VILLAGE OF GRAFTON

VILLAGE BOARD MEETING MINUTES

JULY 6, 2009

President Jim Brunnquell called the Village Board meeting to order at 6:00 p.m. The
Pledge of Allegiance followed.

Village Board members present: Jim Grant, Sue Meinecke, David Liss, Jim Brunnquell

Absent: Richard Rieck, Scott Volkert, Ron LaPean

Staff/Officials present: Village Administrator Darrell Hofland, Chief of Police Charles

Wenten, Village Attorney Michael Herbrand, Deputy Clerk Lisa Bohn

MINUTES
Motion by Trustee Grant, seconded by Trustee Meinecke, to approve the
6-15-2009 Village Board meeting minutes and file the 5-28-2009 and 6-11-
2009 Architectural Review Board; 6-10-2009 and 6-24 2009 Historic
Preservation Commission; 6-17-2009 Sustainable Grafton Ad-Hoc
Committee; 6-17-2009 Community Development Authority and the 6-23-
2009 Plan Commission meeting minutes, as presented. Approved
unanimously.

PERSONS REQUESTING TO BE HEARD

None.

BUSINESS PRESENTED BY THE PRESIDENT

Committee Appointments
Motion by Trustee Grant, seconded by Trustee Liss, to appoint Fran Betz
as the Senior Representative on the Parks and Recreation Board (2009-
2012), and appoint Alan Kletti to the Joint Town/Village Ad-Hoc
Committee, as presented. Approved unanimously.

President Brunnquell reviewed the materials distributed for Village Board member
review.

RESOLUTIONS/ORDINANCES/ACTION ITEMS
Item 1 / Report of the Plan Commission
Resolution No. 027, Series 2009 approving a certified survey map for the division of
property located south of STH 60, east of Sixth Avenue, and west of the Canadian
National Railways right-of-ways, owned by St. Paul Lutheran Church Inc, subject to the
list of conditions, was offered by Trustee Liss.

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 Motion by Trustee Meinecke, seconded by Trustee Grant, to adopt
Resolution No. 027, Series 2009, as presented. Approved unanimously.

Item 1 & 2 / Report of the Historic Preservation Commission

Motion by Trustee Grant, seconded by Trustee Liss, to approve items 1 &
2 of the Report of the Historic Preservation Commission as follows: 1.
Accept a $1,000.00 donation to the Historic Preservation Commission for
the purchase of a glass negative scanner from the Zaun Memorial Fund,
LTD; 2. Accept the bid from Rock of Ages, Grafton, WI, in the amount of
$1,208, to engrave Walk of Fame piano keys with the names of the 2009
Inductees, “The Mississippi Sheiks” and “Ida Cox”, as presented.

Trustee Grant commented the main reason for the purchase of a glass negative
scanner is for a Girl Scout Project involving “old” Grafton photographs.

Administrator Hofland informed the Board that Kris Raymond, of the Grafton Blues
Association, does not think there will be enough time to hold the induction ceremony in
conjunction with the annual Paramount Blues Festival.

Motion to approve items 1 & 2 of the Report of the Historic Preservation

Commission was approved unanimously.

Paramount Plaza Lease with Paramount Grille and Bakehouse LLC

Motion by Trustee Grant, seconded by Trustee Meinecke, to approve the
Paramount Plaza Lease Agreement with Paramount Grille and Bakehouse
LLC, as presented. Approved unanimously.

Administrator Hofland stated that he is working with the proprietor of the Paramount
Grille and Bakehouse on a joint Wi-Fi connection for use in the Paramount Plaza.
Additional details will be provided as this project proceeds.

LICENSES
Motion by Trustee Grant, seconded by Trustee Meinecke, to deny the
issuance of a “Class B” Fermented Malt Beverage and Intoxicating Liquor
License to Jennifer Whiteside – agent Grafton Hotel Associates, LLC /
d.b.a. Hampton Inn & Suites / 2633 Washington Street, as presented.

Jennifer Whiteside, agent for Grafton Hotel Associates, LLC, informed the Board that
the Hampton Inn and Suites is looking for a license to sell beer in their “Sweet Shop”.
After selling hours, the beer would be locked up and would not be accessible to the
public.

President Brunnquell stated the liquor license request submitted was very generic and
did not state what Mrs. Whiteside had indicated.

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Chief Wenten stated if the whole premises were to be licensed; it would be very easy for
the hotel to get in trouble. If someone were to purchase alcohol from the “Sweet Shop”
and take it back to their hotel room where underage drinking were to go on, the hotel
would then be responsible.

Village Attorney Mike Herbrand stated the request being made by Jennifer Whiteside is
different than the one received.

Mrs. Whiteside stated that the corporate office submitted the liquor license application.
The hotel is only asking for a license to sell beer in their “Sweet Shop”.

President Brunnquell stated the action that will be taken will be to deny the license as
submitted. Mr. Brunnquell advised Mrs. Whiteside to talk with the corporate office and
staff members to revise the application and resubmit it to the Village for further review.

Mrs. Whiteside stated she will discuss the matter with the corporate office and resubmit
a revised application for action.

