Apostolic Vicariate of Bontoc-Lagawe Educational System (AVBLES)

CATHOLIC SCHOOLS IN MOUNTAIN PROVINCE (CSMP)

CULMINATING
ACTIVITY
QUARTER IV: (SECOND SEMESTER)
DEVELOPING and IMPLEMENTING A
PLAN
ENHANCED CONTENT STANDARDS:
Demonstrate an understanding of the key concepts, principles, and processes of humanities
and social sciences.

ENHANCED PERFORMANCE STANDARDS:

Create and implement a project proposal in the community that will integrate their learning in
specialized learning areas under humanities or social sciences with a reflection and
documentation of the activity.

ESSENTIAL LEARNING COMPETENCIES:

ELC 1: Formulate a plan that will give solution to certain community problem.
ELC 2: Create an activity proposal that will be implemented and will solve community problem.
ELC 3: Conduct into action the activity plan/proposal in their own community.
ELC 4: Generate comments, feedbacks and observations of their implementation of the activity
plan/proposal.

LESSON 1: Formulating A Plan

LESSON 2: Writing a Concept Anchored on the Prepared Plan
LESSON 3: Implementation of the Plan
LESSON 4: Generating Comments, Feedback and Observation

Prepared by: MICHELLE B. KIW-WA

SVSI

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LESSON 1: FORMULATING A PLAN
One of the management functions that should be considered is planning. In planning, it involves
decision-making steps before implementing a project. The project manager needs to identify what is to
be done, when and where will be the project be conducted, the process of how to conduct it, and who
will be the persons involved in the project. It is a systematic process that prepares the team to attain the
set objectives together with its actions to be implemented. Planning makes specific goals attainable.
Moreover, planning deals with thinking before putting the ideas into action. Through this, the
team could easily for the possible challenges that may arise in the future and how to deal with these
circumstances. Logical thinking and rational decision-making skills are needed to come up with an
effective and efficient plan.
CHARACTERISTICS OF PLANNING
Thinking before doing the task is important to make every facet consideration in implementing a
program. Planning shall be the first phase of implementing a project or a program. Knowing the
characteristics of planning will also assist you in coming up with an effective plan for your program or
advocacy.
1. Manager-Performing: In planning, this serves as the core for other functions in planning and
management. From this characteristic, it incorporates the activities for arranging and organizing from
the people or human resources to the materials. Monitoring and evaluating the plans made. From the
pre-implementation to the post-implementation of a project.
2. Goal Driven: A good planner must foresee the attainment of the project’s objectives. Setting
the goals must consider the outcome at the end. Goals serve as the endpoint of the project to be
planned.
3. Persistent: Considering all the segments and the requirements of the program, the planner
must be persistent in performing what should be done and what should be expected. The planner must
see the scope of the plan and that it can have a variety of limitations and scope in different personnel.
4. Monitor: Knowing that plans are made for a specific purpose and there are set objectives to
be attained at the end, as the project head or the proponent, setting the boundaries and monitoring it
shall be considered. Setting the possibilities in the future dealing with the requirements and conditions
of the project shall be followed and framed by the plan. Monitoring the progress from the beginning to
the end of the project.
5. Conceptualizer: A good planner can be involved the forecasting the possibilities of the
project. Being innovative, imaginative, and creative may be used as an edge to be an effective planner.
6. Decisive: Decisions are made regarding the choice of alternative actions to be taken once an
unexpected circumstance happens in the future.
Planning is concerned with setting objectives, and targets, and formulating a plan to
accomplish them. The activity helps managers analyze the present condition to identify the ways of
attaining the desired position in the future. It is both, the need of the organization and the responsibility
of managers.
IMPORTANCE OF PLANNING
1. It helps managers to improve future performance, by establishing objectives
and selecting a course of action, for the benefit of the organization.
2. It minimizes risk and uncertainty, by looking ahead into the future.
3. It facilitates the coordination of activities. Thus, reduces overlapping among
activities and eliminates unproductive work.
4. It states in advance, what should be done in the future, so it provides direction for
action.
5. It uncovers and identifies future opportunities and threats.
6. It sets out standards for controlling. It compares actual performance with the
standard performance and efforts are made to correct the same.
7. Planning is present in all types of organizations, households, sectors, economies, etc. We
need to plan because the future is highly uncertain and no one can predict the future with
100% accuracy, as the conditions can change over time. Hence, planning is the basic
requirement of any organization for survival, growth, and success.
STEPS IN PLANNING
1. Analyzing Opportunities. Knowing the possible opportunities in the community or target clientele
helps you to think of a possible program or project that will meet the needs of the beneficiaries of the
program to be implemented. In solving a problem, you need first to analyze the situation and explore
possible solutions before prioritizing them.
For instance, the community has a rampant poverty situation because people who lost their
sources of income are struggling to find another job opportunity. This could be an opportunity to make a
program for them as beneficiaries.

