This version Aug 2013

New master data request system

We are introducing a new Forms users will receive a link
master data request system to the new site and receive
over the coming months to training
improve usability for the 300 Vendor forms are running on
users of these forms across the new system now and
British Gypsum, Artex, customer forms will be
Isover, GIL, Shared Services switched over soon.
and SG UK. Material forms to follow.

For further information about

A new site dedicated to
master data services contact
master data services will
Derek Garratt, Data Manager
provide a list of forms and
track your requests.
For new customer forms in
development
The new forms interact with
Jill Bacon, Project Lead
SAP - checking existing data
or pulling data into the form
for you to update

The new solution for master data

 Creating a new master data record
Forms users The form will
1. User selects validate data
a create form 2. Enters data into with SAP and if
template from the form required you can
new site attach other
documents

3. If required form will

work flow to another team
for more data or to be
authorised (eg new
vendor approval)
6. Completed task is notified • My forms
to originator and other teams • Track my requests Approval
for information if required • My tasks group

Master Data Team

SAP 4. Completed form is

5. SAP updated work flowed to Master
Data Team
 User can pull existing SAP data into a form
Forms users
1. User selects
an amend form
2. Enters a reference
template from
into the form vendor number
new site

6. Confirmation email 3. Existing data pulled

into form from SAP.
Changes entered onto
4. Completed form is form
work flowed to Master • My forms
Data Team • Track my requests
• My tasks

Master Data Team

SAP

5. SAP updated
 What can I see in Winshuttle ?
Forms users
List of forms I
am authorised I will receive an email
to submit with a reference number
when I submit a request

My workflow tasks such as

The status of my requests –
approving a request or
pending, late or completed
• My forms adding data to a form
• Track my requests
• My tasks

Guides, Procedures etc

I will receive an email

I will receive an email when my prompt for a new task
request is completed or queried
 Winshuttle Technical Landscape (

Business Users
Master Data Team Master Data Support
Action
updates

Monitor
workflows Design forms,
Dashboard processes &
Internet
InternetExplorer
Explorer Maintain Internet
InternetExplorer
Explorer
queries
Submit form users
or approve step
Publish forms
& workflows

Winshuttle
Winshuttle
system
system

SAP
SAP
Database
Database Server
Server Read
data Winshuttle
Query &
Functional
Windows
Windows Server
Server Modules

Writes
data