SCENARIO

Read the given below and answer the following questions concisely.
Write you answer on a separate sheet of paper.

SCENARIO:
You were tasked to create and send out formal invitations for a promo
campaign that a company is running.
You were also initially given a list of ten names of loyal customers to
send out to.
1. From the scenario above, describe briefly how you would most likely
complete the task of sending ten invitations with individual names of
recipients using Microsoft Word.
2. Give examples of documents that you can personalize and send or
distribute.
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HOW DO WE CREATE
DOCUMENTS?

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TYPEWRITER

4
ADVANCED
TECHNIQUES
USING
MICROSOFT
WORD
EMPOWERMENT TECHNOLOGIES
APRIL A. GODEN
WORD PROCESSOR
Application that allows users to create, edit,
and print documents.

MICROSOFT WORD – developed by the

Microsoft and was released on October
25, 1983.
Complex program
which people use to
perform various
functions such as
composing and
editing, formatting
and saving, and
printing
Use of MS Word
USE OF MS WORD
❑ IN EDUCATION
✓ Used by both teachers
and students
✓ Create notes and make
assignments for submitting
them online 9
USE OF MS WORD
❑ IN WORKPLACE
✓ Submitting letters, bills,
creating reports,
letterheads and sample
documents
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USE OF MS WORD
❑ CREATING & UPDATING RESUME

✓ Easy to edit and make

changes

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USE OF MS WORD
❑ FOR AUTHORS
✓ Create a bibliography,
table of contents, etc.
✓ Create a document file and
converting it into PDF format
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WORD
INTERFACE
When you open Word for the
first time, the Start
Screen will appear. From
here, you'll be able to create
a new document, choose
a template, and access
your recently edited
documents. From the Start
Screen, locate and
select Blank document to
access the Word interface. 13
 1 3
2
4
QUICK ACCESS TOOLBAR 6
TITLE BAR TELL ME
5 The Quick Access Toolbar lets
RIBBON
you access common commands ThenoTitle Bar in MS Word is present The Tell me bar allows you to
matter which tab is selected. By beside the Quick Access Toolbar. search for commands, which MICROSOFT
is ACCOUNT
The Ribbon is a user interface
default,
COMMAND it includes
GROUP the Save, Undo,
The main function of this title bar is especially helpful if you don't
element which was introduced by From here, you can access
and Redo commands. to show the details or title of the remember where to find aMicrosoft
specific
Microsoft in MS Office 2007.
Each group contains a series ofIt 7 your
appear belowcommands.
the Quick Access document that is currently open. command.
different Simply click any The title bar is present and
account information, view your
Toolbar and the Title Bar. It have
command to apply it. Some groups profile, and switch accounts.
seven tabs; Home, Insert, Page displayed in almost all computer
also have an arrow in the bottom- RULER SCROLL BAR
layout, References, Mailing, Review applications. However, its function
right corner, which you can click to
and View. Each tab has specific in each of these may vary.
DOCUMENT
The Ruler isVIEWS
located at the top
see even more commands. Click and drag the vertical and
groups of related commands. and to the left of your
There are three ways to view a document: horizontal scroll bar to move
document. It makes it easier to up and down , left and right
8 Read Mode make alignment
- displays yourand spacing
document through the pages of your
adjustments.
in full-screen mode. document.
DOCUMENT PANE
PAGE AND WORD COUNT Print Layout - is selected by default. It showsZOOM
the CONTROL
This is where you'll type and
From here, you can quickly document as it would appear on the printed and drag the slider to use 9
page.
Click
edit text in the document. the zoom control. The number to
see the number of
words and pages the right of the slider bar reflects
Web Layout - shows how your document
in your document. would look as a webpage. the zoom percentage.

