JOSE RIZAL UNIVERSITY

85 Shaw Blvd., Mandaluyong City

College of Hospitality and Tourism Management

CASE STUDY - SUSTAINABLE EVENT MANAGEMENT

Submitted by:

Alvarez, Wendz Manuel

Añora, Alexandra Louisse
Balisacam, Ma. Lindsay
Balon, Allyn
Castillo, Patricia Ann
Daclis, Angeline
Evangelista, Elijah Isaac
Narciso, Marvielyn
Raga, Maricon
Ugdoracion, Airene Joy

Submitted to:

Dr. Judiren Torres

Case Study Description
The event in question is a three-day music festival that takes place in a rural area of the
United States. The festival attracts thousands of attendees each year and features a
variety of musical acts, food vendors, and art installations. The organizers of the festival
have expressed a desire to make the event more sustainable, but they are unsure of
how to do so.

ENVIRONMENTAL IMPACTS

In light of the present state of the environment, event organizers must confront a new
challenge, they must make an effort to reduce their environmental impact and
incorporate sustainability into their activities. It is nice to observe that a growing number
of festivals are taking green steps on their initiative and setting a good example. The
next big step for the music festival sector in the future should be to work nation by
country to develop some common green standards, particularly a basic approach to
waste management strategies, and to create a system that festival goers can become
comfortable with.Businesses such as music festivals are viewed as living entities that
consume energy and resources to produce both desired and unpleasant outputs,
including goods, services, trash, and pollution.

● Energy Use - Festivals use a lot of energy for stages, lighting, sound systems,
and facilities. This often results in excessive electricity use, which contributes to
emissions of greenhouse gasses if not produced from renewable sources.
● Waste Generation - Festivals generate a lot of garbage, including food,
disposable plastics, and packaging. Effective disposal of waste is essential for
minimizing environmental impact.
● Water Usage - In music festivals, it requires water for a variety of reasons,
including sanitation, food, and cooling systems. High water consumption can
burden local water supplies, particularly in locations where water is limited.
● Noise and Air Pollution - A loud music and sound systems may disrupt where
wildlife and residents affect their well-being. Music festivals may possess a major
influence on air pollution, owing to the high number of attendees, moving to and
from the location of the festival, and the amount of energy required to stage the
event.

SOCIAL IMPACTS

Enhance the human and economic capital of the communities they serve. They
maintain social capital to ensure people understand their objectives and align with the
principles of the business. To assess an organization's social sustainability practices,
it's important to evaluate consequences, including those on employees, direct
stakeholders, host communities, local cities, and indirectly impacted populations. To
become socially sustainable, music festivals should prioritize activities that leave a
positive impact internally and externally, rather than relying solely on charitable giving
initiatives.
 ● Social Challenges - Considering their positive effects, festivals can provide
social problems such as crowd control, security concerns, and inter-attendee
confrontations. Festival organizers must address these issues and ensure the
security and health of all attendees.
● Sexual Behavior - The effect of music festivals on sexual behavior varies
depending on several aspects, including the festival's culture, participants, and
individual preferences.
● Overcrowding - may cause safety risks such as making it harder to access
emergency exits, increasing the possibility of stampedes, and making it difficult
for security and medical personnel to manage the crowd during an emergency.
● Health and Safety- Evaluate the health and safety precautions that were put in
place for the event, such as crowd control, medical facilities, and emergency
response plans or any possible threats to attendees' health and precautions
against them.

ECONOMIC IMPACTS

To be economically sustainable, organizations must remain viable within their current

economic system. People may benefit without putting more strain on natural resources.
Furthermore, economically sustainable organizations must generate a profit while
managing various types of economic capital, including financial capital (such as equity
and debt), tangible capital (machinery, land, and inventories), and intangible capital
(creations, brands, expertise, and organizational processes). This implies that the
organizers of music festivals should evaluate the whole impact of their events to
guarantee that the whole music festival community stays economically sustainable.
Additionally, music festival organizers must use a long-term view in organizing
environmentally friendly events to maintain economic sustainability.

● Job Creation - Festivals provide temporary jobs for locals, such as event staff,
security personnel, merchants, and performers.
● Displacement of Local Businesses - Throughout festivals, local businesses
might experience a slowdown in earnings as festival goers purchase merchants
on the grounds.
● Seasonal Dependence - Local economies that grow overly dependent on
festivals for financial resources may struggle during the off-season when tourist
and festival business are low.
● Costs and Displacement - Local governments may face additional costs
because of festival hosting, such as more implementation and cleanup.
Furthermore, festivals may replace regular economic operations in the area,
resulting in inconsistent economic outcomes for local firms.

