National Aluminium Company Limited

ASSET MANAGEMENT

A PROJECT REPORT

Submitted to
System Department of National Aluminium Company Limited
In partial fulfillment of the requirements for the Vocational Training

Submitted by
CHINMAYEE PRIYADARSHINI
 DECLARATION

I, Chinmayee Priyadarshini, hereby declare that the Asset Management is my original

project for Summer Training Report for the award of degree B.Tech in department of
Computer Science & Engineering of Indira Gandhi Institute of Technology, is a record of the
candidate of my our own work. The matter embodied in this report is original and has not
been submitted for the award of any other degree. I hereby declare that this submission was
his own work and that to the best of his knowledge and belief, it contains no material
previously published or written by another person nor material which to a substantial extent
has been accepted for the award of any other degree of the university or other institute of
higher learning, except where due acknowledgement has been made in the text.

SIGNATURE

CHANDRA SHEKHAR SONI

(DEPUTY MANAGER, SYSTEMS)
 CERTIFICATE

This is to certify that Chinmayee Priyadarshini student of B.Tech in Computer Science &
Engineering, from Indira Gandhi Institute of Technology, Sarang has successfully completed
her 6th semester training on “Asset Management” under my supervision, System
Department ,National Aluminium Company Limited.

We ensure that she work hard for this project to build it completely.

GUIDED BY
Chandra Shekhar Soni
Deputy Manager
Systems Department (NALCO)
 ACKNOWLEDGEMENT
It gives me immense pleasure to express my deepest sense of gratitude and sincere thanks to

our highly respected and esteemed guide Mr. Chandra Shekhar Soni sir for his valuable

guidance, encouragement and help for completing this work. His useful suggestions for this

whole work and co-operative behavior are sincerely acknowledged.

At the end, I would like to express my sincere thanks to all my friends and others who

helped me directly or indirectly during this project work.

Chinmayee Priyadarshini
 ABSTRACT

There are differences in the ways in which institutions keep records of their ASSET, some
opt for record keeping in files, others in hard covered books and it has got its pros and cons.
With the growth in information handling, technology has proven to be the efficient way of
keeping records for a very long time, without damage or theft. For example, some of these
records are bucked up and kept on the cloud (online servers e.g. google drive). Used assets,
unused assets (damaged assets), asset location etc. are easily accessible and retrieved at ease
with the help of a software. Unlike the previous style where, if a file/book is misplaced then
valuable records are lost, reports on asset are difficult to produce upon request by
management. Thanks to technology, that has resolved this difficult method of asset
management. This study analyzed the digital way of asset record handling with optimum
efficiency. The digital way of asset management will make work very easy for the asset
department, in registering asset, report generation, asset allocation, tracking asset etc. This
study analyzed the digital way of asset record handling with optimum efficiency. The digital
way of asset management will make work very easy for the asset department, in registering
asset, report generation, asset allocation, tracking asset etc. Asset records can be kept for a
very long time, improving the value of investment made and optimizing the use of asset.
With the software (AMS), staffs in the institution handles asset records in an efficient way.
With all these integrations/functions in the system, we have been able to meet our goal. In
our further research, we discovered diverse kinds of asset and its related management
methods. For example,
Natural Asset Management, Cultural Asset Management, Human Asset Management.
These are some of the respective management methods: Fire Lines, Cultural Asset Mapping,
Human Asset Evaluation etc. We also found out that a structured asset management system
must provide information about both the short-term and long-term impacts of allocating
different amounts of resources among those activities.

This system makes it easier for staff to keep records. Assets can be registered and their
locations tracked using asset code, damaged asset are also recorded and tracked with asset
codes. The weakness of the system that it cannot receive SMS notification of complains. The
system is robust, the main purpose of the Asset Management System is record keeping, asset
allocation, report generation and complain handling.
 CONTENTS

1. DECLARATION

2. CERTIFICATE

3. ACKNOWLEDGEMENT

4. ABSTRACT

5. CHAPTER 1 (6-9)

 Introduction to Project

 Aim of the Project

 Objectives of the Project

 Problem statement

 Scope of the project

 Significance of the study

 Tools for Development

6. CHAPTER 2 (9-13)

 Asset Management and Services

 Terminologies and explanation

 Methods processes and challenges

7. SOURCE CODE

8. RESULT

9. CONCLUSION
INTRODUCTION

Asset management aids businesses in maximizing the return on every investment. When you
rely on asset management to inform purchase decisions and stay on top of ongoing
maintenance, you will get more life out of your expensive assets. Additionally, by improving
assets utilization across the workforce, workflows become more efficient
and production increases. The elimination or reduction of waste from lost or stolen assets is
also reduced. Finally, asset management enables the efficient scheduling of shared assets
across departments, reducing the need to purchase duplicate assets unnecessarily.

