MSPO CERTIFICATION

EXECUTIVE / PUBLIC SUMMARY REPORT

(SPOC S24 Tungku)

BR No 50451562
Site Address SPOC S24 - TUNGKU

Audit Date Start Date 30 January, 2023 End Date 2 February, 2023

Audit Method Onsite Audit

Scope of Certification Group Certification of Independent Smallholders [Sustainable Palm Oil

Clusters (SPOCs)]
Audit Type Recertification Audit

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Table of Contents

SECTION 1.0 PUBLIC SUMMARY REPORT ...........................................................................................................3

1. Details of Certification Assessment...........................................................................................................................3
2.0 Details of Estate(s): .................................................................................................................................................3
2.2 Location Map...........................................................................................................................................................5
3.0 Assessment Process ...............................................................................................................................................11
4.0 Audit Agenda.........................................................................................................................................................12
5.0 Summary of Audit Results.....................................................................................................................................19
6.0 Audit Findings .......................................................................................................................................................19
SECTION 2.0 AUDIT REPORT (SMALLHOLDERS) .............................................................................................21
1.0 Introduction ...........................................................................................................................................................21
2.0 Audit Evaluation Process.......................................................................................................................................21
3.0 Stakeholders Consultation .....................................................................................................................................42
4.0 Audit Information ..................................................................................................................................................44
5.0 Overview Non-Conformity....................................................................................................................................49
6.0 Overview of OFI And Concerns ............................................................................................................................49
7.0 Appendixes ............................................................................................................................................................51
8.0 Attachment ..........................................................................................................................................................154

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SECTION 1.0 PUBLIC SUMMARY REPORT

1. Details of Certification Assessment

Audit Date 30/1/2023 To 2/2/2023

Certification Type Group Certification

Audit Type / Type of Audit Surveillance Audit 4

Method of Audit Onsite Audit

MSPO Standards Malaysian Sustainable Palm Oil (MSPO) in

accordance to the MS 2530-2:2013 (Part 2): General
Principles for Independent Smallholders

2.0 Details of Estate(s):

2.1 Information

Management Contact Person Mahathir bin Mohd Bangsa

Contact Number 0143575057
E-mail Address mahathir@mpob.gov.my
MPOB License Refer to 7.2 Appendix 2: Group Certification Member,
MPOB License, Main business/processes at location

Year operations start Refer to Database MSPO SPOC S24

Soil Type Inland Mineral
First Year Production Harvest Various years
Total Certified Area in Hectare 9,675.866 ha
(Total Land Title inclusive of
unplanted, planted, building, roads etc)

Total Planted Area in Hectare (Total 9,675.866 ha

Planted Area only planted with oil
palm)

Estate Estimated Annual FFB 179,004mt (9,675.866ha @ 18.50t/ha)

Production (tonnage)

MSPO Certification Validity Yes: MS2530-2:2013

No

Date of Certification: 8/3/19

Valid Until: 7/3/24
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DQS Certification (M) Sdn Bhd (689316-X)

Suite 43-4 Setia Avenue, Jalan Setia Prima S U13/S, Setia Alam Seksyen U13, 40170 Shah Alam, Selangor, Malaysia.
Tel: +603-3342 3259 (Hunting Line) - Fax: +603-3358 3299
 Other Sustainability Certifications Yes
No

Name of Certification
Date of Certification: Click or tap to enter a date.
Valid Until: Click or tap to enter a date.

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2.2 Location Map
Map showing geographical location, with close -up of the certified entity (estates) with geographical
coordinate

Company name: SPOC S24 Tungku

GPS Coordinate (DMS): Refer to 7.1 Appendix 1: Group Certification Member, MPOB License, Main
business/processes at location

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3.0 Assessment Process

Total Man-day 12.00

Lead Auditor Name: Johari Mohd Nor
Qualification: Tertiary
Working Experience: Minimum 10 years

Co Auditor Name: Sahudin Sapiin

Qualification: Tertiary
Working Experience: Minimum 10 years

Co Auditor Name: Sarjit Singh

Qualification: Tertiary
Working Experience: Minimum 10 years

Proposed Date of Next Audit 20/11/2023

Type of Next Assessment Recertification Audit

Information on certified entities to be Sustainable Palm Oil Cluster S24 (Tungku) is a sustainable
audited in the five (5) years cycle oil palm cluster under the management of Malaysian Palm
Oil Board (MPOB) Lahad Datu Branch, Sabah.
The cluster has finally succeeded the AA4 in 2023 and is
now undergoing Recertification audit for the 2nd. cycle
with a total of 1217 licensed Lots covering an area of
9675.866 ha.
Note: Auditors listed are meeting with competency criteria according to clause 3 (Table 1) of Competency
Requirement for Certification Body of Operating Oil Palm Management Certification Under the Malaysian
Sustainable Palm Oil (MSPO) Certification Scheme (ACB OPMC 1, Issue 1, 01 August 2017) and clause 7 of
ISO/IEC 17021 Requirements for The Accreditation of Certification Bodies.

