning of 5 functions of 04-05
management
2 Swachhta Action Plan Activity on 05-09
Water Management Activity.

7 How this is relevant for future 10

children?
 Functions of Management

Management has been described as a social process involving responsibility for economical
and effective planning & regulation of operation of an enterprise in the fulfilment of given
purposes. It is a dynamic process consisting of various elements and activities. These
activities are different from operative functions like marketing, finance, purchase etc. Rather
these activities are common to each manger irrespective of his level or status.
1. Planning

It is the basic function of management. It deals with chalking out a future course of
action & deciding in advance the most appropriate course of actions for achievement of pre-
determined goals. According to KOONTZ, “Planning is deciding in advance - what to do,
when to do & how to do. It bridges the gap from where we are & where we want to be”. A
plan is a future course of actions. It is an exercise in problem solving & decision making.
Planning is determination of courses of action to achieve desired goals. Thus, planning is a
systematic thinking about ways & means for accomplishment of pre-determined goals.
Planning is necessary to ensure proper utilization of human & non-human resources. It is all
pervasive, it is an intellectual activity, and it also helps in avoiding confusion, uncertainties,
risks, wastages etc.

2. Organizing

It is the process of bringing together physical, financial, and human resources and
developing productive relationship amongst them for achievement of organizational goals.
According to Henry Fayol, “To organize a business is to provide it with everything useful or
it’s functioning i.e., raw material, tools, capital and personnel’s”. To organize a business
involves determining & providing human and non-human resources to the organizational
structure. Organizing as a process involves:

 Identification of activities.
 Classification of grouping of activities.
 Assignment of duties.
 Delegation of authority and creation of responsibility.
 Coordinating authority and responsibility relationships.

3. Staffing

It is the function of manning the organization structure and keeping it manned.

Staffing has assumed greater importance in the recent years due to advancement of
technology, increase in size of business, complexity of human behavior etc. The main
purpose o staffing is to put right man on right job i.e., square pegs in square holes and round
pegs in round holes. According to Kootz & O’Donell, “Managerial function of staffing
involves manning the organization structure through proper and effective selection, appraisal
& development of personnel to fill the roles designed un the structure”. Staffing involves:

 Manpower Planning (estimating manpower in terms of searching, choose the

person and giving the right place).
 Recruitment, Selection & Placement.
 Training & Development.
 Remuneration.

4) Directing
It is that part of managerial function which actuates the organizational methods to
work efficiently for achievement of organizational purposes. It is considered life-spark of the
enterprise which sets it in motion the action of people because planning, organizing, and
staffing are the mere preparations for doing the work. Direction is that inert-personnel aspect
of management which deals directly with influencing, guiding, supervising, motivating sub-
ordinate for the achievement of organizational goals. Direction has following elements:

 Supervision
 Motivation
 Leadership
 Communication

 5. Controlling

It implies measurement of accomplishment against the standards and correction of

deviation if any to ensure achievement of organizational goals. The purpose of controlling is
to ensure that everything occurs in conformities with the standards. An efficient system of
control helps to predict deviations before they occur. According to Theo Haimann,
“Controlling is the process of checking whether or not proper progress is being made
towards the objectives and goals and acting, if necessary, to correct any deviation”.
According to Koontz & O’Donell “Controlling is the measurement & correction of
performance activities of subordinates in order to make sure that the enterprise objectives
and plans desired to obtain them as being accomplished”. Therefore, controlling has
following steps:

 Establishment of standard performance.

 Measurement of actual performance.
 Comparison of actual performance with the standards and finding out deviation if
any.
 Corrective action.
 Swachhta Action Plan Activity on Water Management Activity.

1) Planning process:
Objectives

 improvement of physical health (supported by clean drinking water, access to

sanitation, improved nourishment).
 supply and securing of clean and sufficient drinking water for the population.
Everyone decided the day date time for the event that was Wednesday 18th August 2021,
Thakur Shyamnarayan College of Education and Research, under Swachhta Action Plan,
conducted an Online Session on Water Management Activity. The session was organized
under the guidance of the Principal Mrs. Megha Gokhe and coordinated by Prof. Rukminee
Yadav and Prof. Alpa Yadav.