The assets and services section:

this section deals, mainly with the management of assets. Their main aim is to make sure the
assets in their possession are properly cared for. Assets are economic resources or useful or
valuable things. They also submit budget covering items needed from other departments.
Examples of some assets the estate department to verse are furniture, vehicles, plant and
machinery and buildings (facilities) in the university. When equipment is delivered, it is
received, at the store. Assets and Service Manager will then be able to run a query that shows
equipment have been received. The equipment will then be located and the property tag
number label will be affixed to the equipment. Assets given out to workers will be handled
by Asset Management. Assets
Management provides details such as equipment description, date, etc. Property tag number
will beassigned to equipment and entered into a file manually. Departments notify Asset
Management when they need equipment. The department will provide documentation on the
equipment needed and allocation. Asset Management will assign a property tag number label
and enter into a file manually.
The assets and services management are responsible for allocating Bangalore for staffs of
The institution. Before any Bangalore will be allocated to any staff a form has to be filled
and filed out completely, if not it will be returned to be completed before it can be given out.
Some of the services under this section cover utilities (water, telephone, electricity etc.).

1.2 AIM OF THE PROJECT

A user friendly desktop application to handle record keeping in any department, and to track
location of assets in the institution. A longer term approach to management of asset,
improving the value of investment made. A greater focus on managing staff expectations.

1.3 OBJECTIVES OF THE PROJECT

Create a system to keep records of assets in a database, and to track assets al location. Again
a database to keep records of damage and healthy equipment in the department and also keep
records of workers who run shift and those on leave.

1.4 PROBLEM STATEMENT

Many staff workers at the estate department have been finding it difficult working with the
manual way of recording events that happens on campus. A current study at the department
shows that almost half of the staff is not happy using the manual way of recordings. National
service personnel at the estate department without experience will have to rely
on professional advice when working with the manual method which could end in a
Wrong decision with unexpected consequences. Staff members with experience can also find
it difficult if there is a slight change in the manual method of recordings. The selection of a
suitable estate management system is one of the most significant problems in the industrial
sector. The need for selecting and using a suitable estate management system for
a particular project, together with the increase of different management systems, calls formor
e organized methods of selection. To do this, decision criteria and factors related to the
selection of estate management methods and their properties must be carefully identified,
evaluated, and examined. These problems can be solved by: Developing a system for the
Assets and Service Section. With the help of a database application, records can be kept in a
very powerful Relational Database Management System for Data Handling.

1.5 SCOPE OF PROJECT

The project will be focused precisely on the Estate Department because this
department practically oversees whatever goes on in the university. This department was
selected because of its large concentration. This project will make things easier for the staff
in their day to day activities. The scope of the project will be limited to staff in the estate
department and other department in the institution. The system will be tested for its
efficiency. The objective of the scope is to manage the assets in the estate such as
computers, air conditioners, mowers etc. and to keep records of it. The management of
utilities in the institution such as electricity and water bills will be recorded. Finally, the
service of the venders, their space allocation, the type of food they sell and rotational shift
will be recorded in the database.

1.6 SIGNIFICANCE OF THE STUDY

i. This project will make work easier for the staff of Estate Management Department in
their recordings of day to day activities.
ii This project will help the staff of Estate Management Department to communicate with
their staff in the section under the estate department and also other departments in the
institution.