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2. Setting Objectives. After knowing the opportunities, it is now time to decide on what would be the
focus of the program to be implemented. Assessing the needs of the community is essential to
establish your goals or objectives.
Then write down your goal. And before you move on to the next step, run your goal through the SMART
criteria.
Specific – well-defined and clear (What do you want to do with the families as beneficiaries of
the program?)
Measurable – include measurable indicators to track progress (How many families would you
like to be part of the program? It will help you to measure the progress of the program)
Attainable – realistic and achievable within the resources, time, money, experience, etc. you
have. It is important to set realistic objectives
Resourceful/Relevant – aligns with your other goals and can generate
resources for the program.
Timely – applicable to the society nowadays
3. Developing the Scope or Premises of the Plan. After determining the objectives, to strengthen the
implementation of the program, the scope of the program must also be established. Answering the 5Ws
and 1H of the program.
Questions:
1. What is the program all about?
2. Who are the target beneficiaries?
3. When is the target date of implementation of the program?
4. Where is the target location of the program?
5. Why does the program need to be implemented?
6. How to implement the program?
4. Developing the Steps of the Program Implementation. Developing the steps will lead to the
realization of the planned program. Create a rough template to list down all the tasks to be performed,
due dates, and the people responsible. It’s important that you make sure that the entire team is
involved in this process and has access to the document. This way everyone will be aware of their roles
and
responsibilities in the project.
Make sure that each task is clearly defined and is attainable. If you come across larger and
more complex tasks, break them down into smaller ones that are easier to execute and manage.
The program has three phases, pre-implementation, during implementation, and post-
implementation.
A. Pre-implementation includes the preparation of the procedures, materials, and orientation of
the persons involved in the program.
B. Implementation includes the steps to be followed in the implementation of the program. It
also includes the monitoring and evaluation of ways
of the program.
C. Post-implementation includes the assessment of the program and checking the attainment
of the set objectives of the program.
5. Setting the Resources Needed. Before you start your project, it’s crucial to ensure that you have all
the necessary resources at hand to complete the tasks. And if they are not currently available, you
need to first make a plan to acquire them.
This should also include your budget. You can assign a column of your action plan to mark the
cost of each task if there are any.
6. Visualize your action plan. The point of this step is to create something that everyone can
understand at a glance and that can be shared with everyone. Whether your action plan comes in the
shape of a flowchart, Gantt chart, or table, make sure that it communicates the elements we have
identified so far – tasks, task owners, deadlines, resources, etc.
This document should be easily accessible to everyone and should be editable.
7. Monitor, evaluate, and update. Allocate some time to evaluate the progress you’ve made with your
team. You can mark tasks that are completed as done on this final action plan, bringing attention to
how you’ve progressed toward the goal.
This will also bring out the tasks that are pending or delayed, in which case you need to figure
out why and find suitable solutions. And then update the action plan accordingly.

An action plan is not something set in stone. As your organization grows, and surrounding
circumstances change, you will have to revisit and make adjustments to meet the latest needs.
Why You Need an Action Plan
Sometimes programs don’t spend much time on developing an action plan before an initiative,
which, in most cases, leads to failure. If you haven’t heard, “failing to plan is planning to fail” said
Benjamin Franklin supposedly once.

