SAP Tutorial for Project Managers

West Zone

Creating Part nos. in SAP

Decide which system you want to work
in.

SAP Production – is a live data and the

work done in this will have direct
impact on the manufacturing and
commercials of the ITW Business

SAP QA Server – is normally used when

you are deploying new processes and
want to test the impact of that process
on ITW Busienss.
User – USER ID is provided by IT
Department to you depending upon what
processes you are authorised to carry
out. Use the same.

Password – IT Department has also given

you a password for 1st log in. You will be
prompted to change the password as per
your convenience. There are rules for
creating a new password. The password
you create will have a validity of 90 days
only. After 90 Days System will ask you
to change the password according to the
rules given here.
Here you have been again given a chance
to review the environment you have
chosen to work. You can work in
Production or QA Server.
After this in Production whatever work
you carry out will have an impact on ITW
Business.
Here you will see your name
This is the Menu for SAP Access.
This is defined as per your request to IT Department and the work you are supposed to
carry out.

CS01 - Creating a new Bill of Material (Can be Assembly for FG or attaching RM to SF or FG

part.
CS02 - Changing the contents of previously created part (RM or deleting/ adding part in
BOM.
CS03 - Viewing the Bill of material of a given Material (Part no.).

Normally these 6 commands you

will need to create/ Change/ View
New Material of Bill of Material in
SAP System.

MM01 – Create new part no. in SAP System

MM02 – Change some of the contents of the part no. in SAP system.
MM03 – View the content of the part material available in SAP system.
CS01 By clicking above command in previous screen you will come to this
screen.

On this screen you will enter the SAP no. provided for the part by
engineering department in appropriate category of the Material Type.

Enter the 10 Digit SAP part no. given by Engineering. This is the one you
will create.
In Material Type Select appropriate condition of the part, ITW Finished
Product, ITW Bought In Parts or ITW Semi Finished Product from the
drop down list.

Always make sure that you are picking from the list with Prefix “ITW” in
front of the material type. If wrong, it will not be created in ITW SAP
system; and this mistake is not recoverable. This can not be corrected.

Always keep the Bill of Material with SAP nos. issued by Engineering
Department handy with you. Both Print as well as Soft. Double check
your part no. before input and before proceeding for the next screen.
Incorrect no. input will make that assigned no. invalid and will create
problems for engineering department to issue another no. for the same
part again as Engineering Department uses an automated program
which allots “unique no.” to each of the product line.
 After you enter Material and Material Type in Previous Screen you will come to
screen which will look like this.

In this screen you will be asked to put the “plant”.

This is related to the plant which will be manufacturing the part.
1000 – Components Pune
2000 – Fastenrs Pune

Next is Storage Location of the Part

1020 – ITW Bought In Parts – Purchase Parts
1030 – ITW Semifinished Product – WIP or Child Parts which will be manufactured.
1040 – ITW Finished Product – Products which will be supplied to customer.

Valuation Type will be shown for ITW BIP.

Sales Organisation – Warehouse No.–

1000 – Components Pune T10 – Components Pune
2000 – Fasteners Pune T20 – Fasteners Pune

Distribution Channel - Storage Type -

Because all our parts are domestically sold it is In case of ITW Finished Product it will be “FNG”
always classified at 10. Even if it is deemed For others keep it blank.
export and we will be delivering to customer in If the new Raw Material is getting added,
India this value will be 10. Purchase Department will add.
Basic Data 1 Screen

In the next screen you will see the Material no. you have
input in the first screen.

Now clearly write the name of the part as per given in BOM
by engineering department with SAP no generated.

Please Input the base unit of Measure – Most of the cases it

would be EA.

Now choose the Material Group from the dropdown list

identifying it as a either FG, WIP or BIP

ITW finished Product – FG - <relevant product category>

ITW Semifinished product – WIP – <rele. Product category>
ITW Bought In Products – BIP – <relevant product category>

Also on this screen you have to put the Gross weight of the
product. The weight should be Grams.

Also make sure you change default value of this to “G”

Net Weight and Volume is not required.

Basic Data 2 Screen

In the next screen you will see the Material no.and Name you
have input in the previous screen.

Please confirm with your SAP no. and BOM sheet for the
correctness of these.

You do not need to enter any other information on this

screen, but can correct name here if incorrect.
 Nothing much to input on this screen.

Make sure the no. and Name are correct.

You can not change information on this screen.

Go on to next screen by clicking the

symbol shown on the left here.
On this Sales View of “Sales Org.1” sheet.

You can correct the name of the Part here if required.

Also you can correct the “Base unit of Measure”

“Material Group”

Here the most important information you have to put is the

Tax data

Please put 1 in the front of CST, VAT and VAT Surcharge

each.
For accessing “VAT Surcharge” you need to scroll down
using this button.

This is “required” in case of ITW Finished Product.

Also it is safer to put in case of ITW Semifinished Product

and ITW Bought In Parts as sometimes our operation
chooses to do sub assemblies on “outsource” basis. In that
case this helps them.
After “Sales: sale org.1” sheet you can enter
“Sales: sales org 2”

You can also skip this sheet as there is no input

required from your side.

