PDCA Problem

Solving
 What is problem solving?

The ability of a team to develop creative

solutions to pressing organizational challenges.
It is a mental process that involves discovering,
analyzing and solving problems. The goal of
problem-solving is to overcome obstacles and
find a solution that best resolves the issue.

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 The Problem Solving Cycle

Establish the objectives, Implement the new

collect and analyze data, process, collect data.
identify causes and
solutions, plan
implementation.

Improvement

Adopt, adapt, or
Analyze gaps to
abandon the
determine their cause
countermeasure
and countermeasures.

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 Plan

Purpose: Investigate the current situation, fully understand the nature of the problem to be
solved, and to develop potential solutions to be tested.
1. Identify and prioritize improvement opportunities.
2. Develop the goal for the improvement by answering the following question:
– What do we hope to accomplish?
– What is the specific, numeric measure(s) we are trying to achieve?

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 Plan contd.

3. Describe the current process surrounding the problem in order to understand the
process and identify areas for improvements. Flow charts and value stream mapping
are two examples of methods to accomplish this.
4. Collect data on the current process. Baseline data describing critical to
understanding the process and establishing a basis for measuring improvements.
For example, time, people, space, cost, number of steps, adverse events, and
customer satisfaction.
5. Identify causes of the problem and determine the root cause. Brainstorming is a
useful way to identify possible causes and a Cause and Effect/Fishbone diagram
and the 5 Whys are great brainstorming tools.

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 Plan contd.

6. Identify potential improvements to address the root cause, and agree on which
one to test. Carefully consider any unintended consequences that may emerge as a
result of the implementing improvement.
7. Develop an action plan indicating what needs to be done, who is responsible, and
when it should be completed.

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 Do

Purpose: Implement the action plan.

1. Implement the improvement.

2. Collect and document the data.

3. Document problems, unexpected observations, lessons learned and knowledge

gained.

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 Check

Purpose: Analyzing the effect of the intervention and compare the results to the goal set in
the Plan phase.
1. Reflect on the analysis, and consider any additional information that emerged as
well. Compare the results of your test against the measurable goal.
2. Document lessons learned, knowledge gained, and any surprising results that
emerged.

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 Act

Purpose: Answer the question: Did the improvement achievement the goal? Options
include:
1. Adopt: Standardize the improvement if the goal is met. Train those performing the
new process and measure process performance on a regular basis to ensure that
improvements are sustained.
2. Adapt: Repeat the test, gather different data, revise the intervention, or otherwise
adjust if necessary. Adapt the action plan as needed and repeat the “Do” phase.
3. Abandon: If the changes made to the process did not result in an improvement,
consider lessons learned from the initial test, and return to the “Plan” phase.

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PDCA Card Game