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 Planning helps you prepare for the obstacles ahead and keep you on track and with an effective
action plan, you can boost your productivity and keep yourself focused.
Here are some benefits of an action plan you should know:
1. It provides you a reasonable guidance. As an activity plan features precisely what steps to be taken
and when they ought to be finished, you will know precisely what you have to do.
2. Having your objectives recorded and arranged out in steps will give you motivation to remain
propelled and submitted all through the undertaking
3. With an action plan, you can monitor the movement toward your goal.
4. Since you are posting down all the means you have to finish in your activity plan, it will assist you
with organizing your errands dependent on exertion
Creating a powerful action plan always begins with having a clear purpose, vision, or goal in
mind. It is designed to take you from wherever you are right now directly to the accomplishment of your
stated goal. With a well-designed plan, you can achieve virtually any goal you set out to accomplish.
The table below is an example of an action plan aiming to increase the number of stakeholders
that will support and provide the needs of the learners to achieve the school’s development goals and
services. It includes the columns on the project title, objectives, output of the year, activities, persons
responsible, schedule and venue, budget, and the budget source.

FORMATIVE ASSESSMENT 1: Assessing the Community:

1. Assess the status of your community. Identify one area or aspects which need to be assisted.
Indicate your observation about the needs of the community regarding the identified
areas/aspects. Write your answers using the table below.
Areas/Aspects Observations

2. With the identified areas/aspects that need to be focused on, choose one aspect and formulate
objectives that will address the identified area/aspect with challenges. Use the SMART
approach in formulating your objectives.
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
3. Using the created objectives, formulate the premises/scope and time frame of the preferred
project by answering the questions on the table. Use the table to write your answers
Questions Answers
1. What is the program all about?

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 2. Who are the target beneficiaries?
3. When is the target date of implementation of the
program?
4. Where is the target location of the program?
5. Why does the program need to be implemented?
6. How to implement the program?

LESSON 2: WRITING A CONCEPT ANCHORED ON THE PREPARED PAN

The formulated plan needs to be conceptualized and proposed. Megan Morgan (2020)
discussed that writing a good proposal is a critical skill in many occupations, from school to business
management to geology. The goal of a proposal is to gain support for your plan by informing the
appropriate people. Your ideas or suggestions are more likely to be approved if you can communicate
them in a clear, concise, and engaging manner.
Knowing how to write a persuasive, captivating proposal is essential for success in many fields.
There are several types of proposals, such as science proposals and book proposals, but each follows
the same basic guidelines.
In Planning your proposal, you may consider the following aspects:
Select your beneficiaries. You have to ensure that you consider your crowd and what they
may know or not think about your theme before you start composing. This will assist you with centering
your thoughts and presenting them in the best way. It's a smart thought to expect that your peruses will
be occupied with, perusing (or in any event, skimming) in a surge, and not inclined to give your
thoughts any uncommon thought. Effectiveness and enticement will be critical.
These are some questions that you may ask yourself in selecting your beneficiaries and people
who will check your proposal.
Who will benefit from the project? You need also to consider who will be the person to evaluate
or approve your proposal. They must know how to understand and see the purpose of your project.
What do these people want to see from your proposal? You need to ask them if they are asking
or requiring a format of a project proposal. Different types of project proposals need various formats.
Asking them about the formats will help you to guide them well.
Identify the problem that you want to solve. It is obvious to you what the issue is, yet is that
likewise obvious to your beneficiaries? Likewise, do your evaluators trust you truly know what you are
discussing? You can bolster your ethos, or composing persona, by utilizing proof and clarifications all
through the proposition to back up your affirmations. By setting your issue appropriately, you begin
persuading the evaluators that you are the opportune individual to deal with it.
These are possible questions that may be used to ask yourself in identifying the problem or core
of your proposal.
What are the community problems and issues that should be given attention for a solution?
What are the reasons behind these problems?
Has anyone ever tried to deal with this issue before? Have they solved it?
Establish your solution. This ought to be direct. When you set the issue you're tending to, how
might you want to explain it? Get it as thin (and feasible) as could be expected under the
circumstances.
Your proposition needs to characterize a problem and offer an answer that will persuade
uninterested, doubtful evaluators to help it. Your beneficiaries may not be the most straightforward
group to prevail upon. Is the arrangement you're offering consistent and practical? What's the course of
events for your usage?
Think about reasoning regarding your answer as far as targets. Your essential target is the
objective that you completely should accomplish with your venture. Auxiliary targets are different
objectives that you trust your task accomplishes.
Consider the parts of the proposal. Contingent upon your proposal and who'll be
understanding it, you have to provide food for your paper to fit a specific style. What do they anticipate?
Is it accurate to say that they are keen on your concern?
How are you going to be powerful? Persuading recommendations can utilize enthusiastic
interests, yet ought to consistently depend on realities as the bedrock of the contention. For instance, a
proposition to begin a panda protection program could refer to how tragic it would be for the offspring of
people in the future to never observe a panda again, however, it shouldn't stop there. It would need to
put together its contention concerning realities and answers for the proposition to be persuading. You
have to write in plain, direct language as much as possible.
Outline. This will not be part of the final proposal, but it will help you organize your thoughts.
Make sure you know all of the relevant details before you start.
You had your outlining lessons in your other subjects like in English and Filipino. This could help
you to do the initial draft of your plan. Your outline should comprise of your concern, your answer, how

