INTER-GLOBAL COLLEGE FOUNDATION, INC.

Brgy. Bocohan, Lucena City

DEPARTMENT OF HOSPITALITY MANAGEMENT

SUBJECT: FUNDAMENTALS IN LODGING OPERATION SUBJECT CODE : HPCO2

SEMESTER: 2ND OF 2024 YEAR LEVEL : BSHM I

Understanding the 5 S of Good Housekeeping

Objective:
Students will be able to explain and apply the principles of the 5 S (Sort, Set in order,
Shine, Standardize, Sustain) for effective housekeeping practices.

Assessment:
Students will work in groups to analyze a classroom or workspace, identify areas for
improvement based on the 5 S principles, and present their recommendations to the
class.

Key Points:
Importance of maintaining a clean and organized workspace
Explanation of each of the 5 S principles
Strategies to implement the 5 S in daily routines
Benefits of practicing the 5 S approach
Opening:
Engage students by showing images of messy and organized spaces, asking them to
discuss the differences they notice
Pose the question: "Why is it important to keep our living and working environments
clean and organized?"
Introduction to New Material:
Define the 5 S principles: Sort, Set in order, Shine, Standardize, Sustain
Explain each principle with real-life examples
Common misconception: Thinking that cleanliness and organization do not impact
productivity
 INTER-GLOBAL COLLEGE FOUNDATION, INC.
Brgy. Bocohan, Lucena City

DEPARTMENT OF HOSPITALITY MANAGEMENT

SUBJECT: FUNDAMENTALS IN LODGING OPERATION SUBJECT CODE : HPCO2

SEMESTER: 2ND OF 2024 YEAR LEVEL : BSHM I

Guided Practice:
Provide scenarios where students can practice applying each of the 5 S principles
Monitor student progress through discussions and checking their application of the
principles
Scaffold questions from simple scenarios to more complex ones to deepen
understanding
Independent Practice:
Task students to apply the 5 S principles to their own living space or study area
Ask students to document the changes made and reflect on the impact of implementing
the 5 S approach
Encourage students to sustain these practices moving forward
Closing:
Conduct a quick group discussion on the challenges faced and benefits experienced
while implementing the 5 S approach
Summarize the key points discussed during the lesson
Extension Activity:
Create a visual poster illustrating the 5 S principles and their application in different
settings
Homework:
For homework, students are asked to observe the 5 S principles in action in their
community or workplace and write a reflection on how these principles contribute to
efficiency and well-being.
Standards Addressed:
Standard 1: Demonstrate understanding of concepts related to organization and
management
Standard 2: Apply principles of efficiency and effectiveness in a given context
 INTER-GLOBAL COLLEGE FOUNDATION, INC.
Brgy. Bocohan, Lucena City

DEPARTMENT OF HOSPITALITY MANAGEMENT

SUBJECT: FUNDAMENTALS IN LODGING OPERATION SUBJECT CODE : HPCO2

SEMESTER: 2ND OF 2024 YEAR LEVEL : BSHM I

Module # 2
MAINTAINING A CLEAN AND ORGANIZED WORKSPACE: THE 5 S PRINCIPLES
Introduction
the importance of maintaining a clean and organized workspace cannot be overstated.
By following the 5 S principles, we can create a productive environment that enhances
our focus, efficiency, and overall well-being. Let's explore each of the 5 S principles and
learn how to implement them in our daily routines for maximum benefits.

What Are the 5 S's?

5S banner
The 5S concept might sound a little abstract at this point, but in reality, it's a very
practical, hands-on tool that everyone in the workplace can be a part of.

5S involves assessing everything present in a space, removing what's

unnecessary, organizing things logically, performing housekeeping tasks, and keeping
this cycle going. Organize, clean, repeat.
 INTER-GLOBAL COLLEGE FOUNDATION, INC.
Brgy. Bocohan, Lucena City

DEPARTMENT OF HOSPITALITY MANAGEMENT

SUBJECT: FUNDAMENTALS IN LODGING OPERATION SUBJECT CODE : HPCO2

SEMESTER: 2ND OF 2024 YEAR LEVEL : BSHM I

Let's take a closer look at each of the parts of 5S.

