BOITUMELO MOLOANTOA

STUDENT NUMBER

23416519

POLICE MANAGEMENT V

POL 500
Table of Content
1. Introduction
1.2 Definition of concept organization
1.2.1 Importance of organizational concept
1.2.2 Organizational structure

1. Introduction
  The independent complaints directorate annual report 2010/2011 stated
that the south African police service top management has reiterated their
commitment to good governance, driven by principle of discipline and
good management.

1.2 Definition of concept organization

 Organization is how pioneering ideas and solutions for problems can be

formulated and plans can be configured to have these ideas instated.
Organizations has an elaborated definition meaning that can be derived
for organization. It is an interrelated social unit that is under the
management of a specific leader (south African police service) for
purpose of achieving a certain goal. The basic translation of organization
is the coordination of efforts to achieve a common goal using the
resources available.

1.2.1 Organization

 Organization refers to the results of the organising process. The process

of organising consists of assigning the tasks necessary to achieve the
organizational goals to the relevant business units, departments or
sections and then providing the necessary coordination to ensure that
these business units, departments, or sections.

1.2.2 organizational structure

NATIONAL COMMISSIONER

National Head Provincial

Commissioner
Deputy National Deputy National Deputy National
COMMISSIONER COMMISSIONER COMMISSIONER
Policing Cime Detection Support Service

1.2.3 Reasons for organising.

 Organising is an indispensable function in the management process. Plans

devised and strategies formulated will never become a reality if human
and other resources are not properly deployed and the relevant activities
suitably coordinated. Management is not possible if the lines of authority
and responsibility are not clear.

Allocation of responsibilities.
 Organizing leads to an organizational structure that indicates clearly who
is responsible for which task. In each of these functions the managers and
subordinates’ responsibilities need to be cleared clarified. It means that
the responsibilities of each director will be verified, followed by the
responsibilities of each manager. This should be done all the way right
down to the individual's level of the organizational structure so that
everyone knows exactly what is expected of him or her.

Accountability

 This implies that the responsible employee employees will be expected to

account for their outcomes positive or negative, for that portion of the
work directly under their control. Accountability links results directly to
the action of an individual, section, Department of Business unit. The
main difference between responsibility and accountability is that
responsibility can be shared or delegated to a lower level in the
organizational hierarchy while accountability cannot. Being accountable
not only means being responsible for something but also ultimately being
answerable for your actions.
 Establishing clear channels of communication

 organizing ensure that clear upward, downward, horizontal, and lateral

communication channels are established.
Resource deployment

 organizing helps managers to deploy resource meaningful. This means

that organizing helps managers to optimize the utilization of resources
across the organization in all business units, departments, sections and by
all individuals.

The principle of synergy enhances the effectiveness and the quality of the
work performed.

 All business units, departments, sections, and individuals in an

organization must work together to ensure that planned goals are attained.
A well-organized organization can lead to synergy, which means that the
cooperation of two or more departments or sections to produce an output
is greater than the sum of their separate efforts. Such a synergetic effect
enhances the effectiveness and quality of the overall work performed in
the organization.

Division of work

 The total workload is divided into activities to be performed by an

individual or a group of individuals. Organizing means systematically
grouping a variety of tasks, procedures, and resources. This is possible
because the organizing process also includes an in-depth analysis of the
work to be done, so everyone is aware of his or her duties.

Departmentalization
 They related tasks and activities of individual employees are grouped
together meaningfully in specialized sections, department or business
units so that experts in various units can deal with their specialized task.

Coordination

 The organization structure is responsible for creating a mechanism to

coordinate the activities in the entire organization. Eventually each
individual employee, every unit and department need to work in a
coordinated fashion to attain the overall goals, mission, and vision of the
organization.