The first thing to be decided was on which platform will we have our event everyone
unanimously decided to keep it on Google meet app as there is no time limit for the same so
that the problem of re-joining an admitting people again and again will reduce. For
Performing the event Five group were made of 10 Students and Distribute the activity in
Group.
2) Organising process:

I. Identification, division of work and departmentalization-

IDENTIFICATION OF WORK DIVISION OF WORK

Prepare google meet link and admit all the 1 student
participants.
Prayer, Lamp lighting 1 student
Anchor 1 student
Formal introduction 1 student
Thank you note 1 student
National Anthem 1 student
Feedback form 1 student
Attendance 1 student
Report writing 1 student
Photographers 1 student

II. Assignment of duties –

IDENTIFICATION OF WORK DIVISION OF WORK

Prepare google meet link and admit all the Yash Patil, Vaishnavi
participants.
Prayer, Lamp lighting Divya

Anchor, Formal introduction Tejal Patel

Thank you note Ms. Alpa Yadav

National Anthem Kajal Thakur

Attendance Sumitra Nishad

Report writing Harsha Joshi

Photographers Delsy

Final Thank you note Sumitra Nishad

III. Establishing reporting relations –

Sr.no Division of work Prof- in – charge

1 Google meet link and back-up, Prayer, Alpa ma’am
lamp lighting and national anthem,
Anchoring and photography, Formal
introduction and
Thank you note
3 Photography, Attendance, Rukmini ma’am
Feedback form and
Report writing.
Every student who has given duty will report to their respective prof- in – charge.

3) Staffing process:
5 Group were made to perform activity, Group member were taking initiative in
participation in event and distribute work among them as Follows:
Group 1: Dual plumbing and water efficient Fixtures
 Student-teachers will present how dual plumbing and water efficient fixtures works.
 Student-teachers will also explain the uses of Low flow fixtures such as toilets,
faucet aerators, and showerheads, can provide the same utility when compared to
non-low-flow fixtures. ...
 The Act and improvements in plumbing fixtures over the years has led to water
conservation and sustainability. Through presentation.

Group 2: Wastewater Reuse

 Student-teachers will present, how to reuse the wastewater.
 Student-teachers will show various methods through photos or videos (small videos)
Group 2 will be responsible for Pictures of workshop, meeting link sharing, Report Writing.

Group 3: Rainwater harvesting

 Student-teachers will discuss various methods for rainwater harvesting.
 Student-teachers will show short videos on rainwater harvesting.
 Generally, in houses,
 For Example,
 Surface runoff harvesting. In urban area rainwater flows away as surface runoff.
 Rooftop rainwater harvesting.
 Rooftop Rainwater Harvesting System.
 Catchments.
 Transportation.
 First Flush.
  Filter.
 Sand Gravel Filter.

Group 4: Water Literacy General and for school Kids

 Student-teachers will explain about the water literacy,
 water-related knowledge, attitudes, and behaviours. It holds growing importance for
sustainable water resource use and management.
Also, student-teachers will explain about the activities which can be done for raising Water
literacy for school students.

Group 5: Poster Making (Online &Virtual), Slogan Raising, Organising the

Activity (Anchor, Prayer, National Anthem.)
 Student-teachers will create banners and posters that include original slogans about
the water management.
 Conserve water, conserve life.
 You never know the worth of water until the well runs dry.
 Save water, and it will save you.
 Don't let life slip down the drain.
 Students can decorate the posters or banners with pictures or designs.
 Make 2 elaborate Posters (using computer or on paper)
Group 5 will be responsible for the closure of the workshop with national anthem.

4) Directing process:
The professor will supervise all the students that have been given duty under them. Students
will communicate among themselves and give the details to the professor in charge. The
council of members will coordinate with the students if any help is required by them for the
event.

5) Controlling:
It verifies whether everything occurs in conformity with the plans adopted. The members
who were working in the event should also give in their valuable inputs as to how they feel
the event went according to them has they were in the organising team . We can compare our
actual performance with the feedback that we received and can even compare it with
previous events which were been held.
Q - How this is relevant for future children?

It will help children to understand the important of function and how it work. Functions of
management is basic things we can do in our daily life. Planning, organising, staffing,
directing, and controlling is the essence of any work Before starting any thing or doing they
need to plan for better result.
It is very important to go step by step for achieving goal. The functions of management also
help children to achieve their goal for achieving their goal they can make proper planning
from it. therefore, functions of management are very useful as well as relevant for future children
in daily life and as well as to achieve their goals.