Dmea October 20

ORIENTATION CUM
WORKSHOP ON THE
IMPLEMENTATION OF
DMEA
OCTOBER 21-23, 2019

Pangasinan National High School
Lingayen, Pangasinan
DEPARTMENT OF EDUCATION
FOCUS OF DISCUSSION
Monitoring, Evaluation and Adjustment (MEA)
is a mechanism that enables the Division Office
to track progress and measure the
effectiveness of the programs and projects
related to school operations , administrative
actions and processes and other activities
involving stakeholders for appropriate provision
of technical assistance across all levels of
governance. It also serves as an avenue for the
Division Office to showcase its best practices
and programs.
FOCUS OF DISCUSSION
Having to lead such technical assistance to its
clients, SDO I Pangasinan initiates to catalyze a
Division version of the RMEA. Since, this reflects
the agency’s optimum advocacy on ‘Happy to
Serve’, the objectives of DMEA include:
implementing a “check and balance” system,
reviewing the Physical and Financial
accomplishments, looking into unaccomplished
outputs, delivering Value-Added Outputs, and
identifying concerns/issues/gaps/problems of all
Functional Divisions
FOCUS OF DISCUSSION
FORM 1: PHYSICAL AND FINANCIAL
ACCOMPLISHMENT
KEYKEY
RESULT AREAS
FORM 2: UNACCOMPLISHED OUTPUTS
RESULT AREAS
FORM 3: VALUE-ADDED OUTPUTS
FORM 4: IMPLEMENTATION OF CIGPS
LESSONS LEARNED
Anchored on the following principles:
Aligned to Participatory/
Integrative in
approach KEYKEY
RegionalRESULT AREAS
M &RESULT
E AREAS
Collaborative
Framework
Appropriate for Immediate

Transparency of
all M & E Levels resolution of
Information
and Tasks issues
DMEA PROCESSES:
KEYKEY
RESULT AREAS
RESULT AREAS
Data Formulating Adjustment
Data Data
Processing Reporting Recommend of Plans &
Gathering Validation ations Strategies
& Analysis
SOURCES OF INFORMATION:
Information from Physical

the field Outputs
KEYKEY
RESULT AREAS
RESULT AREAS
MEA
Information from Physical

within the SDO Outputs
DMEA TOOLS:
• QUANTITATIVE INFORMATION
 Physical Output Matrix

KEY
 Status of Division RESULT
KEY
Programs RESULT AREAS
and ProjectsAREAS
Physical
Accomplishment
 Status of Physical Accomplishments by FDs,
Units/Sections
 Status of Balance for the Quarter
 Value-Added Contributions by FD/Unit/Section
DMEA TOOLS:
• EDUCATION RESOURCE REPORTING
 Report on Fund Utilization for the Quarter

KEY
 Status of Allotment, RESULT
KEY RESULT
Obligation, AREAS
AREAS
Disbursement of Funds
for the Quarter (Quarter & Cumulative)
 Status of Personnel Requirement and Deployment
 Analysis of Physical and Financial Performance
DMEA TOOLS:
• QUALITATIVE INFORMATION (ISSUES)
 Issues and Resolutions by Category

 Consolidation ofKEY KEY
Issues RESULT
RESULT AREAS
AREAS
• QUALITATIVE INFORMATION (LESSONS
LEARNED)
 Facilitating and Hindering Factors and lessons learned
DMEA TOOLS:
• RECOMMENDATIONS FOR PLAN

ADJUSTMENT
KEY RESULT AREAS
KEY RESULT
 Summary of Information AREAS
 Summary of Recommendation
DMEA FORMS:
DMEA FORM 1: PHYSICAL AND FINANCIAL ACCOMPLISHMENTS
KEYKEY
RESULT AREAS
RESULT AREAS
RMEA FORMS:
RMEA FORM 1: PHYSICAL AND FINANCIAL ACCOMPLISHMENTS
KEYKEY
RESULT AREAS
RESULT AREAS
RMEA FORMS:
KEYKEY
RESULT AREAS
RESULT AREAS
RMEA FORMS:
• Each functional division has different KRAs