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you'll comprehend it, why your answer is ideal, and an end. In case you're composing a leader
proposition, you'll have to incorporate things like a spending examination and hierarchical subtleties.
Now that you have understood the application of the formulated plan in the previous lesson and
you have also synchronized the concepts of planning a proposal, the next step for you is to write the
plan to be proposed. You will need enough time to understand and weigh the things needed in your
proposal.
Writing Your Proposal
Think of the possible program title. The title of the program will serve as the banner of the
entire program. In creating the title, it should be short but interesting. You may also coin words from the
core of the program or even make an acrostic or acronym where each letter has a meaning.
Work on your rationale. This should begin with a snare. In a perfect world, you need your
evaluators enchanted from point one. Make your proposition as intentional and helpful as could be
expected under the circumstances. Utilize some foundation data to get your evaluators in the zone. At
that point express the motivation behind your proposition. If you have any distinct realities that shed
some light on why the issue should be tended to and tended to quickly, it's almost guaranteed that is
something you can begin with. Whatever it is, ensure what you begin with is a reality and not a
conclusion.
Include the problem. After the presentation, you'll get into the body, the meat of your work.
Here's the place you should express your concern. On the off chance that your evaluators don't think a
lot about the condition, fill them in. Think about this as the "situation" area of your proposition. What is
the issue? What is causing the issue? What impacts does this issue have?
Stress out why your difficulty should be understood and should be explained now. By what
method will it influence your crowd whenever left alone? Make a point to address all inquiries and
spread them with exploration and realities. Utilize dependable sources generously.
The problem should be clearly stated so that your evaluators can easily understand the purpose
and possible outcome of your proposal.
Identify the objectives. You have formulated already in the previous lesson the objectives of
the program that you are eyeing to propose. Be guided that your objectives must follow the SMART
Approach.
State the Scope and Time Frame of the Program. In the previous lesson, it was stated that A
well-defined project scope is a necessity to ensure the success of your project. Without it, no matter
how efficient, how effective, and how hard you work, you won’t be able to succeed in your project.
Defining the project scope entails adopting a clear vision and an agreement on the outcomes of
the project. This allows each milestone of the project to stay on target. The basis of the project scope
should entail your goals and objectives to follow a SMART guideline. That is, to be Specific,
Measurable, and Achievable. It should also be Realistic and completed within a specific time frame.
Specific–This involves stating accurately what the project wants to achieve. That is, what, why,
and how these will be done. Clarity will reduce the chances of ambiguities and misunderstandings.
Measurable –Are your goals and objectives able to provide feedback and be accountable for?
Attainable –Can your project’s goals and objectives be achieved, given the resources on hand?
Relevant and Resourceful –Are the goals and objectives easy to deliver, especially
if you face problems or complications? Will these reduce the overall quality of the
project’s outcome and cause running over budget and not meeting the set deadlines?
Time Frame –Can your project goals and objectives be met within the allocated time frame? Is
it a key criterion to meet these deadlines?
After planning, implementation stages shall be the next to conceptualize.
Discussing the implementation processes will guide the evaluators to see the step-by-step
procedures on how to conduct your project stated in your proposal. There are three stages of the
implementation process.
Pre-Implementation Stage In this stage, you are coming up with the things and resources
needed like forming a team, arranging the schedules, and costings for resources like manpower
and materials for the program.
Assemble your team Forming a committee will help you to be systematic in implementing the
project. These are some of the common committees:
1. Program and Invitation
2. Physical Arrangement and Demolition
3. Sound System
4. Food and Refreshments
5. Certificates and Awards
6. Monitoring and Evaluation
7. Documentation

