AI-Driven School Calendar Optimization: A Strategic Approach
LYNEL JOSE V. BUAN, WESLEYAN UNIVERSITY – PHILIPPINES
VINCENT JOHN C. CUARESMA, WESLEYAN UNIVERSITY – PHILIPPINES
MARK ANTHONY B. FRANCO, WESLEYAN UNIVERSITY - PHILIPPINES
Keywords: Awareness, Management, Full Stack, System
INTRODUCTION
Artificial Intelligence (AI) are emerging continuously
and influencing the world overtime. According to Toral’s
study, AI awareness among Filipinos stood at 49%,
indicating significant national engagement, with Gen Z
leading at 52%. Impressively, the perception of AI was
overwhelmingly positive across generations, with 73%
viewing it favorably. This positive sentiment was
strongest among younger demographics - 76% in Gen Z
and 71% in Millennials, though Gen X and Baby
Boomers were not far behind at 71% and 68%,
respectively. Enthusiasm for AI centered around its
potential to improve lives, enhance job efficiency, foster
creativity, boost productivity and competitiveness, and
drive industry innovation. Notably, 60% of those
optimistic about AI were Gen Z and Millennials, with a
notable male representation. [1]
As stated from the article of Chase (2020), AI will take
over an increasing range of education-related activities,
including the recruitment of students, onboarding them in
schools and universities, reminding and cajoling them to
submit coursework, assessing some of their work, and
even providing a certain amount of Socratic tuition [2].
On the other hand, according to the paper of Radkevych
(2019), The rapid development of technological progress
and the digitization of society and education have
changed approaches to management behavior. His project
management software greatly helps his institution to
enable project planning, task management, document
sharing, calendar coordination, and time tracking. [3]
In the busy world of education, where students juggle
classes, extracurricular and social activities, managing
time is a never-ending challenge. AI-Driven School
Calendar Optimization, a strategic solution aimed at
revolutionizing how students interact with their
schedules.
The teacher always encountered them—the perpetually
“unaware” students who somehow miss crucial
notifications about school activities and events, overlook
class schedules and plead ignorance when faced with
announcements. Whether it’s a missed assignment
deadline or an overlooked exam schedule, there are lot of
students that inhabit a parallel universe where calendars
don’t exist.
This project will utilize the use of PostgreSQL and
Artificial Intelligence (AI) in order to process, store and
analyze data and statistics. Combining this two enables
the system to operate. The purpose of this project is to
integrate the principle of School Calendar and AI to the
problem of teachers. This paper presents the AI-Driven
School Calendar Optimization: A Strategic Approach a
web based system to the educational institution to show
its effectiveness in providing solution to the unorganized
scheduling and announcements thus “unaware” students
with missing school works and failed remarks.
OBJECTIVES OF THE STUDY
The general objective of this study is that the researcher
aims to develop an AI driven school calendar that will
greatly reduce the inconvenience and stress of both the
teachers and students. Specifically, this research aimed to
do the following:
1. To develop an easy-to-navigate interface for
Admin, Teacher and Student.
2. To determine the effectiveness of AI driven
school calendar.
3. To enhance students awareness.
4. To enable them to freely customized the
calendar part.
5. To integrate real time synchronization of
schedules and school events automatically.
SCOPE AND LIMITATIONS
Scope
 The system will handle and organize the
information about school schedules, activities
and announcements particularly at private
educational institution.
 The system aims to help the students that are
struggling at their academic situation.
 This system will offer user-friendly and hassle-
free user interface.
 Personalized time management to tailor
scheduling recommendations and optimize
time allocation for academic tasks, leisure, and
self-care.
Limitations
 The desire of user to use the system will be
critical for its effectiveness.
 Bugs and error may occur so maintenance and
regular update may require to maintain the
system.
 Algorithmic bias and fairness of Artificial
Intelligence
 Dynamic schedule changes.
METHODOLOGY
A. Research Design
The researchers will make use of descriptive
developmental research design for the “AI-Driven School
Calendar Optimization: A Strategic Approach” to explore
and understand the AI-driven school calendar
optimization system within the context of educational
institutions. It combines descriptive elements to provide
an in-depth analysis of the system’s features and
developmental aspects.