• Identify the PPA and its output ( reflected in the WFP)
KEYKEY
RESULT AREAS
RESULT AREAS
• Identify those targeted PPAs that were
obtained/accomplished for the quarter
• Presentation of accomplishment of PPAs should be

grouped according to sources of funds (i.e. MOOE,
downloaded funds, continuing, current funds, etc.)
RMEA FORMS:
• Physical target of PPAs

are reflected in the WFP
• Actual Physical KEYKEY
RESULT AREAS
RESULT AREAS
Accomplishments may
equal, less than or
equal the physical target
• If APA is greater than
the PT, % of Physical
Accomplishment is still
equal to 100%
DMEA FORMS:
• Financial targets are
reflected in the WFP
• PPAs that are only

charged against DepEd KEYKEY
RESULT AREAS
RESULT AREAS
Funds
• Accomplished activities
that are not included in
the WFP should not be
included in Form 1
• Activities with no
financial implication
should not be included
in Form 1
DMEA FORMS:
KEYKEY
RESULT AREAS
RESULT AREAS
DMEA FORMS:
DMEA FORM 2: UNACCOMPLISHED OUTPUTS
KEYKEY
RESULT AREAS
RESULT AREAS
DMEA FORMS:
DMEA FORM 2: UNACCOMPLISHED OUTPUTS
KEYKEY
RESULT AREAS
RESULT AREAS
DMEA FORMS:
DMEA FORM 3: VALUE-ADDED OUTPUTS
KEYKEY
RESULT AREAS
RESULT AREAS
DMEA FORMS:
• List down outputs

accomplished which
are not originally
targeted but was KEYKEY
RESULT AREAS
RESULT AREAS
identified as relevant
and needed in support
of K-12
implementation
• Accomplished Outputs
are also those that are
based on the Division
mandate that
contributed to the
service delivery of the
organization
DMEA FORMS:
• List down the added KEYKEY

RESULT AREAS
RESULT AREAS
outputs achieved only
for the intended
quarter
• Outputs should be
quantified
• List down the reason/s
for achieving them or
factors that facilitated
their achievement
DMEA FORMS:
KEYKEY
RESULT AREAS
RESULT AREAS
DMEA FORMS:
DMEA FORM 4: IMPLEMENTATION OF CIGPS AND PROPOSED
RESOLUTIONS
KEYKEY
RESULT AREAS
RESULT AREAS
DMEA FORMS:
RESOLUTIONS
KEYKEY
RESULT AREAS
RESULT AREAS
List down all the issues which have

affected the implementation and delivery
of outputs during the period under review
DMEA FORMS:
RESOLUTIONS
KEYKEY
RESULT AREAS
RESULT AREAS
Identify the categories

of issues
List down all the issues that have affected
(consolidated issues)
implementation and delivery of outputs
during the period under review
DMEA FORMS:
RESOLUTIONS
CATEGORIES OF ISSUES SAMPLE ISSUES

( TECHNICAL )
Design and approach of theKEYKEY RESULT AREAS
RESULT
The difficulty of theAREAS
Division to
Division in implementing its absorb and demonstrate the
programs and projects and required competencies to carry
activities out intended work outputs
( INSTITUTIONALList ) down all the issues that have affected

implementation and delivery of outputs
during
Organizational structure DepEd the period
and under review
Members of FDs are
human resources concerns transferred/promoted to other DepEd
unit after training and capability
building activities
DMEA FORMS:
( FINANCIAL )
Monetary support for project Limited resources provided to
interventions FDs/Unit/Section in support of the
KEY RESULT AREAS
KEY RESULT AREAS
project
Delayed release of funds

Slow process of reimbursement of
travel claims
( POLITICAL ) List down all the issues of
Absence that have
local affected support
government
implementation to and deliveryactivities
the Project of outputsdelays
Leadership in national during & the period
local under review
implementation
government as well as peace and
order situation Excessive political intervention in
project activities hampers project
intervention
DMEA FORMS:
( ENVIRONMENTAL/
INFRASTRUCTURE ) Poor working environment for project
Physical facilities and location of implementers due to cramped office
project management facilities KEY RESULT AREAS
KEY RESULT
spaces, AREAS
non-functional office
equipment and inadequate office
supplies
( SOCIAL )
There’s inability to sustain level of
Cultural uniqueness of the
Listintended community
down all the participation
issues that or other
have affected
beneficiaries implementation stakeholders
and deliveryinofproject
outputsactivities.
during the period under review
Negative attitude of stakeholders towards
foreign-assisted projects
DMEA FORMS:
RESOLUTIONS
KEYKEY
RESULT AREAS
RESULT AREAS
Examine the issues and classify these