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 Manage the Schedule of the Project It would be pleasant on the off chance that you could
count up the tasks and state, "With the assets we have, we will require this much time"— and afterward
get precisely what you've requested. Be that as it may, most ventures accompany fixed start and end
dates, paying little heed to accessible assets.
To make a sensible timetable inside those limitations, work in reverse from any drop-dead cutoff
times you think about—that is, dates that can't be changed— to see when your expectations must be
prepared.
Develop a budget
Budget Allocation plays an important part in the project. This will serve as your guide to
managing your expenditures. Having a well-prepared budget allocation will give you efficient spending
for your materials and other necessities in the program.
Quantity Unit Description Unit Price Total Price

Conduct an Initial Meeting When you've picked your players and set the calendar, unite
everybody for an opening shot gathering. Go over the venture's arrangement and targets with the
gathering in as much detail as could reasonably be expected, and audit the proposed period. Make
certain to explain jobs and obligations. Urge individuals to call attention to spots where issues may
happen and where enhancements could be made. Pay attention to all proposals—particularly in
territories where the colleagues have more understanding than you do—and alter your appraisals and
exercises in like manner.
Implementation Phase Now that you have prepared everything in the pre-implementation
phase, it’s time to put the plan into action. The implementation stage is frequently the most satisfying
because work is completed, however it can likewise be the most baffling. The subtleties can be
repetitive and, now and again, tiring.
Monitor and control process Whether you have a formal project control system in place or
you do your regular check-ups, try to maintain a big-picture perspective so that you don’t become
engulfed by details and petty problems. A monitoring tool may help you do it
Report progress
Stakeholders will generally want regular updates and status reports. Consult with them to see
how much information they’d like and in what format. Don’t hide or downplay problems as they come
up, or you can easily transform them into crises. If you keep your stakeholders informed, they may turn
out to be good resources when issues do arise.
Conduct Regular team meetings
When you’re immersed in project information, it is easy to analyze the detailed activities that
should be carefully monitored. You and your team can stay focused by meeting regularly and
periodically asking yourselves what are the ways to attain the success of the program.
In conducting a meeting, it is important to be guided with clear agendas to use the time
productively. Try structuring them around production numbers, revenue goals, or whatever other
metrics you’ve chosen to gauge performance. Many of your agenda items will naturally stem from
targets the project has missed, met, or exceeded: For example, you have to discuss as a team whether
to include on the project details. If there are adjustments based on the findings, reports on the progress
of the project. Keep the momentum going by following up each week on any to-dos and connecting
them with the metrics for overall performance. Also, celebrate small successes along the way—that will
rekindle the team’s enthusiasm as you make progress toward your larger objectives.
Minutes of the meeting shall be prepared after the meeting. The secretary must write the
agenda and the agreement of the team based on the conducted meeting. This serves as the document
that can be used as a guide in the next actions to be taken.
Post Implementation Phase
However, some projects feel endless since it is a continuous cycle especially if the time frame of
the project is long term. However, the post-implementation still needs to be conducted to see the
success and attainment of the project’s objectives. It is important since all of the projects should be
output or outcome-based at the end of it.
Monitor and Evaluate the Performance of the Project
Before closing out your project, your team needs to meet its goals (or determine, along with key
stakeholders, that those goals no longer apply). Compare your progress with the scope everyone
agreed on at the beginning. That will tell you how well the project has performed—and if there’s still
work to do.
Close the project
The steps you take to wrap things up will depend on whether your team assumes ownership of
its deliverables, hands them off to others in the organization, or must terminate the project altogether.
If all has gone as planned with your project, then it’s time for celebration. Even if, as is more
likely, there are some rough spots along the way—the project takes longer than expected, the result is

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less than hoped for, or the costs overtake your estimates—it’s still important to recognize the team’s
efforts and accomplishments.
Debrief with the team
No matter what the outcome, make sure you have scheduled a post-evaluation—time to debrief
and document the process so that the full benefits of lessons learned can be shared. The post-
evaluation is an opportunity for discovery, not for criticism and blame. Team members who fear they’ll
be punished for past problems may try to hide them rather than help find better ways of handling them
in the future.

FORMATIVE ASSESSMENT 2: Analyze the Sample. Read and understand the provided proposal.
Analyze if the parts of the proposal adhere to the steps in planning and writing a proposal. Write your
observations on your answer sheet.
I.PROJECT TITLE: Oplan LSS (Linis, Sanitize at Segregate)
II. RATIONALE:
Family is the smallest unit of the society. All the fundamental learning starts
with the first teachers and the parents inside the family’s home. The impact of this on an
individual’s personality and characteristics plays a significant role.
Nowadays, with the current situations happening in the world, health, and sanitation
become the priority of everyone. To maintain health and sanitation within the home or
community. Cleanliness and proper segregation shall be one of the areas to be considered to
attain a clean and safe environment. Oplan LSS (Linis, Santize at Segregate) is developed to
motivate the family members to regularly clean and sanitize the house premises and to practice
proper segregation of wastes within the premises.
III. OBJECTIVES:
• To maintain the safety, cleanliness, and orderliness of the households.
• To segregate wastes properly
• To recognize the family member who practices the proper waste segregation and does
the household chores to maintain cleanliness and orderliness by providing a simple
reward or incentive.
IV. SCOPE
The program applies to all the members of the family who live in the same house. The
project covers the entire premises of the residence including the inside of the residence like the
living room, kitchen, bedrooms, dining, comfort room, and the backyard areas including the
plants and animals, and the proper and systematic waste segregation.
V. TIME FRAME
The program will run from May 2020 to December 2020. Renewal of the program for
next year is subject to evaluation and success of the outcome.
VI. IMPLEMENTING STAGES
For the smooth implementation of the project, the following activities will be conducted:
PRE-IMPLEMENTATION ACTIVITIES
• Prepare the mechanics of the project.
• Prepare the schedule and tasks of each member of the family. The head of the family
shall distribute the tasks evenly. The head may use the table below to arrange the
schedule and tasks of each member of the family.
Name Tasks Schedule

• Prepare the monitoring tool or checklist to be used

Name Tasks Schedule Remarks

• Conduct a meeting about the project, its importance, and its contents.
• Prepare the materials like garbage bins, cleaning and sanitizing materials.
• Discuss the implementation and incentives of LSS Warrior of the Month
DURING – IMPLEMENTATION ACTIVITIES
This phase is the actualization/implementation of the project
• The in-charge of the day will do the monitoring. Monitoring will be done
thrice a day; 10:00 am, 3:30 pm, and 8:00 pm. Coordination with the task in charge shall
be observed.
• Each cycle of the program shall run for one month.
• The monitoring will be done using the monitoring template.
• The monitoring shall focus on the waste segregation, sanitation, cleanliness, and orderliness
of
the designated areas of the residence.

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 • Tasks shall be distributed by the head of the family.
• Rotation of tasks may be done especially for tasks or household chores that are challenging.
POST-IMPLEMENTATION ACTIVITIES
This phase is the evaluation and consolidation of the implemented project.
• Consolidation of the monitoring sheets/checklist for the month.
• Tabulating the results of the monitoring program.
• A monthly family gathering will be held to address the concerns and to recognize the family
member who obtained the highest point based on the tabulation of the head of the
family.
• Five hundred pesos cash will be given to the LSS Warrior of the month who earned the highest
points for doing the household chores.
MONITORING AND EVALUATION
Regular monitoring and evaluation shall be done to monitor the status and progress of the tasks
and the project.
• Pictorial Documentation
• Regular Meetings with the family members

LESSON 3: IMPLEMENTATION OF THE PLAN

The student will implement their plan/proposal in their community.
The students will be grouped according to their barangay and will implement the plan
for 1 week.

LESSON 4: GENERATING COMMENTS, FEEDBACKS AND OBSERVATION OF THE PLAN

Comments, feedback and observation play vital roles in the succession of a program to be
implemented. Just like a communication cycle the sender sends the information to the receiver and the
receiver shall provide feedback to complete the cycle. In implementing a project, to ensure the smooth
flow of the project, generating comments feedback and observations from the people who are
considered as experts in the field
Do you accept others’ comments about your work and your contribution? If you are, make it
easy for them to tell you. If they think you'll appreciate and consider their feedback, you'll get lots more.
And, that is a good thing for you and for the project that you are initiating.
Constructive feedback helps you to improve professionally and personally not just the project
itself. Accurate feedback helps you with your lifelong career development, too. It's a gift that people

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who care about your personal and professional success can provide. But they'll only provide feedback if
you are approachable and allow them to feel comfortable giving you the feedback.
Once they are rebuffed, argued with, or subjected to your defensive behavior, coworkers and
bosses are less likely to approach you again with helpful feedback. In the case of coworkers who have
the same goals and direction as you, this is sad, as you all need to pull together for the good of the
group.
Susan Heathfield (2019) from balancecareers.com shared some of the steps in taking feedback
constructively.
1. Take the comments optimistically. Feedback could be a possible source of getting offended if you
are not taking the comments for improvement. The fear of hurting you or having to deal with defensive
or justifying behavior makes people hesitant to give feedback to someone else. If you can create an
aura of approachability, people are more likely to return with more feedback. Defensiveness, anger,
justifying, and excuse-making will ensure that coworkers and bosses are uncomfortable giving you
feedback.
2. Constant communication with the proponents and the beneficiaries. Having a complete
communication process in implementing your project will give you directions for the attainment of the
project’s objectives. Considering the feedback of other people regarding the flow will give you things
that can be improved.
3. Suspension of Judgment. Taking the feedback most objectively will give you rational processes for
taking the comments for the improvement of the project. Remember that you are not being judged
when someone checks your material or project.
4. Synthesize you’re the feedback and comments. Your evaluator will appreciate that you are
considering their feedback. Responding to the given feedback will help you to complete the process of
taking the feedback of the evaluators. Your response focuses on making sure that you understand the
point of view you are receiving from the evaluator. You are also determining the validity of what you are
hearing. If something that should be clarified, you may confirm it to your evaluator.

Remember, not all feedback and comments shall be accepted. You still need to weigh the
impact of these if it will help you to improve your project.
Remember, only you have the right and the ability to decide what to do with the feedback you
have received. It is up to you to check it out with others, seek out examples, and then, decide if the
feedback is worth doing something about.
Knowing the steps of taking the feedback of your colleague or your teacher will help you to take
the comments and feedback positively. Remember that the feedback and comments will help you and
the project to improve before spearheading it.
Here are some suggested steps for generating comments, feedback and observations of the
evaluators:
1. Prepare your proposal for the project. It will be better if it is in a presentable way like in a hard
printed copy of your proposal. Consider the format prescribed by your teacher or your organization.
2. Look for possible evaluators of the project. How do you select your evaluators? It is important to
weigh who can give additional input about your project. Considering the expertise and background may
be a great help in determining your evaluators. For instance, if the project that you would
like to implement is about community improvement through a livelihood activity, you may look for
people who are experts in livelihood projects from the organizations and institutions dealing with
livelihood.
3. Communicate with your evaluators. Using any of the channels of communication, you may start
communicating and arranging the consultation with your selected evaluators. Informing them ahead of
time will help them to prepare before evaluating the proposal. Ample time shall be given to your
evaluators to provide necessary comments, suggestions, and feedback.
4. Provide your evaluation or a tool to be used. Your teacher or your institution may have a
prescribed format for your proposal. The use of this tool will help you to easily gather feedback,
comments, and suggestions about your proposal. This will also help you to recall and to document the
results of the evaluation.
5. Synthesize their responses. For you to use these for the improvement of the project, consolidating
their responses will by using a form or an instrument before considering their comments, feedback and
observations. By knowing the steps, can you think of people who can provide you constructive
feedback and will help you to improve your proposal? Yes, you are correct. Your teacher may be one of
those people who can assist you. Can you think of other people?
Feedback is a vital part of any leader’s skillset. Project managers, team leaders, teachers, and
coaches develop this skill over the course of their careers. Not just giving feedback, but also receiving it
is essential for efficiently sharing information within teams and groups. Let’s take a closer look at its
value and learn how to get better at providing it.

