eHealth Record (eHR)

Internship Pilot Programme

電子健康記錄職前實習計劃
Briefing Session 簡介會
17-05-2012

Organiser Sponsor
營辦機構 贊助機構
 Agenda

• Foreword
• About Cyberport
• What is eHR Internship Pilot Programme?
• Why Joining this Programme?
• Who is Eligible?
• How to Apply?
• How to Select Applicants?
• When Will Announce the Results?
• Responsibilities of Successful Applicants
• Reimbursement of Subsidy
• Timeline
• Action
• Q&A
 Foreword

• Invitation for application on the eHealth Record (eHR) Internship Pilot

Programme in 2012

Hospital Authority | eHR Office

• Project funder
• Technical agency for implementing the territory-wide
eHR Programme

Hong Kong Cyberport Management Company Limited

• Secretariat
• Administration and project management office
 About Cyberport

1 Vision
• Establish Cyberport as a leading ICT hub in Asia-Pacific region

3 Mission Focuses
• Nurturing ICT industry startups and entrepreneurs to foster local talent
• Driving collaboration through better utilisation resources and create
business opportunities
• Accelerating ICT adoption through strategic initiatives and
partnerships
 Cyberport Knowledge Centre

• Support ICT adoption initiative

• Drive knowledge based programmes that will transform HK into an
inclusive knowledge-based digital economy
• Make Cyberport a living example of a digital inclusive community
• Invest resources in local talent development
 What is eHR Internship Pilot
Programme?
Background

• In July 2009, LEGCO approved HK$702M for implementing the 1st stage
of the 5-year eHR Programme (2009/10 – 2013/14)
• eHR Programme will lead to increased involvement of the private sector
on the use of electronic medical record/electronic patient record
(eMR/ePR) systems, implying significant health informatics skills will be
needed outside of HA.
• Programme objectives-
– To train and provide practical experience for graduates from healthcare-
related or IT disciplines
– To help deploy eMR/ePR systems or take part in eHR-related activities for
private healthcare providers, NGOs, or IT vendors supporting healthcare
providers
– To enhance health informatics capacity in Hong Kong
 What is eHR Internship Pilot
Programme?

eHR Internship
Programme

2013 Full Programme

2012 Pilot Programme (Upon Review of Pilot
10 placements Programme)
Around 100 placements
 What is eHR Internship Pilot
Programme?

Employ

Work for
Employer Student Intern

eHR-related Projects

Subsidize Provide
training to

eHR Internship Programme

 What is eHR Internship Pilot
Programme?
Scope of eHR Projects

a) Deploy eMR/ePR systems; or

b) Implement change management initiatives including redesign of
workflows, data standardization, etc. during deployment of
eMR/ePR systems; or
c) Implement Government eHR Initiatives including the deployment of
Clinical Management System (CMS) Adaptation and CMS On-ramp
and installation of the integration modules.
 What is eHR Internship Pilot
Programme?
Student Intern to be Recruited

• Local post-secondary and tertiary fresh graduates (2011/12):

a) University Grants Committee funded information technology,
medical engineering, healthcare and health informatics related
programmes organized by local post-secondary and tertiary
institutions; or
b) Full-time locally accredited post-secondary courses in information
technology, medical engineering, healthcare and health informatics
related programmes organized by local post-secondary institutions.

• Intern who is permanent HK resident / is resident permitted to remain in

HK for more than 7 years.
 What is eHR Internship Pilot
Programme?
Scope of Subsidy

• Each company can apply subsidy for up to 3 intern places

• Up to HK$4,000 / month / intern or 50% of the intern’s basic monthly
salary (plus employer’s MPF contribution), whichever is lower
• Maximum term of 6 months
• Think about 3 scenarios:

Scenario Subsidy Amount

A) salary < HK$8,000 < HK$4,000 e.g. HK$3,500
B) salary = HK$8,000 = HK$4,000
C) salary > HK$8,000 = HK$4,000
 What is eHR Internship Pilot
Programme?
HA Training for Interns

• The programme will include:

1) a short induction course (half day), plus
2) a requirement for interns to complete an eLearning Course on
Applied Clinical Informatics programme organized by Poly U.
• Course fee for eLearning Course: HK$5,000.
• Fully reimbursable if 80% or above attendance.
• Disbursement through Cyberport.
• Successful applicants should support their interns to attend these HA
arranged trainings.
Why Joining this Programme?

mission
 Benefits of Joining

• Need of extra manpower for the

implementation of eHR Programme

• Image building

• Cyberport will aid in the process of staff

recruitment in case of difficulties in finding one

• To have staff who have better knowledge in

eHR because of training availability
 Who is Eligible?