CATEGORY ACTION TIMELINE

Energy Consumption ● seek alternative greener power

 sources including solar and
wind.

Waste Management ● should be encouraged to take

their waste home and not to
leave anything on site, this is
particularly true for tents that
have been an ongoing issue 3-4 months before the event
for several years.
● Use the basic four types of
waste management:
Organic Waste
Recyclable Waste
General Waste
Hazardous Waste

Water Refilling Station ● Managing the source and use

of water supplies for all
purposes whether they are
used for bathroom facilities or
for drinking water 2-3 months before the event
● Any black water should be
disposed of correctly without
contaminating the land.
● Encourage attendees to bring
their own tumblr

Leveraging Alternative and ● Promote cycling or walking for

Eco-Friendly Practices local festival-goers
● Encourage the attendees to 1-2 months before the event
use public transportation to
reduce carbon footprints

Urban Development Plan ● Planning to develop the use of 1 Year before the event
land that help to create
communities and
accommodate of population
growth
● It helps people in reducing
energy usage, waste, and
pollution.

Additional of Free Space ● Using of free space can help 2-3 months before the event
the organizers place the first
aid kit
● Practicing of using safety

Specialist Training Staff
Job creations
Partnerships / collaborations
cones and steel barricades to
prevent people inside it, and it
can be used in any emergency
situations
● By organizing a 3-days music 5-6 months before the event
festival event, job hiring is
definitely going to happen.
There are a lot of job positions
opportunities from security
personnel, ticket and
registration staff,
photographers, and more.
● These also include the
suppliers and production of the
event such as lights and
sounds, food caterers, venue,
event staff, vendors,
merchants, and performers.
These are part of job creations
because they are paid to be
there and for the services they
are going to provide and this
comes with a possibility to be
part/hired of the upcoming
events again.
● Being the organizer of the 5-6 months before the event
event, the management should
reach out to different
companies and organizations
that have the same
sustainability goals and that
would show and provide their
full support for the success of
the music events.
● Partnership or collaboration
with other companies and
organizations will make the
event more successful and
goals are more likely to be met
if both parties aim for the same
positive and fulfilling impact to
the world and to turn into more
 sustainable living.

Support to the Sustainable
Development Goals
● By having this music festival 5-6 months before the event
the organizer should have at
least one or two that will
support the sustainable
development goals. In this way
we can protect the
environment and use our
resources well without harming
the resources of the future
generations while also gaining
a profit. And build or create a
system that can last for a very
long time with few adverse
effects.
● To achieve economic
sustainability for this event, it
must build partnerships with
other businesses or
organizations that have the
same goals such as focus on
reducing negative
environmental impact, job
creation and opportunities for
small businesses and so on.
● Each representative is either
concert goers, businesses and
organizations and even the
organizers themselves have
their own role to be
responsible and accountable
for a more sustainable living
that provides fulfilling
opportunities to change the
world.

COST Logistical Stakeholder Engagement

Considerations

Although the initial Planning and To facilitate the switch to

cost for renewable coordination are renewable energy, stakeholders
Energy energy sources necessary for the including energy providers,
such as wind and installation and investors, and local government
Consumption - solar power may be maintenance of agencies must be involved.
substantial, these renewable energy
Seek alternative expenditures can be infrastructure, but it
compensated for is possible with the
greener power over time by the right knowledge and
energy savings. resources.
sources including

solar and wind:

Waste Management Reductions in Planning To guarantee efficient trash

- Encourage trash disposal logistically for management procedures,
attendees to take expenses and garbage collection, cooperation between waste
their waste home, higher recycling sorting, and management firms, local
sort waste types, income can offset disposal is a government agencies, and
and use the basic the expenditures necessary part of guests is crucial.
four types of waste of investing in putting waste
management: waste management
management strategies into
infrastructure and effect.
education for
attendance.

Support to the Resilience and Planning events, Working together with

Sustainable long-term running stakeholders—government
Development Goals sustainability are businesses, and organizations, non-profits,
- Align event two advantages forming and participants—is crucial to
objectives with of aligning with partnerships all ensuring accountability and
sustainable sustainable need incorporating coordinating event goals with
development development sustainable sustainable development
principles and build goals, although development principles.
partnerships for doing so may goals.
long-term impact: cost money in
terms of planning,
executing, and
monitoring.
To sum up, the sustainability plan offers a thorough framework for mitigating the

music festival's environmental effect, advancing equality for all, and ensuring its

long-term financial viability. When taking into account aspects like cost, logistics,

and stakeholder participation, each action exhibits both viability and

efficacy.Reducing the festival's carbon footprint and resource usage may be

achieved by practical steps such as encouraging sustainable mobility

alternatives, instituting waste management techniques, and investing in

renewable energy sources. Similar programs that support long-term sustainability

and community resilience include prudent water management, urban

development planning, and the creation of jobs through partnerships and event

organizing.