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4.0 Audit Agenda

BR Number 50451562
Company Name & Address SPOC S24 (TUNGKU)
Stesen Penyelidikan MPOB Lahad Datu, Kilometer 10,
Jalan Tengah Nipah, Beg Berkunci No. 4, 91109 Lahad
Datu, Sabah, Malaysia
Site (s) SPOC S24 - (TUNGKU)
Standard MS2530-2 :2013 (Part 2): General Principles for Independent
Smallholders.
Type of Audit Surveillance Audit 4
Audit Method On site audit

Summary of Job Audit Time (JAT) HQ Manday - 2

Estate(s) Manday - 10
Total allocation of manday(s) - 12
Number of samples: 53
Audit Team & Members Lead Auditor Johari Mohd Nor (JO)
Co-Auditor 1 Sahudin Sapiin (SAH)
Co-Auditor 2 Sarjit Singh (SAR)

Audit Scope MS2530-2:2013

Production of Sustainable Fresh Fruit Bunches from:
9,675.866 total oil palm planted area
9,675.866 ha total certified area
Audit Language English & Bahasa Melayu

Audit Date Start 30/01/2023

End 2/02/2023
Number(s) of Action Plan from the 0 NC, One (1) OFI
previous audit

Surveillance audit
1. Changes to the certified client and its management system
2. Verification continuous management system implementation
3. Review of effectiveness of measures arising from the previous audit (if applicable)
4. Confirmation of fulfillment of certification requirements
5. Enquiries on aspects of certification (Complaints)
6. Review of any client's statements with respect to its certified operations (e.g. promotional
material, website, use of DQS logos and marks, use of the certificate)
7. Customer specific requirements
8. Others:

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Opening meeting items
Introduction of the participants, including an outline of their roles

Confirmation that the audit team leader and audit team representing the certification body is responsible
for the audit and shall be in control of executing the audit plan including audit activities and audit trails

Confirmation of the scope of certification

Confirmation of the audit plan (including audit type, audit scope, audit objectives and audit criteria), any
changes, and other relevant arrangements with the client, such as the date and time for the closing
meeting, interim meetings between the audit tea

Confirmation of the language to be used during the audit

Confirmation of formal communication channels between the audit team and the company

Confirmation that the resources and facilities needed by the audit team are available

Confirmation of the availability, roles and identities of any guides and observers

Confirmation of matters relating to confidentiality

Confirmation of relevant work safety, emergency and security procedures for the audit team

Methods and procedures to be used to conduct the audit based on sampling

The method of reporting (action plan, audit report), including any grading of audit findings (conformity,
nonconformity major and minor)

Confirmation of the status of findings of the previous review or audit, if applicable

Information about the conditions under which the audit may be prematurely terminated

Confirmation that, during the audit, the company will be kept informed of audit progress and any concerns

Opportunity for the client to ask questions

Closing meeting items

Advising the company that the audit evidence collected was based on a sample of the information;
thereby introducing an element of uncertainty

certification body

The method and timeframe of reporting, including any grading of audit findings

the certification body's process for handling nonconformities including any consequences relating to the

The timeframe for the client to present a plan for correction and corrective action for any nonconformities
identified during the audit

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 - correction, root cause and corrective action: 5 business days
- evidence of implementation of corrective actions for major nonconformities: 90 days

The certification body's post audit activities

- review of audit documentation, certification decision, if applicable certification committee

Information about the complaint handling and appeal processes

Opportunity for the company to ask questions

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 Time Subject; process Refere Unit; Participants Auditor(s)
nce depart
ment
Date: Day 1 30/01/2023 MON
0800 - Central Management JO/SAR/SAH
Opening Meeting Office Representative/GM
0830 Criterion 4.1.1: MSPO
Policy MS2530:2 Management JO
Criterion 4.1.2: Continual Principle 1 Central Representative/GM
Improvement Office

