Keeping Files on File

Creating and Working with

Files
All data or information you put in your computer is
stored as a file. A file can be a document, an
image, a video, an audio, or a program.
 File

All data or information you put in your

computer is stored as a file. A file can be a
document, an image, a video, an audio, or a
program.
When you are saving a new piece of
work using application software, you
are also creating and naming a file.
When you are opening a file, you are
retrieving or accessing it.
 Updating or Editing

When you are adding data to this file

or changing some of its contents, you
are updating or editing.
 Executing

When you are running a program,

you are executing files.
 Uploading

When you are transferring a file

from your computer and sending it
to a server so others can see it, you
are uploading.
 Downloading

When you are getting a copy of a file

from a source through the internet
and saving it to your computer, you
are downloading.
 Importing

When you are converting a file from

its original format to the program you
are currently using, you are
importing.
 Compress

If you have a very large file and you

want it to become smaller so that you
can save space in your hard disk, you
can compress the file.
 Naming Files

When you save a document,

spreadsheet, presentation or
anything you have worked on using
your computer, you will be asked to
provide a filename.
 Naming Files

For example, you might name a letter

you have written to your
grandmother, using the program
Microsoft Word, as “Letter to
lola.docx” .
A filename has two parts

Filename extension
 Extension

The extension tells you the format

or the kind of file you have just
saved.
 Naming Files

Letter to lola.docx Class Record.xlsx

docx – Microsoft xlsx – Microsoft
Word Excel
 End of presentation.
Prepare for a quiz.

20
Study the filenames below. Write down the possible contents of each file.

1. List of things to buy.docx

______________________________________________________________
______________________________________________________________

2. Price list.xlsx
______________________________________________________________
______________________________________________________________

3. Excuse letter.docx
______________________________________________________________
______________________________________________________________

4. Grades.xlsx
______________________________________________________________
______________________________________________________________