CHITTARANJAN LOCOMOTIVE WORKS,

CHITTARANJAN
(ELECTRICAL DEPARTMENT)
E-TENDER DOCUMENT

Name of the work: Energy Audit of CLW as per Energy Conservation Act 2001

1. TENDER NOTICE No: EL-G-ENERGY AUDIT 22-23-a

2. TENDER No: EL-G-ENERGY AUDIT 22-23-a

3. Tender Type: Services

4. Cost of Tender Form (Document): Rs.2,000/- (Rupees Two Thousand only)

Approx. Value of the work (Tender value) Rs. 6,64,000/- (Rupees Six lakhs Sixty-four Thousand
5.
(GST Inclusive): only)
Earnest money to be deposited Rs.13,300/- (Rs. Thirteen Thousand Three Hundred
6.
only)
7. Completion period of the work: 98 days (Ninety-Eight Days)
8. Validity of the Tender: 45 days
9. Tender Submission Closing Date:27.09.2022 at 11:00hrs
10. Tender Bid Opening Date: 27.09.2022 at 11:20hrs
1. NIL for tender value below Rs.50Lakhs
11. Similar nature of works 2. Specific for tender value above or equal to
Rs.50 lakhs
12. Special condition As per clause 6.0 of tender document
Place of Work: Chittaranjan Locomotive Works, Chittaranjan, West
13.
Bengal -713331.
Complete details of tender can be seen in the Railways website www.ireps.gov.in &
www.clw.indianrailways.gov.in

Note:
Before quoting, It is mandatory to go through the latest GCC for services at this link
(http://indianrailways.gov.in/railwayboard/uploads/directorate/Transformation_Cell/General%2
0Conditions%20of%20Contract%20for%20Services.pdf) to avoid any confusion

Signature valid
Digitally signed by
ARUP KUMAR MITRA
Date: 2022.08.29
17:21:06 IST
Reason: IREPS-CRIS
 Annexure-I
TECHNICAL SPECIFICATION AND SCHEME FOR ENERGY AUDIT OF
CLW/ CHITTARANJAN WORKSHOPS & TOWNSHIP

1.1 General

Chittaranjan Locomotive Works (CLW) located in Burdwan District of West Bengal. CLW
manufactures electrical locomotives, traction equipment and steel castings for Indian Railways. The
salient features of Chittaranjan Locomotive Works in connection with Production and Energy usage
are as under: -
Annual production : 486 Electric Locomotives (2021-22)
Target production : 485 Electric Locomotives (2021-22)
Operations : 283 days (General & Shift Operations)
Connected electrical load : 30MW
Contract Demand : 9 MVA
Annual electricity consumption : 36 million units.
Annual diesel consumption (as back up) : 15 KL
Power factor : 0.98 (average)

1.2. Major Load Center with Annual Energy Consumption:

` As in Feb 2022 (in million units)
Consumption Centre Consumption Percentage of consumption
Main Works 4.79 16.5%
Steel foundry 4.557 14.05%
Town Supply 18.57 56.5%
Administrative Offices 0.97 2.9%
Water Supply 3.546 10.05%
Total 32.433 100%

1.3 Brief of Power Distribution System:

33 KV power supply is received at MSS (Main Sub- Station) from DVC through on dedicated feeder
line and other two auxiliary feeders which is supplemented by 6MW Solar electricity generation
system. They feed to the main Workshop, Steel Foundry, Township, and Water Supply through one
12.5 MVA transformer, Three (03) 10 MVA transformers, and One 6 MVA transformer at 11 KV.
There are 70Nos. (11 / 0.415 KV) substations. One 3.3 KV substation at Sidhabari pump house for
water supply.
1.4 Transmission network:(in Km.)
Type H.T (11 Kv) L.T (415 volts)
Overhead 30.3 196
Underground 31.3 16
1.5 Pumping installations for water supply:
Sl. No. Location Rating in (KW) Quantity
1 Sidhabari 560 01 no.
410 02 nos.
250 01 no.
2 Filter House 75 13 nos.
3 Dam Pump House 350 01 no.
300 01 no.
110 01 nos.
75 02 nos.

1.6 Distribution Transformers:

Rating in (KV) Quantity
33/11 05 nos.
11/0.415 89 nos.
11/3.3 01 no.
0.415/11 01 no.
Total 96 nos.