Motion to deny the issuance of a “Class B” Fermented Malt Beverage and

Intoxicating Liquor License to Jennifer Whiteside – agent Grafton Hotel
Associates, LLC / d.b.a. Hampton Inn & Suites / 2633 Washington Street
was approved unanimously.

Motion by Trustee Grant, seconded by Trustee Liss, to deny the issuance

of an Operator’s license request to Karl Dean Johnson (tabled at 6-15-09
meeting), as presented.

Village Attorney Herbrand stated that Wisconsin State Statues prohibits any habitual
felon with a drug or alcohol related charge from receiving an Operator’s License. Mr.
Johnson’s previous charges relates to drugs. Mr. Herbrand stated the Village Board
can decide to issue the license; however, if this were to occur, the future issuance of
Operator’s Licenses will need to be consistent with this action. A policy should be put
into place which outlines if the Village Board will include all offenses or if older offenses
will be discarded if there are no additional offenses.

Mr. Johnson thanked the Village Board and staff for the opportunity to speak before
them and for the email he received from Village staff. Mr. Johnson expressed how he
has changed his life and has been making better decisions as he has gotten older and
would like an opportunity to prove to the Village Board that he is capable of doing this.
Mr. Johnson would like to further his education and with bartending operation hours, he
would be able to accomplish that goal. Mr. Johnson stated he doesn’t expect the
Village of Grafton to set precedence because of him.

President Brunnquell commented the offense is related to drugs and Chief Wenten
thinks the two are linkable, so at this time the Board is not going to be able to issue an
Operator’s License.

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Trustee Grant commented the Village of Grafton hires the best professionals for
advisors and does not feel a need to second guess their opinions.

Trustee Meinecke questioned if the Village Board could give Mr. Johnson a three month
probationary period to prove he is capable of making good decisions.

President Brunnquell stated the Village Board would then need to have a policy in
place, so there is consistency in the future.

Trustee Meinecke commented to Mr. Johnson she feels bad and wished there were a
way to grant him a license, to help him provide for his family and accomplish his goals.

President Brunnquell stated if the Village Board would like to put a policy in place then
there should be a Committee to decide what the guidelines of the policy should be.

Trustee Grant commented that he does not think there is a need for a policy. The
current review system is working.

Mr. Johnson thanked the Village Board for their time.

Motion to deny the issuance of an Operator’s License to Karl Dean

Johnson was approved unanimously.

Motion by Trustee Meinecke, seconded by Trustee Liss, to deny the

issuance of an Operator’s license to Troy Schallitz, as presented.
Approved unanimously.

Chief Wenten stated, based on Mr. Schallitz’s past criminal history, he does not
demonstrate good decision-making when alcohol is involved.

Motion by Trustee Grant, seconded by Trustee Meinecke, to approve the

issuance of Operators licenses, as presented. Approved unanimously.

DEPARTMENT AND OFFICERS REPORTS

Trustee Liss questioned the progress on the new Village Hall renovation project.
Administrator Hofland responded the inside demolition is almost complete and
contractors will be working on expanding the parking lot in the near future.

Library Director John Hanson stated the week of July 13; the Grafton Library will be
celebrating 20 years in business. There will be a weeklong silent auction at the Library
that will consist of old books.

Trustee Grant commented he has noticed more kids visiting the Library. Library
Director Hanson commented this is partially due to the economy. The schools and
media are promoting the Library due to the Library offering free services.

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REPORT OF BILLS
Motion by Trustee Liss, seconded by Trustee Meinecke, to approve the
payment of Village expenditures in the amount of $275,484.48, as
presented. Approved unanimously.

OLD BUSINESS
President Brunnquell commented Holidaze put on a great event and had a good
turnout.

Trustee Grant requested that the next time the Public Works Crew is cleaning the
Paramount Plaza; they should remove the barcodes from the backs of the lettering.

Administrator Hofland responded that he will check whether the barcodes are
removable. The Village places a fixed asset barcode tag on Village property. It is
possible that the barcode tag is actually a fixed asset tag and not a purchase tag.

NEW BUSINESS
Trustee Liss informed the Board that GALA in the Park starts Thursday, July 2, at 6:30
p.m.

CONVENE TO CLOSED SESSION

Motion by Trustee Liss, seconded by Trustee Grant, to Convene to Closed
Session at 6:25 p.m., pursuant to WI Statutes 19.85(1)(e) for Real Estate
and Competitive Bargaining Matters (Purchase of property for
redevelopment purposes / Status of negotiations - Intergovernmental
Agreement with the Town of Cedarburg.) Approved unanimously by roll
call vote.
The Village Board discussed negotiation strategies associated potential
intergovernmental agreement with the Town of Cedarburg for shared services.

RE-CONVENE TO OPEN SESSION AND THE REGUALR ORDER OF BUSINESS

Motion by Trustee Liss, seconded by Trustee Meinecke, to adjourn the
closed session and reconvene into the regular order of business, at 6:42
p.m. Approved unanimously by roll call vote.

ADJOURN
Motion by Trustee Liss, seconded by Trustee Grant, to adjourn at 6:42
p.m. Approved unanimously.