University of the Immaculate Conception

COLLEGE OF ENGINEERING AND ARCHITECTURE

Bonifacio Street, Davao City, Philippines

PROPOSAL DEFENSE

Title: DESIGN AND DEVELOPMENT OF SOLAR-POWERED FLOOD MONITORING

SYSTEM FOR BRGY. NGAN, SITIO BANGO, DAVAO de ORO

Proponents:
Jaye Annetionette Abugan
Aleck James Belicario
Alvin Danielle Garcia
Ckim Adrien Panio

Adviser: Engr. Aylmer Ronnel L. Sombilla

Date of Defense: FEBRUARY 20, 2023

Time: 10:00 PM

Minutes of the Defense

General Comments:

-All the panelists agreed to revise the original title.

-Revising the title from “Solar-Powered Flood Monitoring System” to “Design and
Development of Solar-Powered Flood Monitoring System for Brgy. Ngan, Sitio
bango, Davao de Oro”.

- change the “statement of the problem” to “research objectives”.

-Proper page numbers.

-The spacing for chapter 2.

-Resize the logo on the front page.

-Proper order of table of contents.

-The paper should be well organized.

-Paragraphs are aligned accordingly.

-Work with a grammarian.

-The reference should be in A.P.A format.

-Margin should be followed accordingly in format.

-RRL should also be in reference.

-The first letter in the keyword is in

the capital.

-RRL should be related to the studies.

Chapter 1
Background of the Study (Page #s and Panel Member’s Name):
Engr. Juvie Pauline L. Relacion
1. What is the existing issue you are attempting to resolve? Discuss about the
research gap.

Engr. Shiela Mae V. Quinamot

1. In your introduction on the background of the study, if what is the problem in
Compostela, Brgy. Ngan put in the concluding paragraph, why do you decide to do
research?

Engr. Mel Christian Aborde

1. None

Engr. Eddie Vic Alacaba

1. None

Research Objectives (Page #s and Panel Member’s Name):

Engr. Juvie Pauline L. Relacion
1. This should be the research objective, not the statement of the problem.

2. Include your general objectives stating that these are your objectives.

Engr. Shiela Mae V. Quinamot

1. Determining the level of accuracy of the device

2. Determining the functionality of the device

Engr. Mel Christian Aborde

1.None

Engr. Eddie Vic Alacaba

1. None

The panel members agreed on the following specific research objectives:

This study aims to design and develop a Solar-Powered Flood Monitoring System.
Specifically, “It determines the following: (a) The accuracy of the Device when
determining the right color code. to ; (b) The functionality of the water level sensor;”

Review of Related Literature (Page #s and Panel Member’s Name):

Engr. Juvie Pauline L. Relacion
1. A.P.A format for your References.

Engr. Shiela Mae V. Quinamot

1. The RRL Sites should be in the reference.

2. Some of the sites were not in the reference list.

3. Bold is not appropriate for review-related literature.

4. Review-related materials should be written in sentence case.

5. Should use conjunctions on RRL, for example. Furthermore, additionally, on the

other hand, to connect paragraphs.

If you put the problem in Compostela in the concluding paragraph of your

introduction on the background of the study, why did you decide to do research?

Engr. Mel Christian Aborde

1. RRL should be related to the studies.

Engr. Eddie Vic Alacaba

1. None

Conceptual Framework (Page #s and Panel Member’s Name):

Engr. Juvie Pauline L. Relacion:
1. Briefly explain the input, process, and output.

Engr. Shiela Mae Quinamot

1. The explanation should appear beneath the figure.

Engr. Mel Christian Aborde

1.None

Engr. Eddie Vic Alacaba

1. None

Chapter 2
Research Design (Page #s and Panel Member’s Name):
Engr. Juvie Pauline L. Relacion:
1. Incorporate and contextualize how or what you intend to use in your design.

Engr. Shiela Mae V. Quinamot

1. None

Engr. Mel Christian Aborde

1. None

Engr. Eddie Vic Alacaba

1. None

Research Locale (Page #s):

Engr. Juvie Pauline L. Relacion
1. To be conducted in Compostela, Brgy. Ngan, Sitio Bango Davao de Oro

Engr. Shiela Mae V. Quinamot

1. None

Engr. Mel Christian Aborde

1. None

Engr. Eddie Vic Alacaba

1. None

Data Gathering Procedure: (Page #s):

Engr. Juvie Pauline L. Relacion
1. Explain how would you collect data

2. Explained in this section to address the objectives of the proposed study.

Engr. Shiela Mae V. Quinamot

1. Do not use shortcut construction of words.
2. refrain from using pronouns such as “he/she” instead they may use “evaluators” or
“respondents”.