Even while certain initiatives would need upfront financial outlay and logistical

preparation, the long-term advantages in terms of financial savings,

environmental protection, and social effect exceed the difficulties.

REFERENCES:
 FestivalPro. (2021b, October 13). Festival pro Blog. Festival Pro.

https://www.festivalpro.com/festival-management/1598/news/2021/10/13/Sustainability-

Policy-Guidance-for-Festivals.html?fbclid=IwAR1CgwkhfstEYT-

evY4TxU2ArouHfMg0F_HO5EJwUigXe1lRNpwfW7nWJOI

Sustainability Plan - Sydney Festival. (n.d.). Sydney Festival.

https://www.sydneyfestival.org.au/page/sustainability-plan?

fbclid=IwAR1zqewninCCAW5puIFBGZKBkuaBaErARf95-8tKBT1LaDLPFwQGufAYIWk

Murphey, D. (2022, July 27). Sustainable festival solutions to keep it green this

summer. Biofriendly Planet | for a Cooler Environment.

https://biofriendlyplanet.com/sustainable-festival-solutions-to-keep-it-green-this-

summer/?

fbclid=IwAR2iNTvcPHpbY5v7gMn28BRcJK5vxw4enz6JAYgTosDiqZY3ojzzIXnHQpk

Charles, D. (2023, October 24). 10 ways you can make your festivals more

environmentally friendly. Eclipse Global. https://eclipse.global/make-your-festivals-

environmentally-friendly/?

fbclid=IwAR2gNJrxmYbyVlm0Y1KxrYMRRT6Er8RzjbwofvavpBia8zn-4IscWBrmTOA

FestivalPro. (2021c, October 13). Festival pro Blog. Festival Pro.

https://www.festivalpro.com/festival-management/1598/news/2021/10/13/Sustainability-

Policy-Guidance-for-Festivals.html?fbclid=IwAR2XLTMDeEqc0mA76QSUiJNVUkb-

N72xEWri78OgnC3EwTc_HQBwwCN0wI4

https://www.mdpi.com/2071-1050/11/9/2664?fbclid=IwAR2_nA4ndVS_EmJyUymHkpC-
xO-YtW0tZP1eNYwaTzmHvzIOhOO8FQa6szg

https://link.springer.com/article/10.1007/s43621-022-00081-y
Corporate Policies and Practices

To implement sustainability principles in project management processes, organizations

should first consider sustainability at the corporate level. This means outlining policies
and sustainable project management practices that define the organization's way of
doing business.

Resource Management

Sustainable project management involves minimizing the resources used by project

managers and their teams throughout the entire project lifecycle, from initiation to
closing. This is particularly important in the construction industry as project deliveries
often require a significant amount of resources and can have a negative impact on the
environment. Therefore, sustainability must be addressed not only during the planning,
implementation, and closing phases, but also during the decommissioning stage of the
project's deliverable. This includes ensuring that the project is durable, reusable, and
recyclable.

Life Cycle Orientation

As demonstrated in a study on sustainable building construction. The study found that

life cycle assessment plays a significant role in analyzing the project and impacts the
decisions of project owners, which ultimately affects the project's future success.To
effectively handle sustainability challenges in project management, firms must first
understand the various life cycle phases and their relationships . As a result, further
evolution of the project management profession necessitates taking into account the
responsibility for sustainability throughout the whole life cycle of a project , from
resources to implementation to outcomes.

Stakeholders’ Engagement

The important aspects for sustainability in project management are a sustainable

innovative business model, economic and competitive advantage, environmental
policies, and resource efficiency. As a result, effective sustainable project management
should prioritize proactive stakeholder involvement and engagement in project activities
such as requirement definition, cost and benefit assessment, project planning and
scheduling, risk identification and assessment, issue resolution, and project reporting.

Organizational Learning

Given the necessity to implement a sustainability approach, learning is crucial for future
improvement of sustainability assessment. One of the core ideas of sustainability is
waste minimization. Organizations founded on sustainability concepts should thus learn
from previous initiatives in order to, from a portfolio view, not 'waste' energy, resources,
and materials on failing projects, and, from a single-project perspective, not spend
energy resources and materials inefficiently.