RAWEC Work Permit Responsibilities

‫شركة رابغ العربية للمياه والكهرباء المحدودة‬
Rabigh Arabian Water & Electricity Company Ltd.

RAWEC - Work Permit Responsibilities
Operations Manager:
He is responsible for the administration and enforcement of the Plant
Work Permit Program.
To ensure the strict compliance of work permit procedure
To ensure the training and certification program according the
procedure
To ensure that periodic audits take place and its recommendations
are processed and implemented.
To ensure updating of standard isolation procedures whenever there
is a modification on the system/equipment or an additional risk has
been identified

Shift Superintendent:
To ensure strict compliance of work permit procedure during his
shift.
To ensure the personnel reporting to him is well trained and skilled
to perform the different tasks assigned herewith.
To ensure that all safety and isolation measures required for
execution of a job are carried out
To support Shift supervisor on the Pre-mortem assessment of
risks/threats and the definition of its preventive actions.
To ensure tracking and remain updated of all the jobs affecting plant
operation.

Shift Superintendent (cont):
To assess the new work permit requests and define which work
permits requires additional assessment by the O&M team according
the criticality of the job for process and safety.
To review the standard isolation lists and make sure they are updated
in the CMMS system.
To exercise the role of Shift Supervisor in case of his absence.
To ensure only suitable personnel perform isolations according the
present procedure.
To ensure preparation of violations reports and tracking of corrective
actions.

Issuing Authority (Shift Supervisor):
Reviewing status of plant lockout/tagouts at the beginning of each
shift.
To ensure a Safe Place of Work for all maintenance jobs subject to
work permit.
To review the Pre-mortem assessment for the maintenance jobs, and
defines additional preventive actions. Whenever any doubt exists, this
is to be escalated to the Shift Superintendent.
Verify the applicability of the standard isolation list provided by the
CMMS for the nature of job to be executed, and add/modify necessary
steps to ensure safe place of work.
To define isolation list whenever it is required, or does not exist. List
shall include preventive actions from Pre-mortem and, isolations
required to ensure safe place of work. Rabigh Arabian Water & Electricity Company Ltd.
Issuing Authority (Shift Supervisor) cont:
To define requirement for Special Permits required for maintenance
works (e.g. confined space, hot work etc).
Directing in writing form the Authorized Employee to isolate
equipment and place Equipment Locks and tags.
To ensure a review that all the preventive actions and isolation
measures have taken place, the relevant locks keys are in the lock box
and a control lock is attached to the lock box before giving the
approval for “work permitted”.
To ensure all the forms are correctly filled, signed and filed.
To inform field operator and ensure verification that man and
material are clear from site, housekeeping is done and mechanical
protections are installed after receiving information that work is
finished and before give clearance to remove isolations
Directing in writing form the Authorized Employee to de-isolate
equipment and remove Equipment Locks and tags.
To ensure a review that all the preventive actions and isolation
measures have returned to the normal operational requirements, the
relevant locks are returned before certifying “Ready for Operation”.
To identify and process according this procedure any conflict
resulted from the issuance of different permits on neighbor place of
work.
To lead and handle according the procedure the Test Release and
Temporary energization avoiding any conflict, hazard or threat to the
operation or safety of personnel.
To ensure issuance of manual work permits in case CMMS is not
available Rabigh Arabian Water & Electricity Company Ltd.
To inform to the control room and Field operator personnel the
issuance of new work permits
To take over the responsibilities defined in this procedure from Shift
Superintendent in case of his absence.
To ensure only suitable personnel perform isolations according the
present procedure
To recognize in written form the maintenance works that do not
require a formal work permit as specified in this procedure and to
inform the operation group about the work.

WP and LOTO Assistant Engineer:
To facilitate the process of work permit issuance from the request till
the approval by shift supervisor for “work permitted to”. And from the
return of WP from maintenance engineer till the “ready for operation”
step takes place.
To ensure all tags are generated, organized and filled according the
procedure.
To keep records updated in hard copy and CMMS
To maintain work permit backlog records
To keep KPIs for work permit updated
To prepare any other report as requested by management
To ensure appropriate entries into the Work Permit logbook and CMMS
To administer manual work permits in case‫المحدودة‬
CMMS is not available
‫شركة رابغ العربية للمياه والكهرباء‬
Control Room Operator:
To keep close communication with Shift supervisor and field
operators to be informed regarding the issuance of new permits and
continuation of ongoing jobs.
To inform/advice the shift supervisor and shift superintendent any
situation that can lead to risk/threat of operation stability or personnel
safety

Shift Foreman:
To keep close communication with Shift supervisor, CRO and local operators
to coordinate the operational actions required for isolations.
To review isolations actions from operators, and ensure correct locking and
tagging.
To deliver the place of work to maintenance personnel, and make sure they
will work on the specified equipment/system.
To inform/advice immediately the shift supervisor any situation that can lead
to risk/threat of operation stability or personnel safety.
To ensure every isolation action performed locally is communicated to the
central control room.
Obtaining Equipment Locks and tags from the shift supervisor with written
approval to proceed for isolation.

