Henley-on-Thames Town Council

Town Hall, Market Place

Henley on Thames
RG9 2AQ
T: 01491 576982
E: enquiries@henleytowncouncil.gov.uk

FILMING BOOKING FORM

Production company details

Production title: Enkindled

Production company: Archie Coleman Pictures

Contact name: Archie Coleman

Contact telephone: 07470430667

Contact email address: Archiewcoleman2@gmail.com

Address and postcode:

Rg4 6lf 92 Ruskin
Name, number and job title of
Archie Coleman, 07470430667, Producer/director
person responsible on site:

Site details:

*Name of site: Henley Town Hall

I would like to use the council rooms along with the

Details on area to be used: hallway that leads to the council room. However,
the hallway will be only used for a short time.

Is parking required. If so, please

No
specify:

*N.B. The Market Place is public highway and therefore no licence is required. However, filming may require
permission from the local highways authority, Oxfordshire County Council, and should also check that it does
not conflict with any existing use.

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 Date(s) of filming:

Duration of use (including set up): From: To:

Expected no. of cast and crew on site: 9

Type of event (tick): Commercial Not for profit tick

Further details:

Briefly describe the production

This film is being made as a short film for my final major project at Henley college.

Enkindled is set in 1920s England at a celebration held at a manor house. The

protagonist acquires a cursed candlestick, despite many warnings that it was cursed and
would give her good luck and others bad. This triggers eerie events and reveals her
selfless actions have caused misfortune for others. As the night progresses, ghostly
encounters escalate as she realises that she was the cause of this all. Driven by guilt, she
seeks to reverse the curse, leading to a chilling resolution at the shop where she
obtained the candlestick. The narrative loops back, emphasizing the repercussions of
her choice.

Are you having caterers? If so, include name and contact details

No

Details of equipment to be used

Camera,
Tripod,
Gimbal,
Lights,
Mics

I confirm I have read and agree to the terms and conditions of the licence:

Archie Archie C 13.03.24

Name: Signature: Date:

Bank details for payments:

Account name: Henley-on-Thames Town Council

Filming booking form v1.0 Page 2 of 6

Account number: 00427886
Sort code: 30-94-13
Quote reference: Production title / filming date

SCHEDULE OF CHARGES

FROM 1st JANUARY 2021

ALL SITES

Full day (up to 10 hours): £1,000

Half day (up to 4 hours): £500
Additional hour: £125

 Prices exclusive of any VAT applicable

 Prices exclusive of any room hire fees unless otherwise agreed
 Prices exclusive of any car parking facilities unless otherwise agreed

FOR OFFICE USE ONLY:

Booking form received on:

Received by:
Receipt No:

Total fee amount: £

Total fee pay method (cash / cheque / BACS / card):
Date fee received:

Confirmation email sent to licensee?

Confirmation email sent by:
Date confirmation email sent:

Risk assessment provided (yes / no):

Proof of public liability insurance provided (yes / no):

Site visit undertaken (yes / no):

Date site visit carried out on:
Site visit carried out by:
Name of licensee who attended:
Contact phone number:

Filming booking form v1.0 Page 3 of 6

 TERMS AND CONDITIONS OF ROOM HIRE

HIRING AND CANCELLATIONS

1. All fees are payable in advance at the time of booking. All paperwork and payment must
be received prior to filming taking place, or the Council reserve the right to cancel the
licence.

2. Provisional bookings shall not be held for more than two weeks, and, in any event, the
Council shall not be liable should the space be booked before any licence is confirmed.

3. In the event of any circumstances beyond the Council’s control, the Council reserves the
right to cancel the licence, in which case a full refund will be given. The Council will
endeavour to make alternative arrangements for the licensee, but the Council do not
hold themselves responsible for any losses incurred by a licensee as a result.

4. In the event of a cancellation by the licensee, the licence fee is non-refundable.

However, the licence may be transferable to a future date or alternative site.

5. The licensee must ensure that the length of the hire is sufficient for both set-up before,
and clearing after filming. Any overrun shall be charged at the hourly rate stated in the
schedule of charges.

6. In making the booking, the licensee consents to the Council retaining their personal
information in accordance with the Council’s Privacy Policy, for the sole purposes of
administering the licence. Licensee details will not be shared with any third parties
without the consent of the licensee, and the details will not be used for any marketing
purposes. For more details on the Council’s Privacy Policy visit our website:
www.henleytowncouncil.gov.uk.

7. The licence shall apply only to the area specified in the booking form.

8. No filming may take place between the hours of 6pm and 8am without the express
permission of the Council.

9. The licencee is responsible for obtaining any necessary permissions required for the
filming.

10. The number of cast and crew must not exceed the number stated on the booking form.

Filming booking form v1.0 Page 4 of 6

11. If principal photography or recording is not completed during the period specified, any
further filming shall be the subject of good faith negotiations between the Council and
licensee.

12. The licensee shall be liable for any costs involved in moving or removing any Council
equipment, furniture or other property on the site. The licensee must not undertake
any moving or removal themselves without the express permission of the Council.

HEALTH AND SAFETY

13. The Council makes no warranty on the suitability of the site for the project proposed.

14. The licencee will be required to have in place public liability insurance with a minimum
value of £5m, and must have completed and submitted a risk assessment. The licensee
must provide the Council with a current public liability insurance certificate at least 14
days prior to filming.

15. The licensee is responsible for the conduct and safety of all cast and crew members and
other contractors arranged by the licensee.

16. It is the licensee’s responsibility to ensure they are aware of all practical and health and
safety requirements as detailed above. If they wish, with reasonable notice, licensees
can arrange a site visit with the Council.

CONDUCT

17. The Council reserve the right to cancel any licence that contravenes any law, bye-law, or
regulation of the Council.

18. Licensees of our properties are responsible for clearing from the site all rubbish
generated by them. Any rubbish remaining on site at the end of the licence period will
result in the licensee being charged for the removal.

19. Nothing should be left at the site without prior permission.

20. The licensee must comply with all instructions given by the Council or its staff.

21. The licensee is responsible for providing any power required on site. Any generators
used must be baffled or integral with the location vehicles and sited by mutual
agreement.

22. The licensee is responsible for ensuring there is adequate signage, barriers and other
communications to inform others of the filming and any disruption.

23. Where the production will involve the filming of potentially offensive behaviour, the
Council must be notified beforehand, and measures put in place to prevent any offence
being taken by other users of the site.

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 CLIMATE EMERGENCY

24. The Council has declared a climate emergency and filmmakers are encouraged to take
steps to minimise the carbon footprint associated with their production.

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