EMERGENCY PLAN

1 CURRENT SITUATION

With the South African political situation as in many other countries around the world, there are elements that thrive on intimidation. We
experience periods of calm and volatility. Tactics to create instability, fear or panic are widely practiced and may include the undoing of
established businesses. With this real threat in mind, it is not unreasonable to presume that lives, stock and property are at risk.

This element has indicated that absolutely no respect would be shown to life, limbs, law and order or property in attempts to achieve their
lawless goals.

2 POSSIBLE SITUATIONS

Over and above the situations mentioned above, negligence, arson, sabotage and intentional destruction may too cause emergency situations.
Other situations are accidents caused by our staff or the staff of companies we deal with.

3 ACTS OF GOD

Emergency situations termed “Acts of God“, are lightening, floods, winds etc.

4 AIM AND OBJECTIVES OF THE EMERGENCY PLAN

The aim therefore of the plan is to do everything possible to avoid loss of life, limbs and property.

To achieve this set aim it is imperative that we create detailed policies, procedures and practices which can be implemented by management
and staff.

The objectives of an emergency plan is to obtain maximum benefit from the combined resources of the organisation and of outside services so
as to:

4.1 Minimise casualties and effect the rescue and treatment of the injured.

4.2 Minimise damage to property and the environment.

4.3 Minimise interruption of business and preserve the organisation’s assets.

4.4 Initially to contain and ultimately to bring under control any incident which gives rise to an emergency.

4.5 Notify relatives of casualties and provide authoritative information to the media, see attached personal particulars.

Ensure safe rehabilitation of the effected areas and to provide accurate records and preserve relevant material to facilitate
4.6
subsequent enquiry into the cause and circumstances of an emergency.

5 PURPOSE OF EMERGENCY DRILLS AND PROCEDURES

The purposes of the emergency procedure is to:

construct, enforce and make functional certain rules or guidelines which when adhered to, will ensure the least possible loss of
5.1
life, limb and property.

ensure that a well disciplined, informed and organised reaction is obtained from all the personnel on site, and to minimise
5.2
threat.

5.3 conform to any and all legal requirements.

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6 GOALS

To minimise the loss of life, limb, property equipment, assets etc, to the best of our abilities.

7 EMERGENCY STRUCTURES

In order to achieve our goals, it is imperative that we establish our “emergency teams“, to deal with all and any of the aforementioned situations
and/or emergencies.

7.1 Fire fighting/fire teams

When fires can be easily extinguished using fire extinguishers or hose-reels by designated employees in their normal working
clothes without compromising their safety due to heat, smoke etc. is classed incipient stage fires.

The fire team can handle small/incipient stage fires. They can extinguish both interior and exterior fires. The only
requirements for small incipient stage fires are:

7.1.1 Team must be able to fight the fire in working clothes.

7.1.2 Team should not have to take excessive evasive action against heat and smoke.

Team must be able to fight the fire effectively with extinguishers and hose reels available in the work place.
7.1.3
Members should not perform duties for which they have not been trained.

Fires larger than can be handled by the designated fire team must be handled by the fire brigade.

The chief fire marshal controls the marshals in each designated area. Chief marshal co-ordinates the
a.
extinguishing of the incipient and small/incipient stage fire.

b. The fire team follows the chief fire marshals instruction.

7.2 Medical support

Injuries sustained by persons being evacuated will be attended to by the qualified first aiders on site.

The first aiders are detailed in annexure A.

The first aider must ensure the first aid box is taken with to the emergency assembly point when the alarm is activated. At this
point he will attend to the minor injuries if any are recorded. Should there be no injuries, the first aider must be on stand-by to
assist in injuries possibly sustained by the fire team.

Remember serious injuries must be attended to by a qualified paramedic/doctor only.