B. Research Locale
users about the system's performance which will be
The researchers will implement the AI-Driven School interpreted as follows.
Calendar Optimization: A Strategic Approach System at
Divina Pastora College, Gapan City, Nueva Ecija. The
location was chosen because this was missing in their Table 1. Likert Scale
institution and they need the said system to resolve one
of their major problems.

E. Sampling
C. Materials The end-users from Divina Pastora College, junior high
school students and teachers located at Malgapo St., San
The following materials were used to build the system of Vicente. Gapan City, Nueva Ecija will review the system
AI driven School Calendar: because they are the one who will use the website. To
obtain information, all the respondents will be asked with
1. Laptop – this will facilitate the development
the questions regarding the system to test it.
and implementation of the system, providing
the necessary computational power, flexibility, F. Statistical Tool
and portability to efficiently execute tasks,
manage data, and ensure seamless integration The statistical tools that the researchers will utilize
of components. include the Mean and T-test. The Mean will be used to
2. Visual Studio Code - will be utilized as a key measure the average value of dataset and the T-test will
tool for the development process. It will be utilized to determine the importance of difference
provide an integrated environment for efficient between two groups.
coding tasks, debugging, and version control
integration. G. Procedure
3. Artificial Intelligence (AI) - AI will be used to
automate a lot of process, analyzing large The researchers will use Agile-Scrum Methodology to
amounts of data, identifying patterns, and develop the system. It will enable the researchers to plan,
drawing insights collaborate and setting time frame will boost productivity
4. React JS - it will handle the view layer of the and helps measure the team's performance, identify
application or the User Interface (UI), which bottlenecks and make data-driven decisions to correct
only deals with the elements of a page that are them.
visible to users.
5. Node JS - handle the backend of the system, it
will create server-side web applications
enabling the researcher to run JavaScript code
outside of a browser and used for server-side
operations, bringing JavaScript programming
to the backend to run the applications.
6. PostgreSQL – will help to build the web based
application by storing and processing the data,
and it will help manage the data no matter how
big or small the dataset.

Figure 1. Agile Methodology

D. Instruments

The researchers will use a survey questionnaire to collect

data and important insights from the selected sample
population that will enable the researchers to have an in
depth evaluation and perspective relevant to the objective
of the study. The questionnaire will be distributed to the
teachers and students in accordance with ISO 25010
Standards to evaluate the end-user experience of the full
stack website in terms of functional suitability, reliability,
usability, compatibility, and portability. The four-point
Likert Scale will be used in the survey to ask the end-
 Figure 4. Teacher Flowchart

Figure 2. Scrum Methodology Figure 4 shows the flowchart of the Teacher.

a. Requirements

The 'AI-Driven School Calendar Optimization: A

Strategic Approach' aims to create a system that will
organize how students interact with their schedules and
tasks. A variety of innovations will improve the user's
experience. These qualities include:

1. User-Friendly Interface - to enable them to

use the system at their own convenience.
2. Utilization of Artificial Intelligence (AI) -
will store, analyze and process data efficiently for
recommendation process
3. Real-time Synchronization - the system will
automatically synchronize schedules and school’s event
4. Enhanced Students Awareness - it will
optimize time allocation for academic tasks, and
notifications.

b. Quick Design

The chart that the system use is flowchart, which will

highlight the main function, procedure and flow of the
website.
Figure 5. Student Flowchart

Figure 5 indicate the flowchart of the Student.

C. Prototype

The following figures will show the user interface and

demo of the website "AI-Driven School Calendar
Optimization: A Strategic Approach".

Figure 3. Admin Flowchart

Figure 3 displays the flowchart of the Admin.