1.7 Other township consumption area:

9000 residential quarters/ houses, 8 markets, 8 Community halls, 200 bed hospital, 8 schools,
Training Centre.

Note: - Tenderers may visit CLW, before quoting to obtain more details of the complete
establishment at their own cost for better appreciation and understand of the above.

2.0 Scope of Audit:

(I) Measuring, monitoring, verification, and analysis of energy consumption at Main Work Shop, Steel
foundry, Township, Administrative buildings and offices, and water supply system.
(ii) In-depth study of all machines, all major energy-consuming equipment, and their energy usage at
different stages of manufacturing and processes at CLW.
(iii) Submission of a technical report detailing the measures and action plan to be taken to reduce
energy consumption and recommending energy efficiency measures with cost-benefit analysis.
(iv) Lighting and fan to be such that it meets National/ International norms for Lux level and air supply
for various works centers etc.
3. Objectives:
3.1 Energy Audit of Main workshop & Steel Foundry:
(i) To study of existing load management, load factor, peak load, and other associated parameters for
meeting manufacturing schedule & target.
(ii) To study the working of electrical furnaces towards their electricity consumption and scope for
improvement.
(iii) To audit compressors, compressed air systems with its distribution network and suggest methods
for energy saving. The opportunity of energy-efficient compressors should also be explored along
with their cost-benefit analysis.
(iv) To audit the existing centralized A.C. system, Air handling Unit & connected network at different
locations. Suggesting measures to reduce energy consumption and increase efficiency.

(v) To audit the existing lighting system and give recommendations for optimized lighting and
energy requirements workshops & offices.
(vi) To audit various Electric Motors (above 50 H.P.) along with their usage and give
recommendations for reducing energy consumption and increasing efficiency of the system.
(vii) To audit the major fuel oil consumption points and related equipment.
(viii) To audit various testing facilities, labs for testing finished products for their efficient
utilization.
(ix) To audit energy intensive major plants / processes like Paint shop, VPI plant TM test plant,
short blasting plant, dust collection plant and welding plants, Sewage treatment plants. Give
recommendation for their effective usage.

3.2 Energy Audit of Township

(i) To carry out audit of electricity distribution system of Township area, analysis of consumption
pattern of major load center and suggesting ways of re-distribution/strengthening of distribution
Substations for reducing energy loss and optimization of load.
(ii) To audit the existing Street lighting system in the Township Area, Administration Building
& Other offices and household lighting on a sample basis, with respect to energy saving
opportunities.
(iii) To study the existing energy metering system of electrical distribution in the Township Area of
Chittaranjan Locomotive Works and scope of improvement in metering arrangement towards
better accounting/revenue improvement. Also, suggest measures to reduce transmission losses.
(iv) To audit the existing stand-alone Air Conditions in Administrative building and other offices for
reducing energy consumption and increasing efficiency. If new equipment is suggested, then
cost-benefit analysis also be submitted.

3.3 Energy Audit Pumping station

(i) To audit the Water distribution system from start to end which includes Water Pumping System
pump performance, connected motor load, and suggested measures to optimize it.

(ii) To audit water pumping system in the Township Area, which includes vertical turbine pump for
drawing water, booster pump for distribution.

(iii) Energy audit of all the pumps with respect to their usage and efficiency, suggesting ways to
improve on it for reducing the energy consumption along with cost-benefit analysis.

4.0 Deliverables: -

4.1 Require to submit a detailed report clearly indicating on improving energy usage, an
alternate method to achieve the task in energy-efficient way and identification of energy-
saving opportunities of various equipment and process.

4.2 Submit a detailed report by segregating the major energy-intensive unit such as
Compressor, VPI plant, Heavy machinery, TM test plant, Short blusting plant, Welding
process, Oil furnaces, etc. by measuring the energy consumption and suggest ways to
conserve energy and increasing the efficiency without affecting the quality of work.
4.3 Submit a detailed report on the evaluation of electrical and other energy consumption at
present and recommendations of effective measures and action plan for maximum
energy saving with a view to optimizing the complete system.
 4.4 Submit a detailed report on the energy consumption of various pumps, suggesting ways
to reduce energy consumption and increase the efficiency of the system. If energy-
efficient pump is required, then cost-benefit analysis is also given.