0830
MS2530:2 Management SAR
Criterion 4.2.1: Traceability
Principle 2 Central Representative/GM
Office

0830 Criterion 4.3.1: Regulatory MS2530:2

requirements Principle 3 SAH
Criterion 4.3.2: Land Use Central Management
Rights Office Representative/GM
Criterion 4.3.3:
Customary
Rights
1000 Criterion 4.4.1: Complaints
and grievances
Criterion 4.4.2: Employees MS2530:2
safety and health JO
Principle 4 Central Management
Criterion 4.4.3: Office Representative/GM
Employment conditions
Criterion 4.4.4: Training
and
Competency
1000 Criteria 4.5.1:
Environmental Managemnt
Plan
Criterion 4.5.2: Efficiency
of energy use and use of Management
MS2530:2 Central Representative/GM
renewable energy
Principle 5 Office SAR
Criterion 4.5.3: Waste
management and disposal
Criterion 4.5.4: Natural
water

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 resources
Criterion 4.5.5: Status of
rare, threatened, or
endangered species and high
biodiversity value area
Criterion 4.5.6: Zero
burning
Practices
1000 Criterion 4.6.1: Site
Management
Criterion 4.6.2: Economic MS2530:2 Central Management
and financial viability plan Principle 6 Office JO
Representative/GM
Criterion 4.6.3: Transparent
and fair price dealing

1130 Criterion 4.7.1: Oil Palm MS2530:2

shal not planted on land with Principle 7
a High Biodivesity Value Central Management
Criterion 4.7.2: Soil Survey Office Representative/GM
Criterion 4.7.3: Extensive
JO
Planting on steep terrain,
marginal and fragile soils
1200 Lunch Break

1300 SPOC S24 GM/

Site visit assessment
Sites 1 - 10 MS2530:2 (Tungku) Management
JO/SAR/SAH
Representative

End of Audit Day 1

1700

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 Time Subject; Reference Unit; Participants Auditor(s)
process department
Date: Day 2- 31/01/2023 TUE
0800 Site Visit GM/
SPOC S24
assessment MS2530:2 Management
(Tungku) JO/SAR/SAH
Site 11 - 18 Representative
1200 Lunch Break
JO/SAR/SAH

1300 Site visit GM/

SPOC S24
assessment MS2530:2 (Tungku) Management JO/SAR/SAH
Sites 19 - 26 Representative
1700 End of Audit Day
2
1700- 1800 Stakeholder Selected JO
Consultation Stakeholder

Time Subject; process Reference Unit; Participants Auditor(s)

department
Date: Day 3- 01/02/2023 WED

0800 Site Visit GM/

assessment SPOC S24
MS2530:2 Management JO/SAR/SAH
(Tungku)
Site 27 - 34 Representative
1200 Lunch Break

1300 Site visit GM/

SPOC S24
assessment MS2530:2 Management JO/SAR/SAH
(Tungku)
Sites 35 - 42 Representative
1700 End of Audit Day
3

1700 to Stakeholder
1800 Selected JO
Consultation by
Stakeholder:
phone Call

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 Time Subject; process Reference Unit; Participants Auditor(s)
department
Date: Day 4- 02/02/2023 THU

0800 Site Visit assessment GM/

SPOC S24
Site 43-53 MS2530:2 Management JO/SAR/SAH
(Tungku)
Representative
1300 Lunch Selected Sample JO
Stakeholder
1400 GM/
Central
Preparation for closing MS2530:2 Management
Office JO/SAR/SAH
Representative
1700
End of Audit

Date of Audit Agenda Sent to the Client: 29/12/2022

Status

The Audit Agenda is maintained.

The Audit Agenda is altered as follows:

The Audit Objectives have been met.

The Audit Objectives could not be met.

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5.0 Summary of Audit Results
5.1 Audit Summary and Recommendation for Certification

This report details the audit results including strengths, opportunities, and weaknesses. These results were presented to your
management at the closing meeting of the audit. You can use these results to improve the effectiveness of your management
system. We look forward to continuing our partnership towards sustainable business success.

In reference to MS 2530-2:2013, the audit team recommends to DQS:

Issuance of the certificate

Issuance of the certificate as soon as implementation of corrective actions has
been demonstrated
Maintenance of the certificate
Maintenance of the certificate as soon as implementation of corrective actions
has been demonstrated
Not applicable, due to extraordinary type of report

Please remember to notify DQS about any significant change to your management system at your earliest convenience. Together we will then
coordinate appropriate measures to maintain your current certification.

6.0 Audit Findings

Type of Findings Total Number of Findings Responses from Entities

NC Major Nil Not Applicable

Acknowledge

NC Minor 2 Not Applicable

Acknowledge

OFI 5 Not Applicable

Acknowledge

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 Issue raised during Yes Not Applicable
Stakeholder Consultation? Acknowledge

Official Sign-off of the assessment findings:

Lead Auditor Signature

Name: Johari Mohd Nor

Date:2/2/2023

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