7.3 Evacuation (search)

To ensure a safe and orderly evacuation of all personnel and visitors from the workplace, evacuation officers/marshals are
utilised. The evacuation officer is responsible to ensure the area identified under his control to be searched immediately after
the evacuation to ensure all persons are evacuated. (Evacuation official/marshal as per annexure A)

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7.3.1 DUTIES OF THE EVACUATION OFFICER/MARSHAL

7.3.1.1 Control flow along evacuation routes.

7.3.1.2 Keep evacuation orderly.

7.3.1.3 Running, other than in exceptional circumstances, must be forbidden, as it causes panic.

7.3.1.4 Ensure evacuation takes place directly to emergency assembly point.

7.3.1.5 Take roll call of the personnel under your control. (See roll call format as per annexure D)

7.3.1.6 Check for laggards or persons who may have been trapped by smoke.

7.3.1.7 Inform fire officer upon his arrival of any trapped persons.

7.3.1.8 Practice evacuation procedures.

In the event of fire evacuation, the evacuation officer must ensure:

7.3.1.9 All windows in the work area are closed.

7.3.1.10 Ensure all plug points are switched off.

7.3.1.11 Close all doors.

In the event of evacuation due to bomb scare the evacuation officer must ensure:

7.3.1.12 Open all windows.

7.3.1.13 Open all doors.

7.3.1.14 Ensure all plug points are switched off.

7.4 Information services (Ops team)

The operations officer is to remain at a telephone during the emergency to ensure all details pertaining to the emergency can
be carried over to the company directors.

The operations officer is to ensure the necessary steps are taken when an emergency situation is detected: emergency
numbers as per annexure B, follow annexure F's guidelines.

7.4.1 Activate the alarm.

7.4.2 Notify the emergency services.

7.4.3 Notify the ambulance services.

7.4.4 Notify the police.

7.4.5 Man the phones ensuring the lines remain clear.

7.4.6 Activate the all clear signal after the emergency to ensure personnel can return to their work stations.

7.4.7 Keep employees lists on hand in case of death or injury. (As per annexure D)

7.5 Security

During the emergency the security official (external security company) is to remain at his post so as to ensure no persons or
vehicles are permitted to enter the premises unless they are emergency vehicles. He may only allow re-entry once the all
clear signal has been activated. (Security as per annexure A and B)

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8 PARTICIPATION

It is as can be seen by the above teams, that participation of all staff members is required in this regard. It is none the less to ensure all of our
safety and the safety of all our work-mates or colleagues.

9 CO-ORDINATION

Coordination of all teams and preventative attempts will be the responsibility of the team leaders, the managers second in
9.1
charge (2IC) and the manager in charge (MIC) with the manager in charge accepting the ultimate responsibility.

9.2 The manager in charge by using his discretion must report to and keep informed the Company directors and Shareholders.

In the event of the complete facility being threatened, the manager will adopt the co-ordinating role of all emergency teams
9.3
using the various team leaders and 2IC to assist him.

9.4 Should the manager in charge not be able to perform his duties, the manager 2IC must comply in his absence.

9.5 MIC, 2IC’s must be possession of a detailed file containing the following:

9.5.1 Staff list, see annexure

9.5.2 Site layout (site plan) complete.

9.5.3 Emergency procedures.

9.5.4 Emergency phone numbers and contact names.

9.5.5 Duties and responsibilities of team leaders and team members.

9.5.6 Own duties and duties of your direct superior and subordinates.

Regular and monitored emergency drills must be performed. The evaluations of such drills must be documented and a copy
9.6
must be forwarded to the safety committee.

10 GENERAL

10.1 Awareness, look for possible situations, culture awareness.

10.2 All staff must realise that they are individuals, and as individuals they play a vital role in the success of any emergency action.

10.3 All correspondence of communication must be directed through the MIC.

10.4 Irresponsible talk creates instability. Behaviour should be of such a nature that it will lessen the risk rather than aggravate it.

10.5 Act in such a way that it is complimentary to the situation.

10.6 React quickly when the alarm is sounded.

10.7 Inspect your own individual area when alarm is made so as to identify irregularities, which should then be reported to the MIC.

10.8 All team leaders and general staff must be well informed in:

10.8.1 Emergency procedures.

10.8.2 Contact persons.

10.8.3 Escape routes.

10.8.4 Positioning of fire equipment, first aid kits, and emergency equipment.

10.8.5 All assembly points.

10.8.6 Team leaders and members.

10.9 MIC, 2IC as well as all team leaders must regularly update and maintain records notifying all parties of any changes.