Figure 6. Main Log In Page

Figure 6 display the Main Log In Page where the user

will choose what their role is.
 Figure 7. Admin Log In Page Figure 11. Admin Calendar Page

Figure 7 show the admin log in page wherein admin is Figure 11 shows that when the user click the sidenav
responsible for organizing and inputting the data. Calendar the admin will be directed to the Calendar Page.

Figure 8. Admin Main Dashboard Figure 12. Admin Profile Page

Figure 8 will be the main dashboard of admin after

logging in.

Figure 13. Admin Account Setting Page

Figure 12 and 13 shows the Admin Profile and Setting

Figure 9. Admin Editing Current Day Schedule Page wherein the user can edit and change the
information and account settings.

Figure 10. Admin Editing Upcoming Events Schedule

Figure 14. Admin Feedback Page
Figure 9 and 10 shows the admin dashboard page when
the user clicks the Current Day and Upcoming Events Figure 14 display the Feedback Page where the user can
button they will be directed to the editing page. freely voice out their experience to the system.
 Figure 15. Teacher and Student Log In Page

Figure 15 display the Log In page for the Teacher and

Student.

Figure 19. Teacher Editing the Student Activity

Figure 18 and 19 show the Activity Page when they click

the icon at the left corner wherein the Figure 19 will only
be accessible to the Teacher role only for them to be able
Figure 16. Teacher and Student Main Dashboard to edit the Activity of the Students.
Figure 16 shows the Main Dashboard of the Teacher and
Student after they log in their account. They have
identical dashboard but the Information will be different
prior to the role.

Figure 20. Teacher and Student Profile Page

Figure 17. Teacher and Student Calendar Page

Figure 17 display the Calendar Page of Teacher and

Student when they click the icon at the left corner. The
information will be different according to their role. They
can also customize the calendar to input their personal
notes and reminders resulting in different font color to
distinguish the main announcement and deadline in the
calendar. Figure 21. Teacher and Student Account Setting Page

Figure 20 and 21 shows the Profile and Account Setting

Page of the Teacher and Student Account when they click
the icon at the left corner wherein they can edit their
information and username account and password.

Figure 18. Teacher and Student Activity Page

Figure 22. Teacher and Student Feedback Page

Figure 22 display the Feedback page when you click the
side navigation at the left corner. In this page they can
tell their experience in using the system.

D. Testing

The researchers will employ quality assurance and

debugging, which include extensive testing of the
system's features and functionality to find and address
any defects or issues identified, to make sure that this
system will satisfy the necessary requirements of
functioning and usability. The researchers will also test
the functional suitability, reliability, usability,
compatibility and portability to the actual user in order to
gather feedbacks.

H. Ethical Basis

The researchers will consider the ethical action needed

providing informed consent for data uses, fairness and
implementing strong security measures to protect user
privacy, ensuring equal access to the system’s benefits
for all. The researchers will promise to protect personal
data in agreement with Republic Act. 10173 known as
the Philippine Data Privacy Act of 2012 which protects
the privacy and confidentiality of participants.

REFERENCES
[1] Toral, J. (2023, December 23). From Vision to
Reality: The Philippines’ Roadmap for AI and Metaverse
adoption. https://www.linkedin.com/pulse/from-vision-
reality-philippines-roadmap-ai-metaverse-adoption-toral-
vbwvc

[2] Chace, C. (2023, September 12). The impact of

artificial intelligence on education. Forbes.
https://www.forbes.com/sites/calumchace/2020/10/29/the
-impact-of-artificial-intelligence-on-education/?
sh=1a038a0c50df

[3] Radkevych, O. (2019). PROJECT MANAGEMENT

SOFTWARE IN THE FIELD OF PROFESSIONAL
(VOCATIONAL) EDUCATION. Naukovij Vìsnik
Ìnstitutu Profesìjno-tehnìčnoï Osvìti NAPN Ukraïni.
Profesìjna Pedagogìka, 2(19), 124–132.
https://doi.org/10.32835/2223-5752.2019.19.124-132