1.7 TOOLS FOR DEVELOPMENT

These are the necessary materials needed to develop this application: MySQL Server, Java
Programming Language, NetBeans IDE, Jasper I Report and Windows Platform.
MySQL Server,
this is an open-source relational database management system(RDBMS)
for data handling, we chose this database system because it is free, it’s very fast, reliable,
easy to use and run on multiple platforms. And also the window platform.
.The windows environment is the friendliest and easy-to-get or common operating system for
this task and it is also compatible with the above mentioned tools.
Software Requirements:
Programming Framework and Language:
- The application is developed using ASP.NET MVC framework and C# programming
language.
- The required framework version and language version should be installed on the server and
properly configured.
Database Management System:
- Microsoft SQL Server should be installed and properly configured to store and manage the
IP address records.
- The version and edition of SQL Server should be compatible with the application
framework and other software components
Web Server:
- The web application should be compatible with a web server software such as Internet
Information Services (IIS) for Windows.
Web Browser:
- The web application should be compatible with popular web browsers such as Google
Chrome, Mozilla Firefox, Microsoft Edge, or Safari.
- The supported browser versions should be specified, ensuring compatibility and optimal
performance

CHAPTER TWO

2.0 ASSETS MANAGEMENT AND SERVICES

2.1 INTRODUCTION
An early, comprehensive, adoption of the term, Asset management‖ in the engineering
profession was during privatization of water in Great Britain in the 1980s. in order toestablis
h equitable pricing, privatizes had to develop detailed asset management plans,identifying
how they would ensure the maximum return on public investment, already made in the
infrastructure of the utilities they were to acquire. Asset management is a management
paradigm and a body of management practices that is applied to the entire portfolio of assets
at all levels of an organization that seeks to minimize the total cost of acquiring, operating,
maintaining and renewing the assets within an environment of limited resources while
continuously delivering the service levels customers desire and regulators require at an
acceptable level of business risk to the organization. [1]Asset Management System is a web
based application, which is indispensable for all organizations and with an intention of
putting the details about all the machinery working in the different assembly lines of a big
factory. The Asset management system is primarily implemented in a plant which has
multiple assembly lines with heavy machinery working in that. [2]Alternatively, an asset
may be described as an entity which has the capability to create and sustain value while in
current use, or that which appreciates in value because of perceived capability to create value

in future use. The first part of the alternative descriptions relates more to (tangible) physical
assets whereas the second part reasonably applies to intangible assets such as tacit
knowledge. [3]However, a tangible (Physical objects such as land, plant, machinery) asset
may be classified as a financial or a physical entity. Financial assets typically refer to stocks,
bonds, and similar instruments, whereas from an accounting ‘point
-of-view, physical assets fall into four broad categories –
(i) plant and equipment, (ii) buildings and infrastructure,(iii) furniture and fittings, and (iv)
information technology or may be categorized into fixed Assets, Current Assets and other
Assets.

In fact, there are a number of definitions for physical asset management. The view here is
that it should be about creating and sustaining value, during each respective stage, and
through all the life-cycle stages of an asset. Physical asset management involves a widerange
of disciplines and processes covering the life-cycle stages of creating, establishing,
exploiting and divesting a physical asset in a balanced manner to satisfy the continuum of
constraints imposed by business strategy, economy, ergonomics, technical and operational
integrity, and regulatory compliance. Maintenance and terotechnology (is a term that is
sometimes used to account for the life-cycle cost of an asset) are among the core
competencies that form the necessary capabilities for physical asset management. However,

the impact of maintenance and terotechnology are transparent from a cost- rather than from
a value-chain perspective.

2.2TERMINOLOGIES AND EXPLANATIONS

These are some terminologies and principles used in assets management, it may not include
all but has the necessary points on the subject. As every company, institution or organization
has assets in diverse form, example, tangible and physical, human assets etc.

Assets Management Paradigm

The capacity to produce output of value to the institution is directly related to
sustained performance of the assets using the process of the services provided, utilizing
environmental, social and economic analysis. Also, failures in the asset base directly affect
system performance. Sustained
system performance is the result of successfully managing failure within the asset base. The
management of failure in the asset base is highly constrained by cost; that is, the
institution body is not willing to pay for zero likelihood of failure. Different assets have diffe
rent probabilities of failure, as determined by age, materials and assembly processes,
operating environment, demand/usage and maintenance. Failures vary substantially in their
consequence to the institution, that is, in terms of the production of valued output to the
institution
However, investment in assets (their acquisition, operation, maintenance, renewal and
disposal) should be guided by the likelihood of failure and its consequence to the institution
and regulator. The more we understand about the assets - the demand for the assets, their
condition and remaining useful life, their risk and consequence of failure, their feasible
renewal options (repair, refurbish, replace) and the cost of those options – the higher the
confidence we can have that our investment decisions are indeed the lowest lifecycle cost
strategies for sustained performance at a level of risk the institution is willing to accept.