SORT/ SEIRI

The first step in the 5 S approach is to Sort. This involves going through all items
in your workspace and separating them into necessary and unnecessary items. Keep
only the essentials within reach and discard or store away items that are no longer
needed. By decluttering our workspace, we can eliminate distractions and create a
more efficient work environment. Why Do You Need Sort?
Sort enables you to have a more productive workspace by removing unneeded
clutter (and eliminating distractions). It also is a first step towards opening up space that
can be used for other things.
How Do You Implement Sort?
Separate necessary items (e.g., tools, parts, and materials) from unnecessary
items. We recommend sorting items into four categories:
Items needed in this work area. These are items you know that you regularly use
in the context of this work area and thus will stay in this work area.
Items needed in another work area. These are typically misplaced items. If an
item is used in another work area, “sort” it into that area by delivering it to the team
member responsible for that work area.
Items you may need. For items you are unsure about, use the 5S “red tag”
system. Mark such items with red tags, which at a minimum, should include the name of
who tagged the item, why it is thought to no longer be needed, a proposed review date,
and the name of the manager who must approve of disposal. Move the item to a red tag
holding area, which should be organized by review month to make it easy to manage
the area.
Items you do not need. These are items that you are 100% confident are not
needed. They should be immediately discarded, recycled, or donated, or sold if in good
condition.
 INTER-GLOBAL COLLEGE FOUNDATION, INC.
Brgy. Bocohan, Lucena City

DEPARTMENT OF HOSPITALITY MANAGEMENT

SUBJECT: FUNDAMENTALS IN LODGING OPERATION SUBJECT CODE : HPCO2

SEMESTER: 2ND OF 2024 YEAR LEVEL : BSHM I

SET IN ORDER/ SEITON

After sorting through our belongings, the next step is to Set in Order. This means
organizing the remaining items in a logical and easily accessible manner. Arrange your
desk, supplies, and materials in a way that promotes workflow and productivity. By
assigning designated spaces for each item, you can save time looking for things and
maintain a neat workspace.
Why Do You Need to Straighten?
Straighten enables every item to have a specific home where it can be easily found and
to which it can be easily returned. It reduces the waste from excess motion, as items
are placed in more ergonomic locations. It is also the second step on the path to
opening up space that can be used strategically toward the goal of improving
production.
How Do You Implement Straighten?
After you’ve sorted items, it’s time to decide how you want to organize them. We
recommend the following methodology:
Provide easy access to frequently used items. The key to reducing waste from excess
motion is to place frequently used items within easy reach.
Group like items. Group the remaining items into logical categories and brainstorm the
best way to organize and store each of these categories.
Utilize visual designs. For each group, decide on the best way to make it clear when an
item is missing or misplaced. A classic example is creating a shadow board for tools.
Use containers. If it is appropriate for the type of item, consider organizing it within a
container.
Unleash the labeler. If an item is too big to put into a container, consider giving it a
frame and putting a label on the item in addition to the frame.
Be agile. Your initial straighten pass will likely deliver a significant improvement - but
you are also likely to overlook some potential improvements. Plan a 5S team meeting
with a focus on straightening at the one and two week points, and brainstorm further
improvements as part of your initial implementation.
 INTER-GLOBAL COLLEGE FOUNDATION, INC.
Brgy. Bocohan, Lucena City