4.5 Bench marking for each activity.

4.6 Technical specifications for any retrofit options.

4.7 List of suppliers/ manufacturers of energy efficient technologies.

4.8 Training :

4.8.1 Develop a purposeful MIS, for effective monitoring and control of energy usage to reduce
the total cost ofd energy. Group of staff shall also require to be trained for running MIS.

4.8.2 To conduct awareness program for Executives and Non- Executives on Energy Efficiency.
Training should be given for conducting awareness program in regard to Energy
Efficiency. The training days will be as per mutual agreement between CLW auditors.

4.8.3 Audit Report in 03 hard copies and 01 soft copy in CD should be submitted after
completion.

4.8.4 Audio visual presentation in Energy Audit is also required to be given before CLW
Administration. Also during the course of the Audit CLW Administration shall be kept
appraised of the progress through audio visual presentation from time to time.

5.0 Completion Period :

(i) Draft report to be submitted within 8 10 weeks of receipt of final clearance/ order.
(ii) Final report will be submitted after receiving comments on the draft report within 04
weeks.
(iii) Total time period will 14 weeks(98 Days).

6.0 Qualification / Eligibility Criteria

The tenderer must fulfill all the following eligibility criteria and submit the documents in
support thereof as mentioned below.
a. The agency should have conducted Energy Audit for at least one major Production Units/
Workshops in PSUs/ Govt. / Semi Govt. with minimum contract demand of 5 MVA in last
three years.

b. The Agency should be enlisted as accredited by the Bureau of Energy Efficiency (BEE)
Engineers who are likely to be working on energy Audits assignment of Indian Railways
should be certified from BEE. Enclose copy of certificate of BEE & proof that engineer is
working since last one year with the agency.
c. The agency should not be involved in any major litigation that may have an impact of
affecting or compromising the delivery of services as required under this contract.
d. The agency must not be black listed by any Central/ State Government/ Public Sector
Undertaking in India.
e. Consortium/ Joint Ventures will be allowed.
f. The agency is desired to have experience in implementation of energy efficiency projects
in Govt. sector.
7.0 Special notes: -
i) CLW will normally provide only one room accommodation in any Rest House at free
of cost, however, intimation should be sent at least 3 days in advance. In exceptional
cases accommodation for longer period can be considered.
ii) No Vehicle / Transport shall be provided by CLW.

8.0 Documents :-
Following documents to be enclosed duly filled by the Tenderer along with their offer.
8.1 Organizational Profile :
Sl. Details of the Company / Firm
No.
1.1 Name of the Company/ Firm
1.2 Year of registration/ Incorporation in India*.
1.3 Type of Organization (Service/ Manufacturer/ Consultants etc.)
1.4 Present certified / accredited Energy Auditors
1.5 Number of permanent employees
1.6 Number of key personnel working with the company since last two years.
1.7 Number of employees working in areas of Energy audit/ Performance.
1.8
1.9 experience in Energy Auditing for Government/
Commercial sector
1.10 Mailing address
1.11 Telephone No.
1.12 FAX No.
1.13 Email
1.14 Annual Turnover ** FY FY FY
2019-20 2020-21 2021-22
1.15 Annual Profits ** FY FY FY
2019-20 2020-21 2021-22

* Enclose a copy of Registration Document.

** Enclose a copy of Audited Financial Statement with respect to information
furnished in 1.14 and 1.15.

Witness Bidder

Signature Signature

Name Name

Address Designation

Company

Date Date
8.2 Prior Experience of the Organization:
In this, the bidder needs to provide following documents to support their experience.
(i) One page giving details of at least five energy audit carried out in Government/ PSU/ Corporate
buildings, hospitals, offices, commercial complexes having load more than prescribed in tender.

(ii) Credentials to support experience in preparation of Energy Audit reports thereafter in the last
three years.

(iii) Completion certificates from above mentioned establishments at least five during last three
years will be essential.

(iv) Experience in energy audits and energy efficient projects.

8.3 Comments and Justification:

Suggest and justify here any modifications or improvement to the scope of work, tasks to be
performed, time line, deliverables, payment terms etc. to improve performance in carrying out
the Assignment. Such suggestions should be concise and to the point. (Maximum One page if
required)
8.4 Approach and methodology for performing the assignment:
(i) Approach to carry out energy audits: In this, the Agency shall outline their approach and
methodology to identify energy consuming operations as per scope of this tender and existing
status and performance of operations, which includes measurements, saving potential and ways
to achieve the savings and cost benefit analysis of different options. This portion would highlight
past experience in working for Government sector.

