Professional Documents
Culture Documents
PRESENTED BY
HIBA TUL SHAKOOR
AP
WHAT ARE CONTRACT DOCUMENTS?
• The contract between the builder (aka the contractor) and the
client (aka the owner)
• NOT the contract between the interior designer and the
client. Yes there is such a contract, but no, that’s not the one
‘contract documents refers to.
Bidding conditions
• Bidding conditions are issued before a project is put out for
tender. They are the rules and requirements of who can bid
on the project, when the bids are due, and seek to prevent
collusion, price-fixing and other less honest business practices
that could result in increased or unreliable construction costs.
• Bidding conditions and full tender processes are usually not
used for small projects.
The project MANUAL contains:
• The bidding conditions
• The Contract
• the contract conditions
• The specifications
• bubble diagrams
• concept sketches,
• various preliminary plans and elevations and
• perspectives
• Their purpose is to explore and communicate our design.
• These drawings are for ourselves and our clients.
The permit set
• Once the design has been approved we prepare a specific set
of drawings for permit submittal-these are for the AHJ (the
city, fire and health departments). They have all the code
related information, but not all the finish specifications and
details.
• This set of drawings is called the permit set.
• The permit drawings will also include sheets from the
engineers and other consultants the interior designer has
cross checked and collated into a single package for
submission to City hall.
The contract documents set
• During design development we are adding detail and refining
decisions and do more developed plans, elevations and details and
begin producing detail drawings and gathering the specifications. As
we flesh out the design we are already working on the drawings that
will become the Contract documents.
• During contract documentation we take the drawings the client has
approved and add the technical notes, details, dimensions and
instructions the contractor need to build the project.
• These drawings are for the contractor. They must use industry
standard terms, hatch codes and conventions and be cross referenced
to the specifications.
• Elevations and sections and orthographics are required to replace
perspectives. These drawings are less intuitive to look at and are
meant to be read by skilled trades, not the client.
• This set of drawings becomes a legally binding part of the contract
between the owner/client and the contractor.
We create drawings during all phases of the process.
• During programming and schematics we produce bubble diagrams, concept
sketches, various preliminary plans and elevations and perspectives to explore
and communicate our design. These drawings are for ourselves and our clients.
• Once the design has been approved we prepare a specific set of drawings for
permit submittal-these are for the AHJ (the city, fire and health departments).
They have all the code related information, but not all the finish specifications
and details.
• During design development we are adding detail and refining decisions and do
more developed plans, elevations and details and begin producing detail
drawings and gathering the specifications
• During contract documentation We take the drawings the client has approved
and add the technical notes, details, dimensions and instructions the contractor
need to build the project. These drawings are for the contractor. They must use
industry standard terms, hatch codes and conventions and be cross referenced
to the specifications. Elevations and sections and orthographics are required to
replace perspectives. These drawings are less intuitive to look at and are meant
to be read by skilled trades, not the client.
The specifications
• Specifications are written documents describing in minute detail what is to
be used and how it must be installed.
• If we choose Shaw carpet number 123abc in ‘ocean blue’, we have ‘selected’
the carpet, which is not the same as providing a full specification. This
information goes in the drawings on a schedule
• A full specification contains every last detail of how a product is to be stored
and installed, what standards it meets and whether and how we will
consider substitute products. This information is cross referenced to the
drawings and goes in the project manual.
• Specifications MUST be organized according to the Master Series divisions.
No other filing systems are acceptable. Misfiling information can undermine
the contract.
• You would be well advised to organize your digital files of product
information for each project by division number and name and get it right as
you go.