JOSE RIZAL UNIVERSITY

85 Shaw Blvd., Mandaluyong City

College of Hospitality and Tourism Management

CASE STUDY - SUSTAINABLE EVENT MANAGEMENT

Submitted by:

Alvarez, Wendz Manuel

Añora, Alexandra Louisse
Balisacam, Ma. Lindsay
Balon, Allyn
Castillo, Patricia Ann
Daclis, Angeline
Evangelista, Elijah Isaac
Narciso, Marvielyn
Raga, Maricon
Ugdoracion, Airene Joy

Submitted to:

Dr. Judiren Torres

Case Study Description
The event in question is a three-day music festival that takes place in a rural area of the
United States. The festival attracts thousands of attendees each year and features a
variety of musical acts, food vendors, and art installations. The organizers of the festival
have expressed a desire to make the event more sustainable, but they are unsure of
how to do so.

SUSTAINABILITY ASSESSMENT

Environmental Impacts

In light of the present state of the environment, event organizers must confront a new
challenge, they must make an effort to reduce their environmental impact and
incorporate sustainability into their activities. It is nice to observe that a growing number
of festivals are taking green steps on their initiative and setting a good example. The
next big step for the music festival sector in the future should be to work nation by
country to develop some common green standards, particularly a basic approach to
waste management strategies, and to create a system that festival goers can become
comfortable with.Businesses such as music festivals are viewed as living entities that
consume energy and resources to produce both desired and unpleasant outputs,
including goods, services, trash, and pollution.

● Energy Use - Festivals use a lot of energy for stages, lighting, sound systems,
and facilities. This often results in excessive electricity use, which contributes to
emissions of greenhouse gasses if not produced from renewable sources.
● Waste Generation - Festivals generate a lot of garbage, including food,
disposable plastics, and packaging. Effective disposal of waste is essential for
minimizing environmental impact.
● Water Usage - In music festivals, it requires water for a variety of reasons,
including sanitation, food, and cooling systems. High water consumption can
burden local water supplies, particularly in locations where water is limited.
● Noise and Air Pollution - A loud music and sound systems may disrupt where
wildlife and residents affect their well-being. Music festivals may possess a major
influence on air pollution, owing to the high number of attendees, moving to and
from the location of the festival, and the amount of energy required to stage the
event.

Social Impacts

Enhance the human and economic capital of the communities they serve. They
maintain social capital to ensure people understand their objectives and align with the
principles of the business. To assess an organization's social sustainability practices, it's
important to evaluate consequences, including those on employees, direct
stakeholders, host communities, local cities, and indirectly impacted populations. To
become socially sustainable, music festivals should prioritize activities that leave a
positive impact internally and externally, rather than relying solely on charitable giving
initiatives.

● Social Challenges - Considering their positive effects, festivals can provide

social problems such as crowd control, security concerns, and inter-attendee
confrontations. Festival organizers must address these issues and ensure the
security and health of all attendees.
● Sexual Behavior - The effect of music festivals on sexual behavior varies
depending on several aspects, including the festival's culture, participants, and
individual preferences.
● Overcrowding - may cause safety risks such as making it harder to access
emergency exits, increasing the possibility of stampedes, and making it difficult
for security and medical personnel to manage the crowd during an emergency.
● Health and Safety- Evaluate the health and safety precautions that were put in
place for the event, such as crowd control, medical facilities, and emergency
response plans or any possible threats to attendees' health and precautions
against them.

Economic Impacts

To be economically sustainable, organizations must remain viable within their current

economic system. People may benefit without putting more strain on natural resources.
Furthermore, economically sustainable organizations must generate a profit while
managing various types of economic capital, including financial capital (such as equity
and debt), tangible capital (machinery, land, and inventories), and intangible capital
(creations, brands, expertise, and organizational processes). This implies that the
organizers of music festivals should evaluate the whole impact of their events to
guarantee that the whole music festival community stays economically sustainable.
Additionally, music festival organizers must use a long-term view in organizing
environmentally friendly events to maintain economic sustainability.

● Job Creation - Festivals provide temporary jobs for locals, such as event staff,
security personnel, merchants, and performers.
● Displacement of Local Businesses - Throughout festivals, local businesses
might experience a slowdown in earnings as festival goers purchase merchants
on the grounds.
 ● Seasonal Dependence - Local economies that grow overly dependent on
festivals for financial resources may struggle during the off-season when tourist
and festival business are low.
● Costs and Displacement - Local governments may face additional costs
because of festival hosting, such as more implementation and cleanup.
Furthermore, festivals may replace regular economic operations in the area,
resulting in inconsistent economic outcomes for local firms.

DEVELOP A SUSTAINABILITY PLAN

CATEGORY ACTION TIMELINE

Energy Consumption ● seek alternative greener power

sources including solar and
wind.

