GRAND FLARE – 2023

AIR UNIVERSITY MULTAN CAMPUS

 EVENT PROPOSAL: GRAND FLARE AT AIR UNIVERSITY

EVENT OVERVIEW:
We propose organizing an exquisite event at Air University, titled "Grand
Flare." This event aims to bring together 500 members for a memorable
experience filled with professionalism, entertainment, and culinary delights. The
total budget for the event is estimated to be 12 lac.

EVENT OBJECTIVES:
1) Foster a sense of community and camaraderie among Air University
members.
2) Showcase professionalism and organizational excellence.
3) Provide top-notch entertainment through live music and other engaging
activities.
4) Offer a delightful culinary experience through catering services.

1. EVENT COMPONENTS:

1. Venue:
 Choose a suitable venue within Air University that accommodates 500
guests comfortably.
 Ensure a professional and aesthetically pleasing setup.

2. Catering:
 Collaborate with a reputable catering service to provide a diverse and
high-quality menu.
 Cater to various dietary preferences and ensure a seamless dining
experience.

3. Entertainment:
 Hire a professional band to provide live music and entertainment
throughout the event.
 Include a mix of genres to cater to diverse musical tastes.
  Coordinate with the band to incorporate any specific preferences or
themes.

4. Professional Ambiance:
 Design and set up the venue with a professional and elegant ambiance.
 Use branded materials and signage to enhance the overall aesthetic.
 Ensure that the event space reflects the high standards of Air University.

5. Logistics and Technical Support:

 Arrange for necessary technical equipment, including sound systems and
lighting, to support the band and any presentations.
 Ensure seamless logistics for guest arrivals, departures, and other event
proceedings.

6. Event Timeline:
 Develop a detailed event timeline to ensure smooth execution.
 Include pre-event preparations, the main event, and post-event activities.

2. BUDGET BREAKDOWN:

 Venue Rental: 3 lac

 Catering: 5 lac
 Entertainment (Band): 2 lac
 Professional Ambiance: 1 lac
 Logistics and Technical Support: 1 lac

3. TOTAL BUDGET: 12 LAC

4. EVENT PROMOTION:
Utilize various promotional channels, including social media, internal
communication platforms, and posters within Air University to create
excitement and awareness about "Grand Flare."
 5. CONCLUSION:
"Grand Flare" promises to be a professionally organized event that combines
entertainment, camaraderie, and culinary delights. We believe that this event
will contribute positively to the Air University community and create lasting
memories for all attendees. We seek approval to proceed with the planning and
execution of this exceptional event.