Chain Research Organisation And Consultancy

TRAINING IN PROJECT MANAGEMENT

Mr M. Musute (B.A, ZICA, MANGO, M&E)

PROJECT MANAGER at C.R.O.C
What is Project Management?

 Project management is the application of processes, methods, skills,

knowledge and experience to achieve specific project objectives according to
the project acceptance criteria within agreed parameters.
 It is the process of leading the work of a team to achieve goals and meet
success criteria at a specified time.
 The primary challenge of project management is to achieve all of the project
goals within the given constraints
The Project Manager

 A project manager is a professional in the field of project management

 Project managers have the responsibility of the planning, procurement and
execution of a project
 Project managers are first point of contact for any issues or discrepancies
arising from within the heads of various departments in an organization
before the problem escalates to higher authorities, as project representative
Common terms used in PM
Deliverables: tangible ‘things’ that the project produces

milestones: dates by which major activities are performed.

Tasks: also called actions. Activities undertaken during the project

risks: potential problems that may arise

issues: risks that have happened

Gantt chart: A specific type of chart showing time and tasks. Usually created by a
project management program like MS project.

Stakeholder: any person or group of people who may be affected by your project
Questions that project managers should ask include the
following:

1. What types of technical problems require management?

2. Who will solve them?
3. Is it done with quality and satisfaction?
4. Who can I rely on in my project team?
5. What outside resources, if any, can I draw on for assistance?
 Principles of Project management

 Vision and Mission

 Objectives
 Standards of Engagement
 Intervention and Execution Strategy
 Organisational Alignment
 Measurement and Accountability
 Vision and Mission

 In order to be successfully executed, every project or initiative should begin

with the end in mind.
 This is effectively accomplished by articulating the Vision and Mission of the
project so it is crystal-clear to everyone.
 Creating a vision and mission for the project helps clarify the expected
outcome or desired state, and how it will be accomplished.
 Objectives

 The next step is to establish two to three goals or objectives for the project.
 The objectives must be SMART (Specific, Measurable, Attainable, relevant and
time bound)
 Also, it's important to specifically quantify the amount of improvement that is
expected, instead of being vague.
 Standards of Engagement
 Simply put, this means establishing who will be part of the project team?
 What will be the frequency of meetings?
 What are the meeting ground rules?
 Who is the project owner?
 Who is designated to take notes, and distribute project meeting minutes and
action steps?
 This goes along with any other meeting protocol that needs to be clarified.
 Intervention and Execution Strategy

 This is the meat of the project and includes using an analysis process to
determine the most suited intervention (solution) to resolve the issue you are
working on.
 There are many quality management concepts that can be applied
 Once the best possible intervention has been identified to resolve the issue,
then we must map out our execution strategy for implementing the
intervention.
 This includes identifying who will do what, when, how, and why?
 Measurement and Accountability

 And last, how will we determine success?

 Success must be measured so as to ascertain if the project has archived its
intended objectives or not
 The project managers must be well aware of their responsibilities and the
accountability towards the project whether it is a success or a failure.
Thank you!!!