DEPARTMENT OF HOSPITALITY MANAGEMENT

SUBJECT: FUNDAMENTALS IN LODGING OPERATION SUBJECT CODE : HPCO2

SEMESTER: 2ND OF 2024 YEAR LEVEL : BSHM I

SHINE/ SEISO
Shining refers to the practice of regular cleaning and maintenance of your
workspace. A clean environment not only looks pleasant but also prevents the buildup
of dirt and clutter. Make it a habit to wipe down surfaces, organize files, and declutter
your space on a daily basis. A clean workspace promotes clear thinking and helps you
stay focused on your tasks.
Why Do You Need to Shine?
Shine creates a work environment that engages and empowers operators by giving
them more responsibility and agency over their work area. It also helps them to identify
problems before they interfere with production. For example, in a clean work
environment, it is much easier to spot emerging issues such as fluid leaks, material
spills, metal shavings from unexpected wear, hairline cracks in mechanisms, etc.
How Do You Implement Shine?
After you’ve straightened items, it’s time to elevate the work area by cleaning,
inspecting, and in some cases, performing routine maintenance. We recommend the
following:
Grab the metaphorical spray bottle. Using appropriate cleaners and cleaning tools,
make the work area sparkle. With every sweep, mop, brush, wipe, wash, and wax,
strive to return your workspace to its former glory. Be Miyagi.
Find the source. The guiding principle of this 5S step is “clean to understand”. If there
are any signs of leaks, spills, or unexpected debris, strive to understand the source. It is
likely an early warning of a future problem.
Inspect. After cleaning each item, take a moment to look it over and examine its
condition. Does it need updating, maintenance, or repair?
 INTER-GLOBAL COLLEGE FOUNDATION, INC.
Brgy. Bocohan, Lucena City

DEPARTMENT OF HOSPITALITY MANAGEMENT

SUBJECT: FUNDAMENTALS IN LODGING OPERATION SUBJECT CODE : HPCO2

SEMESTER: 2ND OF 2024 YEAR LEVEL : BSHM I

STANDARDIZE/ SEIKETSU
Standardizing involves creating consistent processes and protocols for maintaining your
workspace. Develop a routine for organizing your desk, filing documents, and keeping
your space tidy. By standardizing your workspace organization, you can ensure that
good habits are maintained over time and prevent clutter from accumulating.
Why Do You Need to Standardize?
Standardize makes 5S repeatable. It transforms 5S from a one-off project to a
reproducible set of activities.
How Do You Implement Standardize?
It’s time to make sure all your hard work continues to pay dividends into the future. Set
expectations for the future with a documented 5S process. To do so, we recommend
that you:
Document in pairs. Have one team member walk through each 5S task as another team
member documents it to ensure nothing important is missed.
Capture the essence. We are huge proponents of simplicity (and agile). Capture the
essence of each task and no more. Otherwise, your documentation will be difficult to
maintain.
Prefer checklists. Checklists feel easy. Short checklists feel even easier. A great format
is providing a name for each task that serves as a quick reminder and a more detailed
description for training.
Organize to simplify. Organize your checklists by role, by shift, and by frequency (daily,
weekly, monthly). This will make the 5S process much less intimidating to your team.

SUSTAIN/ SHITSUKE
 INTER-GLOBAL COLLEGE FOUNDATION, INC.
Brgy. Bocohan, Lucena City

DEPARTMENT OF HOSPITALITY MANAGEMENT

SUBJECT: FUNDAMENTALS IN LODGING OPERATION SUBJECT CODE : HPCO2

SEMESTER: 2ND OF 2024 YEAR LEVEL : BSHM I

The final S in the 5 S approach is Sustain. This step emphasizes the importance of
continuous improvement and discipline in upholding the principles of 5 S. Make it a
priority to regularly assess your workspace, make adjustments as needed, and involve
others in maintaining a clean and organized environment. By sustaining the 5 S
practices, you can reap long-term benefits in terms of productivity and focus.
Why Do You Need to Sustain?
Iterative 5S processes lock in your gains and ensure further and continued progress.
How Do You Implement Sustain?
Once you’ve standardized, it’s time to continually act upon those standards. We
recommend you:
Create a schedule. Embed 5S practices as scheduled tasks (by role, shift, and
frequency).
Teach through demonstration. Instruct employees on how to conduct 5S tasks through
demonstration and training. Showing employees what is expected of them will prepare
them to conduct tasks on their own.
Supervise to solo. After initial 5S training for employees, gently supervise while they
continue to form habits. It is easy to make mistakes or fall off course, so patiently and
helpfully offer corrections when needed.
Adapt as necessary. When giving or receiving feedback on tasks, see where changes
can be made to make the tasks easier and more efficient. Standardized work is
intended to be living documentation.

IMPLEMENTING THE 5 S IN DAILY ROUTINES

 INTER-GLOBAL COLLEGE FOUNDATION, INC.
Brgy. Bocohan, Lucena City

DEPARTMENT OF HOSPITALITY MANAGEMENT

SUBJECT: FUNDAMENTALS IN LODGING OPERATION SUBJECT CODE : HPCO2

SEMESTER: 2ND OF 2024 YEAR LEVEL : BSHM I

To implement the 5 S principles in your daily routines, start by setting aside

dedicated time each day to organize and clean your workspace. Incorporate the Sort,
Set in Order, Shine, Standardize, and Sustain steps into your regular schedule to
maintain a clutter-free and efficient workspace. By making the 5 S principles part of your
daily routine, you can create a conducive environment for your studies and work.