You will go to next page of

“Sales: General/Plant”

Here just see that in

Gen.Item cat. Grp

And

Item Catagoty group

Is mentioned.
On this “Sales: Genera./Plant” sheet

You will be able to Modify Base Unit of

Measure, Gross Weight, Net Weight.

You also have to input Availability check as 01

Daily requirement

Also put the ” tick” in Batch management.

On this screen there are 3 more very important

inputs are required as

Trans. Grp “0001”

Loading Grp “0001”

And Profit Center as either

1000 – For Components Business
2000 – For Fasteners Business
“Foreign trade export” view

This will not be applicable for us in 99% of the

cases and can be skipped.

If you have won a specific business related only

to Export directly without involving any party in
India for the purpose, it will need to be filled
with the discussion of Finance, Taxation and
Purchase.

If you are awarded such business, please discuss

with SAP Expert provided by our organisation.

You can skip this view by just entering.

“Sales text” View

This is another sheet where the input is not

required.

The “cursor” will be in this area.

You can not skip this view by entering.

You need to press the tab “Purchasing” Tab

by clicking the mouse left button.

You will be taken to next view of “

Purchasing”.
The information on “Purchsing” view is related
to Purchase and Strategic Sourcing.

When creating purchase order, that

department will input the relevant information
in this view.

By Entering, you will skip this view and go to “

“Foreign trade import” view.
Again “Foreign trade import” view is related
to “Imported purchase Parts” required by you
for some of the assemblies or trade parts
which your customer carries over from
another vehicle manufacturing plant, supplied
by either ITW or any other supplier.

Purchasing or Strategic sourcing department

will input this information.

You can skip to “Purchase order text” view by

entering.
Like “Purchasing” view, on this sheet also
there are inputs required by Purchasing or
Strategic Sourcing Department.

You can not skip this view by “entering”.

You will need to press “MRP1” Tab by clicking

mouse left Button.
This is another important “MRP 1” view.

In this we have to input

MRP Type – PD

MRP Controller – 100

Lot size – EX

After entering these inputs you can skip to

“MRP 2” view by entering.
This is another important “MRP 2” view.

In this we have to input

SchedMargin key – 000

In-house production – 7 days or 15 days if

the parts are painted.

After entering these inputs you can skip to

“MRP 3” view by entering.
This is “MRP 3” view.

You can skip this view by entering as there

are no important input on this view from
your side.
This is “MRP 4” view.

You can skip this view by entering as there

are no important input on this view from
your side.

But it is preferred to “Tick” Repetitive mfg in

case of ITW Finished Product and ITW
Semifinished Product.

And input

REM profile – 0001

This is “Forecasting” view.

You can input

Forecast model –” J” as Automatic Model
Selection or “D” as Constant Model.

There preferred is “J” Automatic Model

Selection.

You can skip to “Work Scheduling” view after

input of “Forecast model”.
This is “Work scheduling” view.

You can “Tick” the Insp.stock.

This will help you further in “Quality

management” view.
This is “Plant data / Stor. 1” view.

You can skip this view by entering as there

is no important input on this Tab.

This will take you further in “Plant data /

Stor. 2” View.
This is “Plant data / Stor. 2” view.

You can skip this view by entering as

there is no important input on this Tab.

This will take you further in

“Warehouse Mgmt 1” View.
This is “Warehouse Mgmt 1” view.

You can skip this view by entering as there

is no important input on this Tab.

This will take you further in “Warehouse

Mgmt 2” View.
This is “Warehouse Mgmt 2” view.

You can skip this view by entering as there

is no important input on this Tab.

This will take you further in “Quality

management” View.
This is “Quality management” view.

You need to work very carefully on this.

Make sure that the Post to insp. Stock is

“Tick”ed.

Then click

This will take you to a new window of

“Inspection Setup Data” View.

Click
In Inspection Type input Then with Left mouse click button “Click” the Green
01 “Tick” in the right Bottom Corner.
04

Then in the Active Column, “Tick” in front of them.

The screen will look like this.
You will be back “Quality management”
view.

By entering here you will move to

“Accounting 1” View.
This is “Accounting 1” view.

In this screen there are few input’s related to

costing and accounting.

Valuation Class –
2011 – Finished Goods
3011 – Semifinished Goods

In case of Finished and Semifinished Good the

“Price Control” will be “S”

In this condition put “Standard price” as either

1.00 or any other equivalent. But there should be
some value. This field can not be left blank.

In case of Bought In Parts the “Price control” will

be “V”.

In this condition you can put two different values

in “Moving price” and “ Standard price”.

After entering these values you will be taken to

“Accounting 2”, “ Costing 1”, “Costing 2”.
After hitting “ENTER” on “Costing 2”
view, the system will automatically save
the material you have created.

Watch out of the Bottom left of the

corner of the initial screen, you will see a
message “XXXXXXXXXXXXXX material
has been saved successfully”
 Congratulations!!!!
You have successfully
created a Part No. In
SAP.