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 MAIL MERGE
This features allows you to
create documents or merge
them with another
document or data file.
 TWO COMPONENTS
2 OF MAIL MERGE
 MAIN DOCUMENT
THE DOCUMENT THAT CONTAINS THE BODY

1 OF THE MESSAGE WE WANT TO CONVEY

OR SEND.
EXAMPLE : LETTER
 DATA SOURCE
IT IS YOUR EXCEL® SPREEDSHEET

2 CONTAINING THE NAMES AND ADDRESSES

YOU WANT TO MERGE IN A WORD®
DOCUMENT FROM DATA SOURCE.
TO CREATE A FORM LETTER,
DO THE FOLLOWING:
1. OPEN AN EXISTING WORD DOCUMENT, OR
CREATE A NEW ONE.
2. CLICK THE MAILINGS TAB.
TO CREATE A FORM LETTER,
DO THE FOLLOWING:
3. CLICK START MAIL MERGE COMMAND.
TO CREATE A FORM LETTER,
DO THE FOLLOWING:
4. SELECT STEP-BY-STEP MAIL MERGE WIZARD
MAIL MERGE TASK
PANE APPEARS AT THE
RIGHT SIDE OF YOUR
SCREEN.

MAIL MERGE
TASK PANE
MAIL MERGE TASK
PANE APPEARS AT THE
RIGHT SIDE OF YOUR
SCREEN.

SIX MAIN
STEPS
5. CHOOSE THE TYPE OF
DOCUMENT YOU WANT TO
CREATE. IF YOU WANT TO
CREATE A LETTER, SELECT
LETTERS. SIX MAIN STEPS IN
GUIDING YOU TO
COMPLETE A MERGE WILL
BE DISPLAYED AT THE
BOTTOM.
SIX MAIN
STEPS
TO CREATE A FORM LETTER,
DO THE FOLLOWING:
6. CLICK NEXT: STARTING DOCUMENT TO MOVE
TO STEP 2.
7. SELECT USE THE CURRENT
DOCUMENT.
CLICK NEXT: SELECT RECIPIENTS
TO MOVE TO STEP 3
YOU WILL NEED AN ADDRESS LIST SO
WORD CAN AUTOMATICALLY PLACE
EACH ADDRESS INTO THE DOCUMENT.
THE LIST CAN BE IN AN EXISTING FILE,
SUCH AS AN EXCEL WORKBOOK, OR
YOU CAN TYPE A NEW ADDRESS LIST
FROM WITHIN THE MAIL MERGE
WIZARD.
8. FROM THE MAIL MERGE TASK PANE,
SELECT TYPE A NEW LIST, THEN CLICK
CREATE.
9. THE DIALOG BOX OF NEW
ADDRESS LIST APPEARS,
DISPLAYING FIELDS THAT WORDS
ASSUMES YOU NEED. SELECT AN
ENTRY THAT YOU DON’T NEED
AND CLICK THE DELETE BUTTON.
USE THE TAB KEY TO MOVE
FROM CELL TO CELL.
WHEN YOU DELETE,
A CONFIRMATION BOX WILL APPEAR.
TO CUSTOMIZE THE ADDRESS LIST, CLICK CUSTOMIZE
BUTTON AT THE BOTTOM OF THE WINDOW
TO CUSTOMIZE THE ADDRESS LIST, CLICK CUSTOMIZE
BUTTON AT THE BOTTOM OF THE WINDOW
THE DIALOG BOX OF CUSTOMIZED
ADDRESS LIST WILL APPEAR. THE
RESULTING WINDOW LIST THE
FIELD NAMES PROVIDED. WHEN
YOU ARE DONE, CLICK OK THEN
CUSTOMIZED FIELDS APPEAR AS
COLUMN HEADINGS IN THE NEW
ADDRESS LIST DIALOG BOX.
FILL IN THE RECIPIENT LIST BY
TYPING THE RECORD’S DATA. TYPE
THE INFORMATION THAT’S
APPROPRIATE TO EACH FIELD, THEN
PRESS TAB TO ENTER NEXT FIELD.
AFTER FILLING IN THE LAST FIELD,
AND ADD ANOTHER INPUTTING THE
LAST FIELD. WHEN YOU PRESS THE
TAB KEY ON THE LAST FIELD IN A
RECORD, A NEW RECORD IS
AUTOMATICALLY CREATED AND
ADDED ON THE NEXT LINE.
LABEL
GENERATOR
ALLOWS YOU TO
CREATE BOTH
BARCODE AND
TEXT LABELS