LOS ANGELES UNIFIED SCHOOL DISTRICT

Office of Staff Relations TO: FROM: Principals and Administrators Leticia Figueroa, Field Director

INTER-OFFICE CORRESPONDENCE

Confidential

DATE:

June, 2012

SUBJECT: JUNE 2012 UPDATES AND REMINDERS

IMPORTANT DATES June 29, 2012- Last day to submit on line performance evaluations

CERTIFICATED INFORMATION: 1. BELOW STANDARD EVALUATION REPORTS AND ATTACHMENTS An employee who receives a Below Standard Evaluation may attach a written response to each copy of the form within ten working days from the date the BSS is issued. It is not necessary for you to respond to his/her written response, but please call your Staff Relations Field Director or Labor Relations Representative if you have questions. Please send a copy of the employees evaluation, the attachments, and a copy of the employees response, if there is one, to Ira Berman, Director, Employee Relations, 14th Floor, Beaudry Offices or to ira.berman@lausd.net 2. BELOW STANDARD PERFORMANCE EVALUATIONS FOR TEACHERS In order to ensure that all permanent teachers receiving a Below Standard Stull Evaluation are assigned a Consulting Teacher (CT) as part of next years Peer Assistance and Review (PAR) program and to determine the overall number of teachers receiving a Below Standard Evaluation this school year, please send the following information to your Field Director, Office of Staff Relations via fax at (213) 241-8405. School Name: _____________________ # of Below Final Evaluations ________ Name of Teacher Employee Number Grade/Level/Dept. Track

_____________________________________________________________________________________ ___________________________________________________________________________________ ____________________________________________________________________________________ (Please attach an additional sheet if necessary). 3. ON-LINE PERFORMANCE EVALUATION SYSTEM 1

As you know, Stull evaluations were issued during the month of May to certificated bargaining unit members following established contractual guidelines. This is to inform you that it is anticipated that the online Performance Evaluation System will be down after June 29, 2012 to make changes, updates and archive 2011-2012 data. Principals should have received an e-mail from Employee Relations/ITD with current data of the number of Stulls required and the number of Stulls electronically submitted. Principals must submit on-line evaluations for 2011-2012 by June 29, 2012. No on-line evaluations for 2011-2012 will be accepted after June 29, 2012. 4. RETURN RIGHTS Deans, Coordinators and Coaches from your school who were not reelected or confirmed for the coming year have return rights to your school and can displace using seniority on the matrix. If they came from another school they may return there if there is an opening. ARTICLE XI, SECTION 12.0, b, 5. CHANGE OF TEACHING ASSIGNMENT AFTER THE INITIAL TENTATIVE ASSIGNMENT Teachers shall be notified as soon as feasible of a change in tentative assignment. If a teacher is notified within 5 calendar days prior to the assignment (first student instructional day) that there will be a change of assignment, upon request, the teacher shall receive the equivalent of two days of preparation time. The change of assignment must affect the majority of courses taught in a secondary assignment and must require a preparation for a course not in the previous assignment. If the change of assignment does not affect the majority of courses taught but requires a new preparation, the teacher may request the equivalent of up to one day of preparation time. ARTICLE IX-A, SECTION 2.0, a 6. END OF YEAR PROCEDURES It is always a good practice to notify staff in writing of the procedures and deadlines for turning in roll books/registers, assessments, keys, and other items. For secondary schools, many administrators schedule a date prior to the last day to review roll books for completeness and correctness. 7. 2011-2012 TEACHER EVALUATION REPORTS Determine immediately the status of current teachers for the upcoming school year; begin the process in July 2012 (or August 2012 for single track) by listing all teachers by status and adding new hires with their status as they join your staff. To confirm the current status of a teacher, contact your Personnel Specialist, at (213) 241-6328. All non-permanent teachers are to be evaluated annually. Permanent teachers must be evaluated in accordance to the Article X, 3.0 (a-c) of the LAUSD/UTLA Agreement. Such article states that permanent teachers shall be evaluated at least every other year.

CLASSIFIED INFORMATION: 1. REDUCTION IN FORCE OF TEACHER ASSISTANTS (NOT CLASSIFED POSITIONS) If you needed to close any Teacher Assistant position(s), you should have already followed the site-based procedure for doing so, as a 10-day notice to reduced employees is needed. (A summary of the Unit F procedure was included in both the April and May OSR Update.) Be sure that a copy of the Reduction-in-Force memo was sent to your assignment technician in ETSB (so that the position will be closed), and also to your Fiscal Specialist. 2. CLOSING OF CLASSIFIED POSITIONS (Office Staff, Instructional Aides, Campus Aides, et al.) If during Budget development, you closed any Classified positions (such as Education Aide, Campus Aide, or a Clerical position), remember that the employees official notice comes from the Personnel Commission. You may have advised an affected employee informally that his/her position is being cut, but you must not give an effective date (such as the end of this school year). A letter to the employee from the PC will give the employee a 45day notice and an effective date of either his/her layoff or new assignment, as applicable. We have been advised the letters are expected to be sent on July 1 with an effective date of mid-August. You should be a copy recipient of any letter sent to one of your employees. 3. SCHOOL SUPERVISION AIDES AND COMMUNITY REPRESENTATIVES (CLASS CODE BEGINS 008) Employees in these Unit G classes are still temporary and at-will. You may continue to close the position and release the employee from service at your discretion. If the employee requests the reason for it, within 72 hours of the release, you must provide a reason. The reason need not be in writing, just oral. Please call with questions. If you have any questions about these items, or other contract or discipline issues, please call Leticia Figueroa, Staff Relations Field Director, at the direct line regarding UTLA, or a Staff Relations Labor Relations Representative, at (213) 241-6056 for Units B, D, F, G, and S (clerical staff, paraprofessionals, and campus supervision employees).