Date :

Time :
Venue :
Type of Meeting : Management Review meeting

Present:
-

Minutes of the Meeting:

1. Review of Previous Minutes

The previous meeting minutes was reviewed and approved.

2. OHS Performance Review for the Period

A. Training:

3. Review of IMS Objectives and Targets for 2020

Note: To be provided separately by

4. Results of Internal Audits and evaluation of compliance

No NCR’s found

5. Process Performance and Product/Service conformity

 Discussed about new project specifications and requirements.
 General Manager to ensure compliance and conformity with project or client’s requirements.
 Any issues or concerns in the project sites shall be communicated by the Site Engineer or Site
Supervisor for immediate action by management.

6. Turn Over
 Instruction given to identify new customers to get new orders to achieve business target.

7. Customer Complaints
 Sr. Engineer to monitor customer complaint frequently and alert the General manger in any
complaint. Currently no complaint received from the clients.

8. On Time Completion Target

 General Manager and Sr. Engineer to monitor performance and target completion dates.
 The delay of project was discussed, the delay was due to client issues, a letter was sent to
Siemens for delay compensation.

9. Status of Incident Investigation, Preventive, Corrective Actions

 There was no reported incident or accident during the year 2020
10. Changes that could affect the Integrated Management System including Legal and Other
Requirements
 Relevant IMS system documents shall be updated accordingly.
 Other requirements from new projects are kept in the list of documents from external sources.
 Legal requirement checked and found all fulfil.

11. Results of Participation and Consultation

 Project site meetings with client are being conducted regularly.
 Operations meeting are being held to plan the project activities and support any issues.

12. Customer Feedback both positive and negative

 Customer feedback forms were reviewed and found satisfactory.
 Project visits and meeting has been conducted by Site Engineer and General Manager to assist
clients and verbally receive feedback.

13. The Performance of External Providers

 General Manager to ensure the evaluation of all new suppliers.

 All new regular suppliers were evaluated.

14. Recommendation for Improvements

 Site safety and Housekeeping to be maintained.

15. Adequacy of Resources

 Additional two manpower is required, currently contracting increased.

 One oil machine and two vacuum plant were procured.

16. The effectiveness of actions taken to address risks and opportunities.

 External and internal factors were discussed for their risks and opportunities, the two main
factors are competition and resources.

17. Others
 IMS Policy was reviewed and there is no need for changes.
 Any change or revision of IMS documents shall also update the IMS Documents Master List.
 All new forms shall be registered and added into the IMS Documents Master List.

Minutes approved and signed by: