THV Management Services Sdn Bhd

Registration Number 201301015691 (1045524-U)

Thursday, 17 April 2025

YB Datuk Hajah Aiman Athirah Sabu

Pusat Khidmat Rakyat Ahli Parlimen
P.113 Sepang
No.32, Jalan Desa Sri Qaseh Permai
Taman Desa Sri Qaseh,
Salak Tinggi
43900 Sepang

Mobile : +011-23065051
Email : pusatkhidmatsepang113@[Link]

Dear YB Datuk Hajah Aiman Athirah Sabu,

Subject: QUOTATION FOR DINNER ON 23 APRIL 2025

We would like to take this opportunity to thank you for your interest shown in the Mövenpick Hotel &
Convention Centre KLIA. Our team will use its best endeavors to carry out your requirements according
to your expectations.

Enclosed please find the contract and payment conditions for your review. Should you agree with the
above, please acknowledge receipt via email to [Link]@[Link]
by 18th April 2025.

Our Mövenpick Team is looking forward to welcoming you and your guests in our hotel.

Should you have any further questions, please do not hesitate to contact us anytime via mobile phone:
+6010- 220 0762

With best regards,

Rohana Muhammad
Sales Manager

1
Corporate Office : Jalan SS 6/1, Kelana Jaya, 47301 Petaling Jaya, Selangor | Phone +603 – 7873 6297
Business Operation : Mövenpick Hotel & Convention Centre KLIA | Kompleks TH Sepang | Jalan Masjid KLIA 64000 Sepang |
Selangor Darul Ehsan | Malaysia | Phone +603 – 88661 8661
 THV Management Services Sdn Bhd
Registration Number 201301015691 (1045524-U)

Our Hotel
Our new 5-star hotel opened in July 2018 providing excellence in service and hospitality across a variety
of luxurious and spacious accommodations as well as four restaurants and lounges. Extensive sport
and wellness facilities are available together with a state-of-the-art convention center offering amenities
for business as well as leisure stays.

Location
The Mövenpick Hotel & Convention Centre KLIA is located in the vicinity of Kuala Lumpur’s International
Airport (KLIA) and the Sepang International Circuit Sdn. Bhd. Both locations can easily be reached in
less than 10 minutes by car or shuttle van. Downtown Kuala Lumpur can be reached in 50 minutes by
car or shuttle van as well while private transfer arrangements can be organized by the hotel on request.

Agreement
Between:

Mövenpick Hotel & Convention KLIA Contact : Rohana Muhammad

Phone : +6010 - 220 0762
And Email : [Link]@[Link]

Pusat Khidmat Rakyat Ahli Parlimen Contact : YB Datuk Hajah Aiman Athirah Sabu
P.113 Sepang Mobile : +011-23065051
No.32,Jalan Desa Sri Qaseh Permai Email : pusatkhidmatsepang113@[Link]
Taman Desa Sri Qaseh,
Salak Tinggi,43900 Sepang Selangor

EVENT DETAILS
Rate No of Seating Venue
Date Package Type
Pax Arrangement

Buffet Dinner RM55+ per person

377 Round Table Mentari 2
(RM59.40nett)

23 April 2025
RM40+ per person
Pack Food (RM43.20nett) 377 - -

• Function space & room accommodation will be subject to availability upon booking. Hotel served the rights to change the
venue without prior notice
• Cutoff date: 18th April 2025

Event Package is inclusive of :

❖ Usage of event space (8.00 pm – 10.00 pm)
❖ Set-up at 2pm onwards
❖ Normal round table seating
❖ Table cloth with overlay
❖ Chair covers with ribbon
❖ Raised stage with rostrum & mic
❖ 1 x LCD Projector & Screen
❖ Registration table
❖ Complimentary WiFi
2
Corporate Office : Jalan SS 6/1, Kelana Jaya, 47301 Petaling Jaya, Selangor | Phone +603 – 7873 6297
Business Operation : Mövenpick Hotel & Convention Centre KLIA | Kompleks TH Sepang | Jalan Masjid KLIA 64000 Sepang |
Selangor Darul Ehsan | Malaysia | Phone +603 – 88661 8661
 THV Management Services Sdn Bhd
Registration Number 201301015691 (1045524-U)

E-Backdrop
❖ Pursuing to our objective towards ‘Eco-Friendly’, we are encouraging to have the backdrop
featured on the white screen by your own arrangements

Pre-Set-Up:
❖ Pre-Set-Up will be subject to availability of the function room. Should the event require external
decorations, rehearsal or early arrangements, subject to rental charges applied.

Car Park
- Event and Dine in – Flat rate at RM8.00 (validation at Front Office)
- In house guests > Complimentary

Additional Charges (If Any)

Bill Item Price per unit per day
1 Morning Refreshment RM45.00+
2 AM / PM Coffee Break RM45.00+
3 Lunch RM85.00+
4 Dinner RM110.00+
5 Flip chart RM150.00+
6 Portable LCD Projector
7 White Screen RM1,500.00+
8 Microphone RM150.00+
9 White Board RM100.00+
10 Extension Cord RM50.00+

Terms & Condition:

❖ Price quoted in Ringgit Malaysia (MYR) and exclusive of 8% taxes
❖ Price quoted based on per person package rate
❖ Package rate are entitled with minimum of 20 Pax and above
❖ Subject to availability and advanced booking is required
❖ Not applicable to any other offers and promotion

Rooming List:
❖ The hotel should receive the participants rooming list at least 20 days prior to the arrival of the
group.
❖ On receipt of the rooming list, rooms not utilized will be returned to the general availability and
cancellation policies will apply.
❖ The rooming list must state guest names and room category required according to this
agreement.
❖ All changes and cancellations can be made verbally and then confirmed in writing.
❖ All no shows will be charged for the entire stay.

Check in and check out time

❖ The hotel check-in time is from 15:00 hrs.
▪ Early check-in is subject to availability upon arrival / check in at the hotel.
▪ Guaranteed check-in time earlier than 15:00 hrs must be booked from the previous day
❖ The hotel check-out time is 12:00 noon.
▪ Late check-out is always subject to room availability on the date of check-out date.
▪ Check-out until 18:00 hrs shall be subject to an additional 50% of total room rate.
▪ Check out after 18:00 hrs shall be subject to an additional (1) one-night room rate.
3
Corporate Office : Jalan SS 6/1, Kelana Jaya, 47301 Petaling Jaya, Selangor | Phone +603 – 7873 6297
Business Operation : Mövenpick Hotel & Convention Centre KLIA | Kompleks TH Sepang | Jalan Masjid KLIA 64000 Sepang |
Selangor Darul Ehsan | Malaysia | Phone +603 – 88661 8661
 THV Management Services Sdn Bhd
Registration Number 201301015691 (1045524-U)

Group check-in procedures

❖ I.C no. is required upon check-in
❖ The credit card details are required to guarantee the booking by the Customer (Organizer).

Group Concession
❖ Complimentary 2 bottles of water in room daily
❖ Fitness Centre access
❖ Complimentary broadband internet in the guest rooms and all public areas

Cut-Off Date
All guest accommodations outlined in the Daily Room Block that are not reserved three weeks prior to
the arrival date will be cancelled and may be resold by the Hotel.
Any guest accommodations desired by the group after the cut-off date will be on a room type availability
at the Best Available Rate.

Payment Details and Legal Information

Should the billing address differ from the details in the covering letter (page1), kindly provide us with
the correct billing address in writing along with this signed agreement.

Attendees
The Meeting & Events Department of the Mövenpick Hotel & Convention Centre KLIA has to be notified
of any alteration to the anticipated number of rooms/persons at least 2 working days prior to the arrival
date.

The client agrees to pay charges for the following whichever shall be greater:
❖ The minimum guarantee as stipulated in the signed contract.
❖ The exact number of rooms/persons notified in accordance with above
❖ The actual and counted number of rooms/persons.

Deposit/Payments:
❖ We would require a 50% deposit payment upon confirmation and balance payment at least 7
working days prior to the event.

Full Cancellation
❖ 50% Cancellations fee will apply if cancelled on or between 89 to 30 days before the arrival of
the group.
❖ 70% Cancellation fee will apply if cancelled on or between 29 to 14 days before the arrival of
the group.
❖ 100% Cancellation fee will apply if cancelled within 14 days prior to the group.

Charges and Payment Details

Please specify below which services are paid by your company and consequently shall appear on the
company’s invoice. Please name all persons who are allowed to sign receipts. Thank you.

Persons who are allowed to sign receipts He/she is allowed to charge more than arranged
services on the total amount
 Yes  No
_______________________________
 Yes  No
_______________________________

4
Corporate Office : Jalan SS 6/1, Kelana Jaya, 47301 Petaling Jaya, Selangor | Phone +603 – 7873 6297
Business Operation : Mövenpick Hotel & Convention Centre KLIA | Kompleks TH Sepang | Jalan Masjid KLIA 64000 Sepang |
Selangor Darul Ehsan | Malaysia | Phone +603 – 88661 8661
 THV Management Services Sdn Bhd
Registration Number 201301015691 (1045524-U)

 Yes  No
_______________________________
 Yes  No
_______________________________

Charges which will be paid by the company:

 Accommodation/breakfast  Drinks at meal (free of alcohol)
 Extras for the hotel room 
(telephone, Drinks at the hotel restaurants
minibar)
 Parking  Dinner / Lunch
 Internet in the conference room  Additional meals
 Room rental 
 Daily delegate rate 
 Conference equipment 
 Guarantee the payment of not paid hotel room extras of the participants