Engr. Mel Christian Aborde

1. None

Engr. Eddie Vic Alacaba

1. The first and second questions should be asked in the third person; do not use We
or I as the researchers' proponents.

Technical Flowchart (Page #s):

Engr. Juvie Pauline L. Relacion

1.Your flowchart is incorrect. It should be represented by a one-way flowchart. From
the input to the output components.

Engr. Shiela Mae V. Quinamot

1. Each major component, such as the water level sensor, light indicators, valve,
should have corresponding/enough parts.

2. Make sure that it can accurately determine the right color code for the specific
warning.

Engr. Mel Christian Aborde

1. none

Engr. Eddie Vic Alacaba

1. Ensure that all of the components that were finally decided to be in the technical
flowchart are present in the design.

Research Instrument (Pages #s):

Engr. Juvie Pauline L. Relacion
1. None

Engr. Shiela Mae V. Quinamot

1. None

Engr. Mel Christian Aborde

1. None

Engr. Eddie Vic Alacaba

1. The question should be in 3rd person.

Statistical Tools (Pages #s):

-No revisions were made for this section.

Ethical Consideration (Page #s):

Engr. Juvie Pauline L. Relacion
1. For ethical considerations, follow what Dr. Gravino taught them in their Research
Methods course. That is, take into account the ten areas such as social, justice,
transparency, and so on.

Engr. Shiela Mae V. Quinamot

1. none

Engr. Mel Christian Aborde

1. None

Engr. Eddie Vic Alacaba

1. None

Costing (Page #s):

-The costing of the project was not discussed during the defense.

References (Page #s):

-For the references section, the proponents were advised to follow the APA 7
guidelines.

Features of the Project

The following features of the proposed project were agreed upon by the
members of the
panel:

1. The device shall accurately determine the rainfall color code.

2. The correct classification of the rain fall color code, the battery status,
time, drain valve status (open or close), tank status (full or empty) and amount of
rainfall will be displayed on the LCD.
3. All the information displayed on the LCD shall also be sent via SMS.
4. The LED indicator shall light up with a color corresponding to the rainfall color
code.
5. A LED indicator shall be provided to notify the user if the device is functioning.
6. The drain valve will open if there is no rainfall detected after 30 minutes. The drain
valve shall be able to empty the tank within five minutes.
7. An overflow sensor shall also be included.
8. A buzzer will be activated if the rainfall color code turns red.
9. If the device malfunctions, all LED indicators will light up and an SMS notification
will be sent.
10. The power supply shall be able to power the whole device for four days.
11. The device shall automatically turn on once the power supplied/battery level is
sufficient.
12. A floating sensor shall be used to measure the water level.
13. An SMS notification shall be sent once a day for monitoring the status of the
device.

NOTE:
All features agreed during the proposal defense as transcribed herein shall be implemented and shall serve as the basis
for final checking of the design project/thesis. Any change(s) in the features shall be subjected for approval by the
Panelists through the Chairperson. The following steps shall be undertaken:
1. discuss the change(s) with Adviser;
 2. consult the Design Project Instructor (DPI);
3. write a letter of request addressed to the Chairperson stating the reason(s) and justification for
such change(s). The letter shall be signed by the Researchers and noted by Adviser and DPI.

The Chairperson, after consultation with the panel members, has the authority to immediately approve/disapprove such
request but may call for a re-defense or a clarificatory meeting if deemed necessary.

We hereby agree to the terms and features of the project herein stated:

Proponents/Researchers:

Jaye Annetionette Abugan Alvin Danielle Garcia

Proponents/Researchers Proponents/Researchers

Aleck James Belicario Ckim Adrien Panio

Proponents/Researchers Proponents/Researchers

Engr. Aylmer Ronnel L. Sombilla

Design Project Adviser

Noted by:

Engr. Raymundo S. Moso

Design Project Instructor

Approved by:

Engr. Juvie Pauline Relacion: Engr. Shiela Mae Quinamot

Panel Member Panel member

Engr. Mel Christian Aborde Engr. Eddie Vic Alacaba

Panel Member Chairman of the Panel