(ii) Development of protocol and format for energy audit: The selected bidder will develop
protocol and format of energy audit report based on the documents collected from employer
and take approval from the employer before starting energy audit of advertised location/ utility.

(iii) Approach to do baseline estimation: An accurate estimation of Baseline consumption plays a

vital role in implementation of energy audit reports. Explain your approach to ensure that an
accurate estimation of baseline consumption is presented in the final report. Agency needs to
mention various factors, which are keys for estimating baseline energy consumption and
approach to capture these parameters.

(iv) Approach to Implementation: This activity shall result in implementation of proposed measures in
Railway stations, hospitals, offices, residential colonies, production units, workshops etc. ENERGY
important to be
addressed in energy audit, which shall give true implementation potential and can be directly
adopted for implementation. This shall also discuss operational as well as administrative
parameters. Agency shall discuss their approach in capturing these parameters keeping
implementation in mind.

(v) Understanding of utilities in consideration: INDIAN RAILWAYS (IR) prefers ENERGY AUDIT
FIRMS/ESCO bid after having understanding about the utilities to be audited in
consideration. Agency explains their understanding of different utilities in consideration.
8.5 Composition of the team personnel and task(s) of each team member:
1. Key Professionals:

Sl. No. Position Name Details of Tasks Assigned

1 Team Leader
2
3

2. Team Members

Sl. No. Position Name Details of Tasks Assigned

1
2

3. Certified Energy Managers/ Auditors in the key team members:

Sl. No. Name Year of Registration Experience

1
2

The bidders should propose separate teams for different utilities.

8.6 Proposed Work Schedule

Sl. Name Activity Total number of weeks
No. 1 2 3 4 5 6 7 8 9
1 (1) Sub total
2 (2) Sub total
3 (3) Sub total
4 (4) Sub total
8.7 Energy Audit past experience of the Agency:
Using the format given below, provide information on each Energy Audit projects for which your
firm, and each associate for this assignment, was legally contracted either individually as a
corporate entity or as one of the major companies within an association, for carrying out services
in Government/ Commercial similar to one under this assignment. The Bidder should give
information about the entire previous project of similar nature and scale as under this
assignment.
Name of Bidder/ Firm:
Assignment/ Job name:
Nature of Assignment: [Mention the major areas/ industry covered in the
assignment]
Description of Project: [Should mention the objective, scope & nature of the
final deliverable in the assignment]
Approx. value of energy savings
Achieved (in Rupees, Percentage
and KWh):
Country:
Location within Country:
Duration of Assignment/ Job
(Months)
Name of Employer:
Address and contact details:
Total no. of staff- months of the
Assignment/ Job:
Start date (Month/ Year):
Completion date (Month/ Year):
Name of associated Bidders, if any

No. of professional staff-

Months provided by
Associated Bidder:
Name of Professional staff
of your firm involved
and functions performed:
Description of actual [Should mention the exact roles, responsibilities,
Assignment/ Job provided deliverables & impacts]
by your staff within the
Assignment/ Job:

Note: Please attach Letter of Intent or Purchase Order and Certificate of successful
completion for each project , from the respective Client(s).

Witness Bidder

Signature Signature

Name Name

Address Designation

Company

Date Date
8.8 Declaration Letter:
Declaration Letter on official letter head stating the following:
We are not involved in any major litigation that may have an impact of affecting or
compromising the delivery of services as required under this contract.
We are not black- listed by any Central/ State Government/ Public Sector Undertaking
in India.

Witness Bidder

Signature Signature

Name Name

Address Designation

Company

Date Date
 SCHEDULE OF ITEMS, QUANTITIES & RATES

Name of Work : Energy Audit of CLW as per Energy Conservation Act 2001
Basic value : Rs. 6,64,000/- (Rupees Six lakhs Sixty-four Thousand only)
(GST Inclusive)
Estimate No. : EL-G-ENERGY AUDIT 22-23

Schedule
Sl. DESCRIPTION QTY Rate Unit Total
No
1. Energy Audit of CLW/Chittaranjan Workshop & Township as per 1 6,64,000 Job 6,64,000
Technical Specification (attached at annexure-I)
Total (inclusive GST) Rs. 6,64,000

(Rupees Six lakhs Sixty-four Thousand only)

NOTE: -
A. GST Inclusive.
B. Firm should conduct survey of site before bidding.

End of document.