The Three Key Principles in Asset Management [4]

There are three key principles used by some companies in asset management and these are:
Asset Management Policy
Strategic Asset Management Plan
Asset Management Plan

Assets Management Policy

The asset management policy is a short document, typically not extending more than a single
page. The asset management policy highlights key principles and requirements that the
organization must follow for implementing and sustaining an asset management strategy and
defining the asset management objectives.
These principles and requirements are derived from the organization’s strategic plan and
should directly support the achievement of the organization’s key objectives.
These principles and requirements could be;
All decisions relating to asset management shall be formally assessed against risk and
economic outcomes.
Maintain assets in a manner that ensures they meet the life cycle requirements.
Ensure adequate resources are provided to achieve the asset management objectives.

The asset management policy sets the stage for the asset management program for the entire
organization. As such, it should be reviewed and approved at the highest levels of the
organization, and communicated and displayed with all other organizational policies, such as
quality, safety, etc.

Strategic Asset Management Plan

AKA the SAMP is a key document which takes the asset management policy and specify
show the principles and requirements will be carried out to achieve the goals of the
organization. Depending on the size of the organization the asset management policy may be
combined with the SAMP. This is typically found in smaller organizations or organizations
without a complex asset portfolio. The SAMP will describe;
 the asset management objectives and how they support the organizational objectives
 the role of the asset management program in achieving the organizational goals
 the approach for developing asset management plans The document summarizes a variety
of additional information related to asset management at the strategic level. This
includes, but is not limited to.
 The asset management framework
 What assets will be covered by the asset management program
 The organization context and the need for an asset management system
 The risks and opportunities associated with asset management
 The asset management planning process provides a summary of the approach to selecting
the objectives.

A documented approach to achieving the asset management objectives. This may include
decision-making criteria, the analysis techniques used or RACIs

The specific asset management objective

Any specific asset management initiatives that could impact the asset management program.
Any measures that the asset management program will be reviewed against.

The overall goal of the SAMP is to provide clear direction, accountability, and responsibility
for all those involved in the asset management program.

Asset Management Plan

The asset management plan (AMP) is where the rubber meets the road. It describes in detail
the activities, resources, and timelines required for a specific asset, or class of assets, to
achieve the asset management objectives. In smaller organizations, or those with simple
asset portfolios, a single AMP may be used, whereas large organizations with multiple
business units and asset classes may have an AMP for each type of asset. The AMP will
typically include;
information on the asset or asset class such as a description of the asset(s), the roles of the
asset(s), the criticality, quantity or assets, the geographical distribution, and the replacement
value of the asset(s)
information on the stakeholders which will have an impact on the asset(s) and who is
generally responsible for what the current performance and service levels of the asset(s) and
any gaps to the desired level of performance any life limiting factors of the asset(s) such as
age, design, Capac, etc.
any specific environmental, health and safety or regulatory requirements of the asset(s)
to the lifecycle strategy for the asset(s) in all phases, such as acquisition, operation,
maintenance, and disposal.
a summary of the budget requirements for the asset(s) to maintain, operate and any CAPEX
requirements
any asset specific risks, and any measures to reduce the risk
any improvement initiatives across the asset(s)Upon the conclusion of reading the AMP,
anyone should know how exactly the specific assetor asset class will be managed over its
entire life cycle and the current state of the asset(s).

2.3 METHODS, PROCESSES AND CHALLENGES

Challenges of Computer-Based Asset Management System
Developing a custom application is a large sophisticated project from the idea stage to the
finished product and it takes a whole lot of time, money and requires a team of experts, when
developing a software, one normally has the user or users in mind, but once well developed,
it can be used for several other purpose the developer never thought of. Custom application
requires good planning and structure to prevent great ideas from turning to helpless
catastrophe.
In addition, a structured asset management system must provide information about both the
short-term and long-term impacts of allocating different amounts of resources among those
activities. Additionally, an agency manages many different types of resources, and the
structured asset management system should show the impact of limitations on the different
amounts of the various types of resources. These impacts should be expressed in terms
of performance measures. Programs developed during the planning stage are delivered and p
eriodically evaluated by the agency. Results from program delivery are monitored using
performance measures to quantify the asset management program’s effectiveness and to
allow timely corrective actions as needed.