Apostolic Vicariate of Bontoc-Lagawe Educational System – Catholic Schools in Mountain Province P a g e 10 | 11

 Constructive feedback is a robust tool for creating a healthy environment, boosting productivity
and engagement, and achieving better results. It positively influences communication, team members’
interaction, and teamwork results in different fields. Here’s how it works for different processes:
The importance of feedback in the workplace is hard to overestimate: sharing information on
what can and needs to be improved helps optimize the work process and get things done in less time.
• Feedback is of great help in leadership and communication: it creates a clear picture and
increases transparency.
• Feedback plays a crucial role in education and learning by helping
adopt new knowledge sooner and avoid repetitive mistakes.
• The same applies to feedback in sports and coaching: it helps learn
new skills and get better results.
In looking for possible people who can provide you with relevant and essential feedback, On the
other hand, there is also a possibility that you will be tapped to provide feedback. It is important to know
the skills in providing feedback.
For a team leader, manager, or teacher, it’s extremely important to give feedback in the right
way. While it is a powerful practice that creates a visible positive effect, it can also hurt people, lower
their self-esteem, or make them feel underappreciated. To do this right, plan your approach.
Take into account some simple advice on what to do and what not to do when providing
feedback and receiving it.
First, avoid anything that can be heard as blaming or judging: you want to motivate people and
show them areas for improvement, not the opposite. Always explain to your team how open
communication about possible improvements is a win-win situation. Mention their strengths first, after
which you can point to an aspect they can work on more.
Make sure you’re specific and use evidence. Your employees should know exactly what aspect
of the project you’re talking about, what they did wrong, and how it can be improved. For this reason,
it’s important to utilize hard evidence, such as time tracking and employee progress data that display
how much time each worker uses to complete tasks and which activities they engage in on the
way.
Give people time to understand your feedback and make sure to receive their responses. They
should be comfortable with sharing how they feel about it. Be open-minded and take into account your
team members’ points of view.
Don’t forget to let them be part of the problem-solving process. Even if you already have a
specific solution in mind, hear them out, then share your proposal using some of their words or ideas.
It is not uncommon that people aren’t sure what happened or what their next step should be.
That’s why you should ask questions in the end and see if the other person received your message.
Follow up after a few days to see how they are doing and whether there’s still an issue.
Last but not least, encourage team members to provide feedback as well.
Leave your ego behind, ask them if they have something to add about your performance and
role as a manager, and carefully listen to what they have to say. Let them give examples too so you
can see what exactly they mean, then discuss this openly and together to find a way to make it work
and use the feedback effectively.
Now that you have learned the skills to be needed to provide feedback, you start thinking of the
possible people who can provide you with feedback, suggestions, and comments that you will be
gathering at the end of this lesson.

FORMATIVE ASSESSMENT 4:
List down 5 people whom you think are relevant and essential to provide feedback, comments and
observations about the conceptualized project proposal. They may be your teachers or your
classmates. Write also your justification for why you want to include them on your list. Do this on your
own using the table below.
Name Occupation Justification

Apostolic Vicariate of Bontoc-Lagawe Educational System – Catholic Schools in Mountain Province P a g e 11 | 11