TPT2201/TPR3311

Industrial Training
Second Briefing
27 February 2015
(11.00 am to 12.00 noon)
CLC Lecture Theater I (CNMX1001)
Faculty of Computing and Informatics
Multimedia University

TPT2201/TPR3311
Industrial Training
Recap on First Briefing
conducted on
07 November 2014
(11.00 am to 12.00 noon)

Duration and Prerequisites

Credit hours:
6 (not counted in CGPA)
Duration for next cycle:
1 March 2015 - 31 May 2015 (3 months)
Prerequisites:
Minimum 60 credit hours
In doing calculation
Include Maths, Science, Major, Core , Specialization
Core/Elective, Elective subjects only.
Include credit transfer subjects in the above category
Include the current trimester subjects
Exclude Arts and Humanities subjects.

Prerequisites Not counted

COMPLETED 60 Credit Hours

EXCLUDING UNIVERSITY SUBJECTS / ARTS & HUMANITIES

SUBJECTS

(Example)
Cotemporary Management
& Entrepreneurship
Islamic Studies
Moral Studies
Bahasa Kebangsaan or Foreign
language for beginners
Workplace communication
Malaysian Studies
Co-curriculum
4

Objectives
To expose students to the real working environment
and to get familiarity with the organization structure,
business operations and administrative functions.
To have hands-on experience in their related fields so
that they can relate and reinforce what has been taught
in the university.
To expose students to new technologies and knowledge
in the market and to enhance the soft skills.
To foster cooperation and to develop synergetic
collaboration between industry and the university in
promoting a knowledgeable society.
To produce graduates who are competent and thus
increasing the employability level of graduates.

Learning Outcomes

LO1: Analyze the requirements to address problems in

relevant domains faced by organizations
LO2: Apply theoretical and academic knowledge learned in
the university to the internship and compare expectations on
workplace dynamics, skill set adequacy, and work culture
before and after undergoing industrial training.
LO3: Extend essential soft skills (communication skills,
entrepreneurial skills, documentation skills, moral and
ethical values) in work and career related activities
LO4:
Develop
competencies,
experience
and
competitiveness in the respective areas of specialization that
can be used to select a suitable job without delay after
graduation

Training Scope

During the training period, students have to be given the tasks that is
more focused on his/her field of specialization.

The scope of work should provide opportunities for students to apply

the knowledge and skills learned in the university and gain exposure of
work practices in their respective fields.

For example, training may involve some of the following activities:

feasibility study, requirement and functional analysis, system analysis
and design, development, testing and implementation, evaluation,
maintenance and installation, data collection and processing,
organization reengineering, opportunities to improve essential soft
skills such as communication, documentation and entrepreneurial skills.

GRADING
Components
Company Supervisor Assessment
Presentation Assessment
(MMU Supervisor and panel member)
Report Assessment
(MMU Supervisor)
Ethics and Professional Conduct
(company and MMU supervisors)
Total

Percentage
Distributions

Minimum
Requirement
for Pass

40
25

20
12.5

25

12.5

10

100

50

Overall Result: PASS/FAIL

(Must pass in each of the component separately)

TPR3311/TPT2201 Industrial Training (FCI)

Process Flow
(Period: March 1, 2015 to May 31, 2015)

Registration
Registration
and
and
agreement
agreement
at
at
Ind.
Training
Ind. Training
Website
Website
(Student)
(Student)

Academic
Academic
Transcript
Transcript and
and
Resume
Resume

(Student
(Student at
at
Ind.
training
Ind. training website)
website)

Weekly
Weekly and
and
Monthly
reports
Monthly reports
(Student
(Student to
to
MMU
MMU supervisor)
supervisor)

Visit
Visit and
and
presentation
presentation

(student,
(student,
Company
Company and
and
MMU
MMU supervisors)
supervisors)

Confirmation
Confirmation
at
at Ind.
Ind. Training
Training
Website/
Website/
Issue
Issue of
of
reference
reference letters
letters

Company
Company offer
offer
letter
and
letter and
relevant
relevant
documents
documents

(Industrial
(Industrial Training
Training
Committee)
Committee)

(Student
(Student to
to
Ind.
Ind. Training
Training
committee)
committee)

Report
Report for
for Training
Training
form/
form/
Company
Company supervisor
supervisor
contact
contact details
details
(Student
(Student to
to
MMU
MMU supervisor)
supervisor)

Final
Final Report
Report and
and
Feedback
forms
Feedback forms
(student,
(student,
Company)
Company)

Approval
Approval of
of
training
to
training to
company
company

(Ind.
(Ind. Training
Training
Committee)
Committee)

MMU
MMU supervisor
supervisor
assignment
assignment
(Ind.
(Ind. Training
Training
Committee)
Committee)

Assessment
Assessment
(company
(company
and
and MMU
MMU
supervisors)
supervisors)

Subject
Subject
Registration
Registration
(Student)
(Student)

Start
Start of
of Training
Training
(company
(company and
and
Student)
Student)

Submission
Submission
of
of results
results to
to
exam
unit
exam unit
(Ind.
(Ind. Training
Training
Committee)
Committee)

Steps in Industrial training process

- before the start of Training

Step 1:
Register at the URL:
http://10.106.52.237/
Fill up all the details required
Read the industrial training agreement and agree.
Step 2:
Upload the academic transcript and list of current trimester
subjects as a single file into the system
Navigation Documents Upload new document Type
withdrawal form
Upload your resume
Navigation Documents Upload new document Type
Curriculum Vitae
Timeline (Steps 1 and 2)
21 November 2014 (Friday)

Steps in Industrial training process

- before the start of Training

Step 3:

Approval of students at the Ind. Training website by Industrial training

committee.

Reference letters will be given to Registration approved students for

applying to different companies.

Status Changed to Registration approved

Check and collect the reference letter from faculty office sign in the sheet provided
after collection.

Normally one week after your registration and submission of academic

transcript and resume.

Step 4:

Apply to different companies with reference letter, cover letter, resume and
copy of transcripts

Company database available in industrial training management system- under

documents.

Be courteous while contacting the companies.

Steps in Industrial training process

- before the start of Training

Step 5:

Once you got the offer letter from the company, upload it in the industrial training
management system

Checklist-upload offer letter-type offer letter

Upload the copy of insurance and letter of undertaking (format will be revealed later)

Inform the company to fill up company details form.

Checklist-complete the online company details form (Google forms link)

Deadline for submission of offer letters with relevant forms and documents:
13 February 2015 (Friday)

Committee will check whether the training given by the company would be relevant to the
curriculum and give approval/disapproval

Check placement confirmed status in the Ind. Training management system.

Step 6:

Once the approval is given by the committee (placement confirmed status), online
registration of the Industrial training subject have to be done by the student for third
trimester

BCS with specialization Register using TPT2201

Other students Register with TPR3311

Cannot take other subjects along with industrial training under any circumstances.

Navigation Documents Upload new document Type Supporting Document 1 and Supporting Document 2

Professional Conduct
Students must not accept offers from more than one
company.
Disciplinary action would be taken if a company informs
the faculty that an offer have been accepted but the
student did not report to the company.
If a student wish to change his placement under
exceptional circumstances,

Approval letter for withdrawal of offer from the old

company to be submitted to the industrial training
committee.
After getting approval from the committee only, the student
can change the placement.

13

Placement in companies outside

Malaysia

The faculty will strictly verify the placement in companies

outside Malaysia
Approval may be given

Worldwide known companies

Submission of strong supporting documents from the company,
corresponding embassy in Malaysia, etc.

Students responsibility is to have frequent contacts with

MMU supervisor and also to facilitate the contact between MMU
and company supervisors
Final report has to be submitted
For companies outside malaysia, presentation can be done

At the faculty (if needed) immediately upon completion of training (normally

within one week).