Force Majeure
The performance of this Agreement shall be excused to the extent that such failure or delay in
performance is caused by any events, circumstance or causes beyond the reasonable control of the
parties, including but not limited to, any act of God, flood, earthquake or other natural disasters,
epidemic or pandemic, fire, explosions, hostilities, acts of terrorism, insurrection, or war (declared or
undeclared), riots, civil disturbance, strike or work stoppage, any law or any action taken by a
government or public authority (including the revocation of a material license or permit) and any non-
performance or delay by suppliers or subcontractors. Provided, that the party declaring force majeure
gives prompt written notice to the other party of commencement and nature of the force majeure
condition, this Agreement may be terminated upon notice by either party.

General Terms and Conditions

CONDUCT OF EVENTS:
❖ The client will conduct the event in an orderly manner without causing nuisance and in full
compliance with the directives and requirements of the Mövenpick Hotel & Convention Centre
KLIA.
❖ The client is bound to obey the Laws and regulations of Malaysia and the government of
Malaysia and shall ensure his guests observe the same Laws and regulations.
❖ Without Mövenpick Hotel & Convention Centre KLIA prior written consent, the client is not
allowed to erect any exhibitions, stands or displays within the hotel’s premises.

❖ Mövenpick Hotel & Convention Centre KLIA recognized no oral representation or arrangements
and the conditions of this contract can only be modified in writing when needed.

LIABILITY:
❖ The Customer will pay the Hotel for every incidence of loss or damage which occurs in any part
of the Hotel complex or of any property or equipment belonging to the hotel arising as a result
of the event of activities n the premises of the Hotel by the customers or related persons. This
includes the leather and not limited to meeting folders, organizer’s stationary kits, flipcharts,
projectors, projection screens, hotel furniture and furnishings, etc.

5
Corporate Office : Jalan SS 6/1, Kelana Jaya, 47301 Petaling Jaya, Selangor | Phone +603 – 7873 6297
Business Operation : Mövenpick Hotel & Convention Centre KLIA | Kompleks TH Sepang | Jalan Masjid KLIA 64000 Sepang |
Selangor Darul Ehsan | Malaysia | Phone +603 – 88661 8661
 THV Management Services Sdn Bhd
Registration Number 201301015691 (1045524-U)

❖ The Hotel does not take responsibility for any loss or damage to the property of the Customer,
or related persons, which has occurred on the premises of the Hotel. In case of loss or damage
to property, the Hotel Management must be notified as soon as this fact is discovered.

MISCELLANEOUS:
❖ Decoration supplied by the Hotel must remain the exclusive property of the Hotel and must not
be removed. The use of trademarks logos in the Hotel is only permitted if the Hotel Management
has given authorization for this.
❖ The above-mentioned must end within the time stipulated. If the event continues beyond this
limit, the Customer will be charged a fee for the hire of the room according to the Hotel’s valid
price hire list.
❖ If the number of participants increase or decrease in relation to the original reservation, the
Hotel reserves the right to transfer the event to a room which size accommodates the revised
number of guests.
❖ The client has to notify Mövenpick Hotel & Convention Centre KLIA of any change in the
number of participants.

Comments
All guests are to settle their own incidentals on departure, therefore policy states we will take a credit
card guarantee on arrival. However, if you wish to avoid this, you may guarantee on behalf of your
guests that they pay on departure and you will only be billed if they leave without paying.

The general terms and conditions for the events are considered part of this contract.

Represented by: ROHANA MUHAMMAD Verified by: Nazlina Mohd Isa

Director of Sales & Marketing

…………………………………………………....
…………………………………………………..
Sales Manager
Signature
Mövenpick Hotel and Convention Centre KLIA
26th November 2024
Selangor, Malaysia

Accepted by:

………………………… (please sign)

6
Corporate Office : Jalan SS 6/1, Kelana Jaya, 47301 Petaling Jaya, Selangor | Phone +603 – 7873 6297
Business Operation : Mövenpick Hotel & Convention Centre KLIA | Kompleks TH Sepang | Jalan Masjid KLIA 64000 Sepang |
Selangor Darul Ehsan | Malaysia | Phone +603 – 88661 8661
 THV Management Services Sdn Bhd
Registration Number 201301015691 (1045524-U)

MENU

Nasi Tomato
Ayam Masak Merah
Dhalca
Acar
Cut Fruits

Cordial Drink

7
Corporate Office : Jalan SS 6/1, Kelana Jaya, 47301 Petaling Jaya, Selangor | Phone +603 – 7873 6297
Business Operation : Mövenpick Hotel & Convention Centre KLIA | Kompleks TH Sepang | Jalan Masjid KLIA 64000 Sepang |
Selangor Darul Ehsan | Malaysia | Phone +603 – 88661 8661