Waste Management ● should be encouraged to take

their waste home and not to
leave anything on site, this is
particularly true for tents that
have been an ongoing issue 3-4 months before the event
for several years.
● Use the basic four types of
waste management:
Organic Waste
Recyclable Waste
General Waste
Hazardous Waste

Water Refilling Station ● Managing the source and use

of water supplies for all
purposes whether they are
used for bathroom facilities or
for drinking water 2-3 months before the event
● Any black water should be
disposed of correctly without
contaminating the land.
● Encourage attendees to bring
their own tumblr

Leveraging Alternative and ● Promote cycling or walking for

Eco-Friendly Practices local festival-goers
● Encourage the attendees to 1-2 months before the event
use public transportation to
reduce carbon footprints
Urban Development Plan ● Planning to develop the use of 1 Year before the event
land that help to create
communities and
accommodate of population
growth
● It helps people in reducing
energy usage, waste, and
pollution.

Additional of Free Space ● Using of free space can help 2-3 months before the event
the organizers place the first
aid kit
● Practicing of using safety
cones and steel barricades to
prevent people inside it, and it
can be used in any emergency
situations

Specialist Training Staff ● It helps the staffs of the 5-6 months before the event
organizers to assist the guests
in any sexual harassment will
happen

● Having enough knowledge will

help the event go smoothly.
Training should be mandatory
and regularly updated for staff.

Job creations ● By organizing a 3-days music 5-6 months before the event
festival event, job hiring is
definitely going to happen.
There are a lot of job positions
opportunities from security
personnel, ticket and
registration staff,
photographers, and more.
● These also include the
suppliers and production of the
event such as lights and
sounds, food caterers, venue,
event staff, vendors,
merchants, and performers.
These are part of job creations
because they are paid to be
there and for the services they
are going to provide and this

Partnerships / collaborations
Support to the Sustainable
Development Goals
comes with a possibility to be
part/hired of the upcoming
events again.
● Being the organizer of the 5-6 months before the event
event, the management should
reach out to different
companies and organizations
that have the same
sustainability goals and that
would show and provide their
full support for the success of
the music events.
● Partnership or collaboration
with other companies and
organizations will make the
event more successful and
goals are more likely to be met
if both parties aim for the same
positive and fulfilling impact to
the world and to turn into more
sustainable living.
● By having this music festival 5-6 months before the event
the organizer should have at
least one or two that will
support the sustainable
development goals. In this way
we can protect the
environment and use our
resources well without harming
the resources of the future
generations while also gaining
a profit. And build or create a
system that can last for a very
long time with few adverse
effects.
● To achieve economic
sustainability for this event, it
must build partnerships with
other businesses or
organizations that have the
same goals such as focus on
reducing negative
environmental impact, job
creation and opportunities for
 small businesses and so on.
● Each representative is either
concert goers, businesses and
organizations and even the
organizers themselves have
their own role to be
responsible and accountable
for a more sustainable living
that provides fulfilling
opportunities to change the
world.

EVALUATE THE SUSTAINABILITY PLAN

COST Logistical Stakeholder Engagement

Considerations

Although the initial Planning and To facilitate the switch to

cost for renewable coordination are renewable energy,
Energy Consumption - energy sources such necessary for the stakeholders including energy
as wind and solar installation and providers, investors, and local
Seek alternative greener
power may be maintenance of government agencies must
power sources including substantial, these renewable energy be involved.
expenditures can be infrastructure, but it
solar and wind: compensated for is possible with the
overtime by the right knowledge
energy savings. and resources.

Waste Management - Reductions in trash Planning logistically To guarantee efficient trash

Encourage attendees to disposal expenses for garbage management procedures,
take their waste home, and higher recycling collection, sorting, cooperation between waste
sort waste types, and use income can offset the and disposal is a management firms, local
the basic four types of expenditures of necessary part of government agencies, and
waste management: investing in waste putting waste guests is crucial.
management management
infrastructure and strategies into
education for effect.
attendance.
Support to the
Sustainable
Development Goals -
Align event objectives
with sustainable
development principles
and build partnerships for
long-term impact:
Urban Development Plan
- develop the use of land
that help to create
communities and
accommodate of
population growth and
helps people in reducing
energy usage, waste,
and pollution.
Job creations - By
organizing a 3-days
music festival event, job
hiring is definitely going
to happen. There are a
lot of job positions
opportunities from
security personnel, ticket
and registration staff,
photographers, and
more.
Resource Management
- the resources used by
project managers and
their teams throughout
the entire project
lifecycle, from initiation to
Resilience and Planning events, Working together with
long-term running stakeholders—government
sustainability are two businesses, and organizations, non-profits,
advantages of forming and participants—is crucial to
aligning with partnerships all ensuring accountability and
sustainable need incorporating coordinating event goals with
development goals, sustainable sustainable development
although doing so development goals. principles.
may cost money in
terms of planning,
executing, and
monitoring.
It may lessen the cost Planning to look To have a better event place,
but it accommodates and visit some the local government and
a lot of people. open space and organizers must be working
area to evaluate the together.
place.
It is one of the larger Looking for To implement sustainability
expenses in the event manpower for a principles in project
but it is important in short period of time management processes,
organizations should first
the event. and fit in the work.
consider sustainability at the
corporate level.
The project managers and
their teams throughout the
entire project lifecycle, from
initiation to closing.
The planning, When it comes to This is particularly important
implementation, and time management, in the construction industry as
closing phases, but use as little project deliveries often
require a significant amount
also during the resources as
of resources and can have a
decommissioning possible to attain negative impact on the
stage of the project's optimal environment.
deliverable. This performance.the
closing. includes ensuring that resources used by
the project is durable, project managers
reusable, and and their teams
recyclable. throughout the
entire project
lifecycle