Components of an Asset Management System

An asset management system undertakes several procedures, enhancing different
components, tools, and activities. Asset management systems provide decision makers with
tools for evaluating probable effects of alternative decisions. These tools develop
decision support information from quantitative data regarding the agency’s resources,
current condition of physical assets, and estimations of their current value. According to the
Federal Highway Administration (FHWA), to effectively support the asset management
process, an asset management system should include (FHWA 1999)

 strategic goals;
 inventory of assets;
 valuation of assets;
 quantitative condition and performance measures;
 measures of how well strategic goals are being met;
 usage information;
 performance-prediction capabilities;
 relational databases to integrate individual management systems;

Continuous feedback procedures. These asset management elements can be grouped into five
major building blocks: basic information, performance measures, needs analysis, program
analysis, and program delivery. In detail the individual components of each building block,
providing a comprehensive view of an asset management system. Asset management is a
goal-driven management process. To manage assets effectively, the decision-making process
must realigned with the agency’s goals, objectives, and policies. Goals are expressed in
terms of objectives to be met over the planning horizon. Policies are developed to provide
the necessary framework to support achieving target objectives. Policies regarding
engineering standards, economic development, community interaction, political issues,
administration rules, and the agency’s organizational structure influence asset management
components.

Performance Modelling

Performance models are used to predict future scenarios for the asset network. Projecting the
asset network condition over the planning horizon serves to identify future funding needs.
Appropriate selection of performance models is essential to effective asset management. The
selection of performance models is based on the types of assets being
managed and the data available in the agency’s data inventory to support the models.

Action and Funding Analysis

Actions considered in the strategy require funding. Funding analysis involves forecasting the
impact of investment strategies on the asset network. This impact is assessed by analysing
changes in performance measures used by the agency.

Alternative Analysis Methodologies

Program analysis implies studying different alternatives that may be feasible for
implementation. Analytical tools are developed to assist agencies evaluating the
implications of different investment scenarios and work plan strategies. “What if” analyses
are usually performed to assess the impact of alternative management decisions? This type of
analysis is difficult, if not impossible, without the assistance of analytical tools. Analytical
tools to assist evaluating alternative decisions may involve simulation, life-cycle costing,
benefit/cost analysis, database query, optimization, risk analysis, and other methodologies.
Decision-support tools to assist an agency’s personnel in identifying needs
and comparing investment alternatives are essential in the asset management process.

Performance Monitoring
Monitoring the asset performance over the planning horizon serves to assess whether the
desired level of service is being accomplished or not. Performance monitoring require
stacking performance over time, which allows the agency to detect changes in the asset
condition and to take necessary corrective actions if needed. The desired level of service
targeted by the agency may also be adjusted based on results from implementation.

Feedback
Feedback is an essential activity to maximize the agency’s benefits from an asset
management system. The asset management system should be capable of incorporating
lessons learned from monitoring the ongoing process. Goals, objectives, and the agency’s
policies may be adjusted based on feedback from implementation. However, great careshoul
d be taken before modifying core components of the system. Frequent modification scan
damage its credibility. Major modifications to the system, including changes in database
requirements, prediction models, economic analysis techniques, and reporting tools, deserve
careful evaluation.
 Source Code

1.Creating A New Project

Step 1: In visual studio, a new project is created using ASP.NET MVC with C# as programming language.

2.Database Creating

Step 1: The database Login and asset is created with the help of Microsoft SQL.
Step 2: We create seven tables such as master list of items , P/O details of assets, allotment of
furniture in future, return of asset, write off assets, write off done or not, location change of asset, employees
declaration in corresponding databases.
Step 3: We add initially some user information in the login page.

3.Connecting Database

Step 1: Clicking on Views than right click on server explorer.

Step 2: After reaching on server explorer click on add new connection .
Step 3: Then select the Microsoft SQL and provide the server name and the database name to connect it.
Step 4: After connecting both the databases go to the Web.config file of solution explorer.
Step 5: Here add both the database with a particular name for further access.
4.Creating Login Page
Step 1: Create a Login.cs page in the Models folder.
Step 2: Add a Login class with two methods such as Username and Password with a name and field must be
required.

Step 3: Use index.cshtml of Home page in View folder for login page .
Step 4: Now create the index class in Homecontroller to control the login page error and validation .
Step 5: The Homecontroller is connected to the index.cshtml to take input and it will search for the user
details whether it exist in the database or not.

Step 6: after validating the user, it automatically takes the control to the master page.

5. Master Page:

A new file has been created for this master page.