Eligible Employer

All Hong Kong registered organizations/companies who meet all of the

following criteria are eligible to apply-

1. Currently undertaking eHR-related projects; and

2. Available full-time intern position(s) for 6 months; and
3. Capable of providing eHR/health informatics related on-job training
to interns.
 How to Apply?

• Complete the application form

• Each applicant should only use one form for application for all interns
• Should quote the monetary figures in Hong Kong Dollars and make sure
that monetary figures quoted are accurate
• Submit the completed form in both email and hard copy format
• DEADLINE: 31 May 2012, 5:00PM
(1) PDF file
email to knowledge@cyberport.hk

(2) Hard copy (in a sealed envelope marked CONFIDENTIAL):

Cyberport Knowledge Centre
Hong Kong Cyberport Management Company Limited
Units 1102-1104, Level 11, Cyberport 2, 100 Cyberport Road, Hong Kong
 How to Select Applicants?

Vetting Mechanism
• By an independent Vetting Committee to process applications.
• Secretariat will conduct initial screening on each application.
• Based on initial assessment, the Secretariat will prepare a shortlist for
Vetting Committee’s final consideration.

Vetting Committee
• 1 representative from eHR Project Management Office, Hospital
Authority
• 1 representative from Food and Health Bureau
• 1 professional practitioner either from ICT industry
• Secretariat - Cyberport
 How to Select Applicants?

Vetting Criteria

• Scope of Internship
• Eligibility of Applicants
• Qualifications of Interns
 When Will Announce
the Results?

• Results to be announced in early June 2012

• Companies can start recruiting interns after being notified on
their successful applications
 Responsibilities of
Successful Applicants
1. Ensure that the objectives of the submitted training plan set out are fulfilled;
2. Provide all profiles for the intern place to the Secretariat for record purpose;
3. Keep the Secretariat informed of any changes/updates of the internship at the
earliest convenience;
4. Acknowledge the subsidy of the eHR Office and the Secretariat in all publicity
materials including both printed and online material;
5. Release the interns to attend necessary trainings courses arranged by eHR
Project Management Office, HA;
6. Attend the review sessions with interns arranged by the Secretariat during and
after the internship for the benefits of future programme development;
7. Submit the review reports with all required supporting documents according to
the reimbursement schedule;
8. Comply with the employment laws of Hong Kong.
 Reimbursement of Subsidy

• Approved subsidy amount shall be reimbursed after the 6-month

internship placement period.
• Submit review reports and the statement of accounts with proof of salary
disbursement, and MPF records.
• Successful applicants are required to submit the required documents
within 2 weeks after the completion of internship placement.
 Other Activities / Engagements

• Cyberport will arrange site visits to each successful applicant’s

workplace during the internship period.

• Appreciation Ceremony cum sharing session at the end of programme.

• Publicity of the programme throughout the internship period.

 Timeline

JUL- JAN- FEB-

MAY JUN
DEC FEB MAR

Briefing &
Application
Vetting results
Recruitment of
interns Internship
period

Site visit
Review report &
Reimbursement
Evaluation &
Appreciation
ceremony
 Actions

During application:
• Fill out the application form
• Specify the training details
• Attach B/R copy
• Mind the deadline

Successful application:
• Recruit interns
• Inform Cyberport the start of internship
• Keep student records, e.g. employment agreement, payroll, etc.
• Fill out evaluation form
• Submit internship claims on time
 Q&A

• Please feel free to ask questions.

 THANK YOU!
Further enquires, please contact Cyberport team:

Tel: 31663839
Email: knowledge@cyberport.hk

Mr. Terence Leung

Tel: 31663798 | Email: terenceleung@cyberport.hk
Ms. Carol Yung
Tel: 31663718 | Email: carolyung@cyberport.hk