Responsibilities:

Facilities Management:
Oversee facilities maintenance and management across all offices, ensuring a safe, clean, and conducive work
environment.
Coordinate with different vendors to address maintenance issues and implement improvements as needed.
Oversee guest house booking, management and maintenance.
Managing repair, maintenance & replacement of office equipment’s, appliances, furniture, furnishings, vehicles,
building, etc.

Vendor Relations:
Manage relationships with external vendors and service providers to ensure quality services and cost-effective
solutions.
Negotiate contracts and agreements to secure favorable terms for all administrative needs.

Travel Management:
Overseeing the travel desk for all National & International travel bookings like air, road, railways.
Overseeing the transport facilities for such as guest house, Air BnB, hotels, accommodations etc.
Booking Accommodation for company staff as per the requirement and tie up with hotels for corporate rates pan
india.
Ensuring this is cost effective and collecting reports on a weekly basis.
Keep a close eye on the eligibility of the staff as per the travel policy and adhere to the same for every bookings.

Event Management:
Understand the requirement and details of each events, search and book venues as per the requirement.
Coordinate the events from start to end for a successful event.
Negotiate the rates of the venues and get the best deal possible for the event.
Keep a close eye on the budget of the events and expenses management for the same.
Create a database of different venue and vendor related to event for future reference and maintain relationship with
the venue owners and vendors.

Attendance Management:
Downloading the attendance of all the staff (On Rolls/Off Rolls) from the software.
Analyzing and reconciliation of attendance data as per the company polices.
Giving the final data to HR team for Payment processing.
Resolving employees queries regarding attendance and time management and shaping employees experience about
their attendance.

Documentation and Reporting:

Maintain accurate records and documentation related to administrative activities, expenses, and resources.
Prepare regular reports and analyses for leadership, highlighting key metrics and performance indicators.
Requirements:
Bachelor’s degree in business administration, Management, or related field with 4 to 6 years of experience in relevant
field.
Proven experience in administrative management.
Strong leadership and communication skills, with the ability to motivate and inspire teams.
Excellent organizational abilities and attention to detail.
Proficiency in MS Office and other relevant software applications, should be Outstanding in Excel (Spreadsheet/Pivot
tables, etc.)
Ability to multitask, prioritize tasks, and adapt to changing priorities in a dynamic environment.
Languages - English, Hindi, Marathi