Evaluation of presentation done by MMU supervisor and appointed moderator

Industrial Training - Contacts

Dr. Kannan Ramakrishnan
Chairman/Ind. Training Committee
Room No: FCI/BR 3003
Phone No: 0383125405
E-mail:
kannan.ramakrishnan@mmu.edu.my

Mr. Tong Hau Lee

Deputy Chairman/Ind. Training
Committee
Room No: FCI/BR 4017
Phone No: 0383125404
E-mail: hltong@mmu.edu.my

Assigned Industrial Training Committee Member (for

submission of offer letter and relevant documents)
Assigned Faculty (MMU) supervisor (for submission of
weekly/monthly and final reports, Industrial training visit)

SCREEN SHOTS OF INDUSTRIAL

TRAINING MANAGEMENT SYSTEM
(Steps involved in the process
- Before the Start of Training)

16

Home Page after Registration

(Status: Registration Pending Approval)

17

Uploading Resume

(Navigation-Documents-Upload Document-Type Curriculum Vitae)

18

Uploading academic transcript and list of

current trimester subjects in a single file

(Navigation-Documents-Upload Document-Type Withdrawal Form)

19

Editing Profile and Changing

Password
(Navigation-Profile-Edit Profile/Change Password)

20

Home Page after Registration Approval

(Status: Registration Approved)

21

Uploading offer letter after finding placement

(Navigation-Documents-Upload Document-Type Offer Letter)

22

Uploading copy of insurance letter after

finding placement
(Navigation-Documents-Upload Document-Type Supporting
Document1)

23

Uploading Letter of Undertaking after finding placement

(Note: Format uploaded under Internship documents)

(Navigation-Documents-Upload Document-Type Supporting Document2)

24

Company to fill up company details form

(Google forms link)

25

Industrial training company details form

(first page)

26

Home Page after Placement approval

(Status: Placement Confirmed)

Once the placement is confirmed, online registration of industrial

training subject have to be done by the student for third trimester.
Note: Steps involved in the process during the industrial training will be
informed during briefing II.
27

TPT2201/TPR3311
Industrial Training
Second Briefing
27 February 2015
(11.00 am to 12.00 noon)
CLC Lecture Theater I (CNMX1001)
Faculty of Computing and Informatics
Multimedia University

Steps in Industrial training process

- Approval and Registration process

Placement is confirmed for the students who have

already submitted all documents

Offer letter, insurance copy and letter of undertaking

If company didnt fill up company details form, you can ask

them to fill up before 13th March 2015 by providing the
google forms link

https://
docs.google.com/forms/d/16JQ07zSVJVbrC79XhgVJXdbxZ3c5QC
3-7bztoHrual4/viewform

29

Steps in Industrial training process

- Approval and Registration process

If your status is still registration approved, it may be

due to non-submission of all required documents.
Upload all missing documents as early as possible

Complete all the submissions latest by 13th March,2015 (Friday)

Perform online registration of Industrial training subject

(TPR3311/TPT2201) upon getting placement confirmed
status.

If there are problems in registration through CAMSYS, contact faculty office

or submit the manual registration form with signature from me/Mr. HLTong.
Manual registration form should accompany the screenshot of online
registration problem.
Financially barred students cannot register.

30

Steps in Industrial training process

- Assignment of Faculty supervisors

Faculty supervisors for the approved students will be

assigned by 6th March 2015 (Friday).

List will be uploaded in bulletin board

Students have to submit the report for training form,
weekly logs, monthly logs, final report to your
supervisor

Report for training form, weekly logs, monthly logs - can be sent
through email

scan with company supervisor signature before sending

Final Report with weekly logs and monthly reports in the appendix
has to be uploaded into industrial training management system
Every report in Soft Copy.

Main communication is through faculty supervisor during the training

Problem encountered and clarifications Contact me or Mr. HL Tong.

31

Steps in Industrial training process

- during the training

(deadlines for submission of different documents)

S.No.

Documents to be submitted to
faculty supervisor

Deadline

Report for training form

13th March 2015

(Friday)

Weekly logs (Total 12 nos.)

(On Friday every week)

6th, 13th, 20th , and 27th March,

3rd , 10th, 17th, and 24th April,
1st , 8th , 15th, and 22nd May

Monthly logs (Total 3 nos.)

(consolidation of every 4 week
logs)

27th March, 24th April, 22nd May

Final Report and

Evaluation/Feedback forms

Within a week after the training

(5th June 2015)

Note:
Students who have started the training earlier have to submit all the weekly
logs prepared until that time to the supervisor on 6 th March. Follow the
schedule after that.

