ALX AICE Week 2 Email Worksheet

INSTRUCTIONS FOR THIS WORKSHEET:

SECTION A

Part 1: Writing the Email Manually

Compose an Email: Write an email to your colleagues at waga. The email should include:

○ A brief introduction about yourself.

○ Three areas where you can lead or take ownership in the team.
○ Your proposed work rhythm or how you plan to work with the team.
○ A problem statement related to your work or project.
○ Proposed meeting schedules.
​

Write your email manually here.

Dear colleagues,
Hello, i hope you’re doing well, i write this email to introduce myself to you
So let’s start. I am Salma RIZK. I am 23 years old, and I am pursuing my studies in
majester. I am in the first year, and I am very glad to participate in this project.
I believe I am a good leader. I can lead our team in communication, marketing and
project management.
One of my soft skills is agility. I don't have a problem in your way to work
fortunately, i can adapt quickly.
We need to reach our goal to be on the podium th top 3 performers by 2024 we
must do it and we can do it with our incredible team.
I suggest we meet every Tuesday at 11h in our meeting room.
Best regards.
Part 2: Writing the Email with ChatGPT

1. Create a Prompt for ChatGPT: Write a clear and detailed prompt that you will
feed into ChatGPT to generate a similar email. Your prompt should ask
ChatGPT to write an email including all the elements mentioned above.

Write your prompt here

write a mail including these elements:

A brief introduction about yourself.
Three areas where you can lead or take ownership in the team.
Your proposed work rhythm or how you plan to work with the team.
A problem statement related to your work or project.
Proposed meeting schedules.

2. Use ChatGPT: Input your prompt into ChatGPT and generate the email.

3. Review and Edit the ChatGPT Email: Once you receive the email from
ChatGPT, review it. Feel free to make any edits or updates to the email as you
see fit.

Subject: Introducing Myself and Proposing Collaboration

Dear Team,

I hope this email finds you well. I am writing to introduce myself and discuss potential
areas where I can contribute effectively to our team's objectives.

A Brief Introduction:

My name is Salma RIZK, and I am thrilled to be part of this dynamic team. With 1 year
and half of experience in communication, I bring a strong background in project
management marketing and active listening.

Areas of Leadership and Ownership:

I believe I can contribute significantly in the following areas:

​ Project Management: I have a proven track record in coordinating projects from

initiation to completion, ensuring timelines are met and objectives are achieved.
​ Strategic Planning: I excel in developing strategic plans and roadmaps that align
with organizational goals, fostering innovation and growth.
​ Team Collaboration: I am committed to fostering a collaborative team
environment where ideas are freely exchanged, and everyone feels valued and
motivated to contribute their best.

Proposed Work Rhythm:

To ensure effective collaboration and productivity, I propose the following work rhythm:

● Weekly Check-ins: We can have brief check-in meetings at the beginning of each
week to discuss priorities, address any challenges, and align our efforts.
● Bi-weekly Progress Reviews: Every two weeks, we can have more in-depth
progress reviews to assess our achievements, adjust strategies if necessary, and
celebrate successes.
● Open Communication Channels: I am always available for impromptu
discussions or brainstorming sessions. Feel free to reach out via email or
schedule ad-hoc meetings as needed.

Problem Statement:

In our current project, it has come to my attention that there is a bottleneck in the data
acquisition process, leading to delays in analysis and decision-making. Addressing this
bottleneck is crucial to ensure the timely completion of our project and achieve our
objectives. I propose that we dedicate some time in our upcoming meetings to
brainstorm potential solutions and allocate resources accordingly.

Proposed Meeting Schedules:

To kick start our collaboration, I suggest the following meeting schedule:

● Weekly Check-ins: Every Monday at 9:00 AM

● Bi-weekly Progress Reviews: Every other Thursday at 2:00 PM

Please let me know if these timings work for everyone, or if adjustments are needed to
accommodate everyone's schedules.

I am excited about the opportunity to work together and contribute to our team's
success. Looking forward to our collaboration.

Best regards,
.

Part 3: Workflow Optimization Analysis

1. Fill Out the Workflow Optimization Tab: Using your experience from this
activity, fill out the 'Workflow Optimization' tab in your AI Toolkit. The tab
should include:
Process AI Tool Before After Time Saved Improved Feedback
Applied Optimization Optimization Metrics

Email ChatGPT Writing Automate Based on the What do you

Writing emails d email time you used (You will think about
manually writing initially, how come back to using AI for
many hours this after your writing
will you save peer activity) emails?
using ChatGPT
From your
for this
peer
process?
feedback,
which email
is better?

Please go back to your LMS and continue with your

learning content. You will be prompted on when to
return to complete Section B.
SECTION B

Part 4: Peer Activity Reflection

Peer Name:
SAMIR MOUZDAHIR

Peer Feedback: What feedback did your peer give you on your email?

Feedback on manual email:

Not detailed and not accurate

Feedback on ChatGPT email:

Accurate, concise , and the language used is good

In 2 - 3 sentences, share your experience of the entire peer activity.

● What did you like about it?

● What were you most nervous about?
● What would you change?
● What were the key highlights?

Share your experience here;

It was my first time i was nervous but i like this experience very much
I was nervous about it was strange for me and not something i do it usually
I wouldn't change nothing i don’t regret nothing
The key highlights were introduction
Our goal
Our skills
And what we see ourselves after 5 years