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ANNEXURE A

EMERGENCY AND DRILLS PROCEDURE

ORGANOGRAM

MIC

2IC

FIRE TEAM MEDICAL SUPPORT COMMUNICATION EVACUATION

FIRE TEAM - FIRST AIDER EVACUATION -

MEMBERS FLOOR MARSHALS

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ANNEXURE B

This document is the property of ___________________________, and may under no circumstances, leave these premises.

It is to be kept in a safe place at your workstation, for use in an emergency.

EMERGENCY NUMBERS

TELEPHONE NUMBER DESCRIPTION

1 OFFICE MANAGER:

2 POLICE:

3 AMBULANCE:

4 CLINIC:

5 CLINIC:

6 FIRE:

7 SECURITY:

8 SAFETY CONSULTANT:

9 10111 FLYING SQUAD:

10 ESKOM – POLE NUMBER:

11 WATER AND SEWERAGE:

12 (011) 4973000 DEPARTMENT OF LABOUR

(011) 4973104

(011) 8341081

A/H 3313562

13 (011) 8051985 B.I.F.S.A.

(011) 3151644

14 (011) 805 6688 GMBA

15

16

19

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ANNEXURE C

PERSONAL PARTICULARS FORM

SURNAME

FIRST NAMES

DATE OF BIRTH

I.D./PASSPORT NUMBER

MARITAL STATUS

HOME LANGUAGE

NO. OF CHILDREN

RESIDENTIAL ADDRESS

POSTAL ADDRESS

NAME OF NEXT OF KIN, MOTHER, FATHER

ADDRESS OF NEXT OF KIN

HEALTH CONDITION

DISABILITIES

HOME TELEPHONE NO.

TELEPHONE NO. OF NEXT OF KIN

OTHER CONTACT NO. AND CONTACT NAME

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ANNEXURE D 1

ROLL CALL

DATE:

REASONS FOR ROLL CALL:

CHECKED BY:

SECTION CHECKED:

NAMES EMP NO: 1ST CALL 2ND CALL 3RD CALL 4TH CALL

P – PRESENT

O – OFF SITE

L – LEAVE

S – SICK

T – TEAM DUTIES (EVACUATION, FIRE)

M – MISSING

H – HOSPITAL

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ANNEXURE E

ROLL CALL CONTROL SHEET

DATE:

REASONS FOR ROLL CALL:

TIME START:

TIME FINISH:

SECTIONS ROLL CALLS RECEIVED DISCREPANCIES ACTION TAKEN ALL CLEAR

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ANNEXURE F

USERS GUIDELINES

INTRODUCTION

It is vitally important for evacuation drill to take place, practice makes perfect.
The entire work force must be prepared for any situation.

EVACUATION TIME

The evacuation time where all employees reach the assembly point, unhurt and safe must be within 2 (two) minutes.

WHEN WILL EVACUATION TAKE PLACE?

1. During DRILLS (practice).

2. In the event of FIRE.
3. BOMB explosion or threat.
4. NATURAL DISASTER or threat.

WHEN TO EVACUATE?

1. For fire evacuation 6 (six) times in short succession.

2. For bomb threats one continuous call for 30 (thirty) seconds.
3. When you are instructed to do so by your supervisor.

WHAT TO DO?

1. Look at the plan for your work area and evacuate along trained evacuation routes.
2. When you hear the siren, identify which emergency is calling for evacuation, then:

- stop what you are doing,

- switch off air conditioners,
- lights must remain on,
- for fire close all windows, and for bomb open all windows.
- For fire close all doors and do not lock, for bomb open all doors.
- Do not run or make a noise.

3. Move swiftly. Help those with handicaps. Take your visitors with you.
4. Report your arrival, and any problems, at the assembly point to your supervisor.
5. If you are not in your work area during a call for evacuation, when reaching the assembly point, report to your supervisor.
6. When you hear one long siren, the evacuation is then complete.

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