32

Steps in Industrial training process

- during the training (Documentation)

1. Weekly logs documentation tasks assigned and

completed on daily basis, reflections along with remarks
and signature from company supervisor
2. Monthly logs documentation summary of the tasks
assigned and completed during the month, reflections,
along with remarks and signature from company
supervisor
3. Final Report
Formats of above documents will be uploaded in industrial
training management system and MMLS (once it is ready
for next trimester)
33

Steps in Industrial training process

- during the training (Evaluation)

Refer the evaluation forms (company supervisor

evaluation form, MMU supervisor evaluation form, overall
evaluation form) available at Industrial Training

Management System (under Internship documents) and MMLS

(once it is ready for uploading)
Evaluation based on

Company supervisor evaluation (40%)

Presentation Assessment (25%)

Report Assessment (25%)

Faculty supervisor and panel member (company supervisor/appointed faculty member as

moderator)
Faculty supervisor

Ethics and Professional Conduct (10%)

Company and faculty supervisors

34

Steps in Industrial training process

- during the training (Evaluation)

Company supervisor evaluation

Planning and organization

Communication skills
Understanding of tasks/projects
Technical skills
Learning skills
Analysis and problem solving,
Motivation, responsiveness and flexibility
Innovation and entrepreneurship

Presentation Assessment

Communication skills
knowledge about company
Understanding of tasks/projects
Motivation, responsiveness, and flexibility
Task duration and schedule

35

Steps in Industrial training process

- during the training (Evaluation)

Report Assessment

Planning and organization

Description of tasks/projects
Application or learning of skills
Analysis and problem solving

Ethics and Professional Conduct

Professionalism
Attendance and punctuality
Discipline and ethical behavior

36

Steps in Industrial training process

- during the training

Presentation (Companies inside Malaysia)

Presentation can be done at one of the following ways

At the company during Faculty supervisor visit
Evaluation of presentation will be done by Faculty
Supervisor and Company Supervisor
Responsibility of the student to arrange for the visit and to
perform coordination between the supervisors.

At the faculty immediately upon completion of

training (normally within the first week after the
completion)
Evaluation of presentation will be done by Faculty
Supervisor and appointed faculty member.

If the presentation has to be done at faculty, inform us before two weeks of

completion of training for further arrangement

Final report and evaluation/feedback forms from the

company have to be submitted within one week of end
37
of training (5th June,2015).

Steps in Industrial training process

- during the training

Presentation (Companies outside Malaysia)

Presentation can be done at one of the following ways

Through video conferencing

If the student is not having any other subject left out for graduation except
industrial training
Presentation to be conducted at company premises.
Presence of company and faculty supervisor essential during presentation
Approval from dean is required
Evaluation of presentation done by faculty and company supervisors.

At the faculty immediately upon completion of training

(normally within the first week after the completion)
Evaluation of presentation will be done by Faculty Supervisor
and appointed faculty member.

If the presentation has to be done at faculty, inform us before two weeks of

completion of training for further arrangement

Final report and evaluation/feedback forms from the

company have to be submitted within one week of end of
38
training (5th June,2015).

Professional Conduct
Students must not accept offers from more than one
company.
Disciplinary action would be taken if a company informs
the faculty that an offer have been accepted but the
student did not report to the company.
If a student wish to change his placement under
exceptional circumstances,

Discuss with Industrial Training Committee

Submit the approval letter for withdrawal of offer from the
old company to industrial training committee
After getting approval from the committee only, the student
can change the placement.

39

Industrial Training - Contacts

Dr. Kannan Ramakrishnan
Chairman/Ind. Training Committee
Room No: FCI/BR 3003
Phone No: 0383125405
E-mail:
kannan.ramakrishnan@mmu.edu.my

Mr. Tong Hau Lee

Deputy Chairman/Ind. Training
Committee
Room No: FCI/BR 4017
Phone No: 0383125404
E-mail: hltong@mmu.edu.my

Assigned Faculty (MMU) supervisor

(for submission of report for training form, weekly logs, monthly logs and final
reports, Industrial training visit)