Life Cycle Orientation the project This is particularly Further evolution of the
management important in the project management
-To effectively handle profession construction profession necessitates
sustainability challenges
in project management, necessitates taking industry as project taking into account the
firms must first into account the deliveries often responsibility for sustainability
understand the various responsibility for require a significant throughout the whole life
life cycle phases and sustainability amount of cycle of a project , from
their relationships . throughout the whole resources and can resources to implementation
life cycle of a project , have a negative to outcomes.
from resources to impact on the
implementation to environment.
outcomes.

Stakeholders’ prioritize proactive By analyzing the the support and goodwill of

Engagement stakeholder project and impacts stakeholders for your projects
involvement and the decisions of by recognizing and meeting
-As a result, effective
sustainable project engagement in project owners, these requirements.cost and
management should project activities such which ultimately benefit assessment, project
prioritize proactive as requirement affects the project's planning and scheduling, risk
stakeholder involvement definition, cost and future success. identification and
and engagement in benefit assessment, assessment, issue resolution,
project activities. project planning and and project reporting.
scheduling, risk
identification and
assessment, issue
resolution, and
project reporting.

Organizational Learning Organizations prioritizing To focusing attention on what

founded on proactive members of the organization
-To implement a
sustainability approach, sustainability stakeholder should learn, this
learning is crucial for concepts should thus involvement and organizational memory
future improvement of learn from previous engagement in controls the behavior of the
sustainability
initiatives in order to, project activities organization and its
assessment.
from a portfolio view, such as members.
not 'waste' energy, requirement
resources, and definition, cost and
materials on failing benefit
projects, and, from a assessment,
single-project project planning
perspective. and scheduling, risk
identification and
assessment, issue
resolution, and
project reporting.

SUMMARIZE FINDINGS

To sum up, the sustainability plan offers a thorough framework for mitigating the

music festival's environmental effect, advancing equality for all, and ensuring its

long-term financial viability. When taking into account aspects like cost, logistics,

and stakeholder participation, each action exhibits both viability and efficacy.

Reducing the festival's carbon footprint and resource usage may be achieved by

practical steps such as encouraging sustainable mobility alternatives, instituting

waste management techniques, and investing in renewable energy sources.

Similar programs that support long-term sustainability and community resilience

include prudent water management, urban development planning, and the

creation of jobs through partnerships and event organizing. The music festival

can make a positive and long-lasting impact by putting sustainability initiatives

first, forming strategic alliances, and involving stakeholders. By doing so, it can
 set an example for sustainable event management and spur larger change

toward a future that is more socially and environmentally conscious.

Promoting an event should practice sustainability to reduce harmful impacts that

could affect the environment, society, and economy. An event that practices

sustainability uses environmentally friendly practices such as less usage of

energy to avoid greenhouse gas emissions or using solar panels for the event,

recycling and proper use of waste disposal methods, water conservation to lower

the impact on the event's local water suppliers, and avoiding to disrupt nature

and wildlife through the noise and air pollution. It is also applicable to have a

sustainable social impact of the event for the people and community where they

can gain good outcomes and positively change people’s behavior. Another factor

for the benefits of society is their health and safety is evaluated for a more

effective event where there are medical personnel assistants at every corner of

the event. The events guarantee economic benefits such as jobs for people,

collaboration with companies and organizations that promote sustainable goals,

sales for local businesses in the area even off-season festivals and avoiding

additional charge fees for the event.

RECOMMENDATIONS

● The sustainability plan offers a thorough framework for addressing the music

festival's financial sustainability, fostering equity, and managing its impact on the

environment.

● Actions outlined in the plan demonstrate both feasibility and effectiveness,

considering factors like cost, logistics, and stakeholder involvement.

 ● Investing in renewable energy sources, supporting sustainable mobility

alternatives, and putting waste management techniques into practice are

important ways to reduce the festival's resource consumption and carbon impact.

● Other recommended initiatives for long-term sustainability and community

resilience encompass prudent water management, urban development planning,

and job creation through partnerships and event organization.

● Encouraging stakeholders, establishing strategic partnerships, and giving priority

to sustainability measures are all essential to the festival's success in the long

run.

● The festival may act as a paradigm for sustainable event management, igniting

wider societal transformations towards greater social and environmental

consciousness by leading with sustainability and encouraging cooperation.

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