into:
• Issues within the unit’s control
• Issues beyond the unit’s control
DMEA FORMS:
RESOLUTIONS
KEYKEY
RESULT AREAS
RESULT AREAS
DMEA FORMS:
RESOLUTIONS
Formulate recommended/proposed
resolutions to resolve the issues
identified:
KEY RESULT
KEY RESULT AREAS
AREAS
• Proposed Resolutions – these are
recommended actions that will be
taken either by the unit and/or the
Region/Division on a particular issue
• Actions Sought from Senior

Management/External Stakeholders/
– these are proposed
resolutions/recommended actions
sought from Senior Management for
issues which are beyond the
Unit/Region/Division’s Unit
DMEA FORMS:
RESOLUTIONS
KEY RESULT AREAS
LESSONS LEARNED
WHAT ARE LESSONS LEARNED?

Lesson learned is an instructive example
KEYKEY
based on experience RESULT
that RESULT AREAS
AREAS
is applicable to
a general situation rather than to a
specific circumstance.
It is a learning from experience
LESSONS LEARNED
WHAT ARE LESSONS LEARNED?

Lessons learned can reveal “good
practices” that KEY RESULT
KEY
suggest AREAS
RESULT AREAS
how and why
different strategies work in different
situations – valuable information that
needs to be documented
LESSONS LEARNED
“TIPS ON CREATING LESSON
LEARNED”
Lessons learned KEY canRESULT
KEY be AREAS
derived
RESULT from
AREAS
facilitating and hindering factors
Lessons learned from facilitating factors

are stated as “values/practices that
occurred”
LESSONS LEARNED
“TIPS ON CREATING LESSON
LEARNED”
Lessons learnedKEY
from RESULT
hindering
KEY RESULT AREAS
are stated
AREAS
as “what could have been done better”
Lessons learned statement is a form of

“resolutions/values/principles” in
approaching a specific situation
LESSONS LEARNED
EXAMPLES OF LESSONS
LEARNED:
Effective time management ensures good
results/outputs KEYKEY
RESULT
RESULT AREAS
AREAS
Maximization on the use of time and

resources lessen loss of opportunities and
prevent backlogs
Stakeholders support and involvement

promote ownership of the project
LESSONS LEARNED
• Strong collaboration of all concerned
units/sections in the division, school and learning
KEYusRESULT
centers enable AREAS
to secure the needed data
• Maintain effective communication
KEY RESULT for a better
AREAS
working relationship
• Strict implementation of set timelines
KEY RESULT AREAS
KEY RESULT AREAS
KEY RESULT AREAS
KEY RESULT AREAS

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ORIENTATION CUM

OCTOBER 21-23, 2019

FORM 3: VALUE-ADDED OUTPUTS

FORM 4: IMPLEMENTATION OF CIGPS

Appropriate for Immediate

Information from Physical

Information from Physical

 Physical Output Matrix

• EDUCATION RESOURCE REPORTING

 Report on Fund Utilization for the Quarter

• QUALITATIVE INFORMATION (ISSUES)

 Issues and Resolutions by Category

 Facilitating and Hindering Factors and lessons learned

• RECOMMENDATIONS FOR PLAN

• Each functional division has different KRAs

• Presentation of accomplishment of PPAs should be

• Physical target of PPAs

• PPAs that are only

• List down outputs

• List down the added KEYKEY

List down all the issues which have

Identify the categories

CATEGORIES OF ISSUES SAMPLE ISSUES

( INSTITUTIONALList ) down all the issues that have affected

Delayed release of funds

Examine the issues and classify these

• Actions Sought from Senior

KEY RESULT AREAS

WHAT ARE LESSONS LEARNED?

It is a learning from experience

WHAT ARE LESSONS LEARNED?

Lessons learned from facilitating factors

Lessons learned statement is a form of

Maximization on the use of time and

Stakeholders support and involvement

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