Montañosa Pastoral Resources Corporation

2F, Puso ng Baguio, Session Road, Baguio City

April 5, 2024
To: Arnel Raymond M. Aguas
General Manager

Thru: Lucy C. Ferrer

Mall Operations Manager
Re: Annual Preventive maintenance of Generator sets
Dear Sir,
Greetings!
Generator sets are essential and critical assets for guaranteeing uninterrupted power supply in our
properties. Implementing a preventive maintenance plan into action is crucial in maintaining the
peak efficiency of our generators. Additionally, PMs are crucial in extending the lifespan of all of
our equipment.
The major goals we are trying to attain with the implementation of this annual preventive
maintenance plan are to reduce downtime, increase generator sets’ lifespan, and guarantee a
steady supply of electricity to our tenants. The main objective is to prevent major failures by
identifying and addressing potential concerns through routine inspections, servicing, and minor
repairs.
The equipment to be serviced are as follows:
1. 5 generator sets across Patria de Baguio (1 250kVA unit), Porta Vaga Mall (2 500kVA
units), and Puso ng Baguio (1 300kVA and 1 344kVA unit) buildings
2. 2 Synchronization panels (including ATS)
 Montañosa Pastoral Resources Corporation
2F, Puso ng Baguio, Session Road, Baguio City

The chosen contractor must provide a complete and comprehensive company profile for
assessment and possess the expertise needed by the Mall Operations team on the preventive
maintenance of the aforementioned equipment, willing to have a memorandum of agreement or
contract for the complete preventive maintenance of the equipment. The contractor shall provide
all materials, equipment, manpower and certificate of good running condition necessary for the
Annual Preventive Maintenance of the aforementioned equipment. The contractor is also
required to conduct a site inspection to verify the extent and assess the actual scope of works
before tendering their proposal. Scope of works includes but is not limited to the following:
 Acquire necessary work permits
 Mobilization
 Submit service reports to the Building Admin every after preventive maintenance activity
 Take photos for reference to be attached to the completion certificate
 Submit recommendations for findings after preventive maintenance activity
 Deployment of technicians to attend to trouble calls for emergency or breakdown
rectification within 24 hours of the call
FOR GENERATOR SET PREVENTIVE MAINTENANCE
 Inspection and Testing
o Conduct visual inspection of all genset components including the electrical
connections and control panels
o Perform load bank testing to assess the capacity and performance of the generator
sets under various load conditions
o Check for any leaks, abnormal vibrations, or unusual noises
o Inspect the integrity of belts, hoses, filters, and other consumable parts of the
generator sets

 Fluid Analysis
o Analysis of engine oil, coolant and fuel
o Interpretation of the results to determine the need for fluid replacements or
corrective actions

 Cleaning and Lubrication

o Clean the exterior of the genset to remove dirt, debris, and corrosive substances
o Lubricate moving parts such as bearings, linkages, and hinges as per
manufacturer’s recommendations
 Montañosa Pastoral Resources Corporation
2F, Puso ng Baguio, Session Road, Baguio City

 Electrical System Inspection

o Inspect and tighten electrical connections to prevent loose connections and
voltage fluctuations
o Test batteries, battery chargers, and associated components for proper functioning
o Verify the functionality of automatic transfer switches and voltage regulators

 Fuel System Maintenance:

o Inspect fuel lines, filters, and injectors for leaks or blockages
o Clean or replace fuel filters as necessary
o Check the integrity of fuel storage tanks

FOR SYNCHRONIZATION PANEL PREVENTIVE MAINTENANCE

 Inspection
o Conduct visual inspection of the synchronization panel
o Look for signs of wear and tear, loose connections, and/or any physical damage
o Check for any accumulation of dust, dirt, or debris which can lead to overheating
or electrical arcing

 Electrical Testing
o Perform electrical tests to ensure all components are functioning correctly
o Testing voltage levels, current flow, and phase balance

 Tightening Connections
o Inspect and tighten all electrical connections

 Cleaning
o Use compressed air or vacuum cleaners or cleaning agents if necessary to remove
accumulated dust, especially around sensitive components

 Insulation Resistance Testing

 Functionality Testing
o Perform functional tests under various load conditions
 Montañosa Pastoral Resources Corporation
2F, Puso ng Baguio, Session Road, Baguio City

o Test synchronization functionality, breaker operation, and any other control

features

POST PREVENTIVE MAINTENANCE ACTIVITIES

 Perform general housekeeping of affected areas
 Discussion with the Mall Operations technical team regarding the results, analysis,
signification findings and recommendations

Included in the preventive maintenance of our generator sets is the weekly no-load test and
monthly load tests conducted by the Mall Operations technical team. Weekly no-load tests to be
conducted for at least 10 minutes of running time per generator. Monthly load tests to be
conducted during the start of the mall operations (8:00am) at least 1 hour in duration. These tests
are necessary to assess the genset’s current status and capability to perform during an actual
power outage.
Hoping for your kind consideration and approval on this matter.
Thank you.

Requested by: Checked by:

Neil Aldous O. Flores, REE Rimando C. Ligot

Building Administrative Supervisor Building Administrative Officer/P.C.O.

Noted by: Approved by:

Lucy C. Ferrer Arnel Raymond M. Aguas, REE

Mall Operations Manager General Manager