BENEFITS OF PRACTICING THE 5 S APPROACH

Practicing the 5 S approach offers a range of benefits that can positively impact
your academic performance and overall well-being. Some of the key benefits include:

Increased productivity: A clean and organized workspace allows for better

focus and concentration, leading to increased productivity in your tasks.
Reduced stress: A clutter-free environment can help alleviate stress and create
a sense of calmness and order.
Improved efficiency: By streamlining your workspace and eliminating
unnecessary items, you can work more efficiently and complete tasks in a timelier
manner.
Enhanced creativity: A well-organized space can inspire creativity and promote
innovative thinking, enabling you to approach challenges from different perspectives.

How Does Each of the 5S Steps Contribute to Safety?

Sort removes items from the plant floor, creating more space. Of course, this
space can be used to hold new tools and equipment, but it can also be used to create
 INTER-GLOBAL COLLEGE FOUNDATION, INC.
Brgy. Bocohan, Lucena City

DEPARTMENT OF HOSPITALITY MANAGEMENT

SUBJECT: FUNDAMENTALS IN LODGING OPERATION SUBJECT CODE : HPCO2

SEMESTER: 2ND OF 2024 YEAR LEVEL : BSHM I

larger aisles and more open spaces in the factory, removing tripping hazards. Even
something as simple as decluttering drawers can prevent injuries (e.g., accidental
encounters with a sharp object when rummaging for the tool you need).
Straighten gives every item a logical home near the location where operators will
use it. This prevents operators from rushing around looking for what they need, avoiding
chaos on the plant floor that could cause safety hazards. For example, operators could
slip, trip, or bump into one another if they have to constantly hurry around looking for
tools.
Shine cleans the workspace and maintains equipment. This prevents leaks or
spills from leaving slick spots on the floor and ensures operators have functioning tools
so they don’t have to dangerously jerry-rig solutions.
Standardize makes clear to everyone what needs to be done and to whom each
task belongs so tasks are completed on a regular basis. Confusion regarding ownership
of responsibilities can cause important jobs to be missed. For example, equipment that
is not consistently maintained will likely create safety concerns.
Sustain ensures your initial 5S efforts are not in vain, keeping your staff happy
and on top of any new safety concerns as they arise. One of the most dangerous things
you can have in your factory is unmotivated employees who do not care about
maintaining the condition of their workplace. Ensuring their efforts to implement a 5S
program are recognized and sustained will provide continued motivation.
Overall, the 5S process is worth the initial organizational work for the rewards in
safety, production improvement, and employee motivation.

What is the 6th S?

 INTER-GLOBAL COLLEGE FOUNDATION, INC.
Brgy. Bocohan, Lucena City

DEPARTMENT OF HOSPITALITY MANAGEMENT

SUBJECT: FUNDAMENTALS IN LODGING OPERATION SUBJECT CODE : HPCO2

SEMESTER: 2ND OF 2024 YEAR LEVEL : BSHM I

The 6th S stands for Safety. Some businesses choose to add this step at the end
of 5S to ensure safety is a key component of work practices. Other businesses believe
safety should be a part of all the steps of 5S and therefore doesn't need to be its own
step. Either way, safety does play a role in 5S. Arranging spaces in logical ways,
organizing tools and materials, and cleaning regularly make it easier for people to do
their jobs without tripping, slipping, experiencing an ergonomic injury, etc.

How does 5S relate to kaizen?

Kaizen is a Lean manufacturing concept that refers to the ongoing process of
"continuous improvement." Kaizen seeks to find small ways to improve processes over
time. For kaizen to work well, everyone in a workplace participates by looking for ways
their tasks could be improved and what unnecessary items need to be removed.

The goal of 5S is also to improve processes. It does so by increasing

organization and efficiency. This means 5S sets a workplace up well to use kaizen.
Once an organizational system exists, people can more easily look for improvement
opportunities.