Authorized Employee (Field Operator):
To fully comply with Lock out Tag out Procedure RW-RA01-OP-PR-035
Being knowledgeable of the system and machinery being isolated.
Reviewing related equipment and inform to the shift foreman (or Shift
supervisor when not available) if the scope and boundaries defined are not
sufficient to ensure a safe place of work.
To execute local electrical isolation measures for equipment with voltage
supply level less than 1000V as per isolation list requirements and locks/tags
provided.
To execute local operation of valves/equipment and tagging/locking as
isolation measures according isolation list and tags/locks provided.

Authorized Employee (Field Opertarot) cont.:
Placing Equipment Locks and Equipment Tags on the energy isolating devices
and placing his signature on the Equipment Tags and also on the List of
Isolations sheet during isolation.
On the request from maintenance verify zero energy state in conjunction (on
hydraulic/pneumatic, chemical systems).
Removing Equipment Locks and tags, returning the equipment to service, and
signing the List of Isolations.
For Test Release/ Temporary Energizing, removing Equipment Locks and tags
and setting up equipment for temporary energizing for testing.

Authorized Employee (Field Operator) cont.:
To report any abnormality during the isolation procedure. To inform/advice
immediately the shift foreman (or Shift supervisor) any situation that can lead to
risk/threat of operation stability or personnel safety
To verify locally the status of the equipment and work place cleanliness after
receiving notification that job has been finished. Inform shift supervisor any
abnormality.
Note: The Authorized Employee is typically a plant operator certified as per
the Work Instruction RW-RA01-PR-009-WI-02

HV Isolations (Certified and Authorized Employee):
To execute local electrical isolation measures for High Voltage equipment as
per isolation list requirements and locks/tags provided.
Obtaining Equipment Locks and tags from the shift supervisor with written
approval to proceed for isolation.
To attend training and certification as “Authorized Employee for High Voltage
systems isolation” according RW-RA01-PR-009-WI-02 Training and
Certification for Work Permit System.
To execute Lock Out tag Out according to instructions by the issuing authority
and specified in the LOTO procedure RW-RA01-OP-PR-035

HV Isolations (Certified and Authorized Employee):
For Test Release/ Temporary Energizing, removing Equipment Locks and tags
and setting up equipment for temporary energizing for testing when instructed.
To report any abnormality during the isolation procedure.
To inform/advice immediately the Issuing authority any situation that can lead
to risk/threat of operation stability or personnel safety.
To communicate every action with control room
Discharging, earthing whenever instructed

Maintenance Section leader:
To ensure safe work procedures are established, available and followed by all
maintenance personnel (own and external/subcontracted) of his Department.
To ensure the Job Safety Analysis is perform for every maintenance work before
its commencement.
To support Shift supervisor whenever requested by him on the Pre-mortem of
risks/threats and the definition of its preventive actions.
To be the link for clarifications with operation personnel regarding maintenance
works scope and risks/threats.
To ensure proper processing of Premortem analysis.
To provide support in the Premortem assesment for other workgroups when
required
To ensure strict compliance of work permit procedure from maintenance
personnel.
To ensure the personnel under him is well trained and capable
‫المحدودة‬ to perform
‫للمياه والكهرباء‬ ‫رابغ العربية‬the
‫شركة‬
maintenance works/tasks assigned. Rabigh Arabian Water & Electricity Company Ltd.
Maintenance Section leader (cont):
To ensure maintenance procedures or work instruction are in place and the
personnel is following.
To ensure tracking and keep updated of all the jobs being performed on its area
of responsibility.
To exercise the role of WP Holder in case of maintenance technician absence.
To ensure proper completion of maintenance jobs prior to work permit closure.
To ensure the work place area is kept in workable conditions and cleaned after
the finalization of the job, before closing the work permit.
To ensure the WP are requested for planned works before 16:30 hrs of previous
working day.
To ensure that the description of the work/task/activities to be executed are
clearly specified in the WP request
To suggest isolation measures for safe execution of the work. Using the
appropriate field on the permit request form on the‫المحدودة‬
CMMS.‫شركة رابغ العربية للمياه والكهرباء‬
Maintenance Engineer/Technician (WP Holder):
To be the maintenance person authorized to take work permit on behalf of
corresponding department or subcontractor.
To be the workgroup leader and the responsible that safe working practice
takes place for the entire work group during the execution of the works.
To verify and ensure only competent personnel is assigned for the job.
To provide accurate information regarding place of work and work to be done
during the work authorization process.
To comply with all safety requirements given in additional forms and Job
Safety Analysis.
Is trained and certified for “Work Permit Holder” according RW-RA01-PR-
009-WI-02 Training and Certification for Work Permit System.

Maintenance Engineer/Technician (WP Holder) cont:
To provide recommendations up to the extent of his knowledge on required
precautions/isolations required for safe execution of the maintenance work.
Verifying placement of Equipment Locks and Tags. This requirement is
optional, but is highly recommended in order to have a second verification of the
equipment’s zero energy state.
In conjunction with the Authorized Employee, verifying zero energy state. This
requirement is optional, but is highly recommended in order to have a second
verification of the equipment’s zero energy state
Signing the “Work Permit Acceptance”.
Attaching a Personal Lock to the lockbox. The WP Holder should also attach a
Tag which identifies the permit number and person authorized.

When work is complete, ensuring that all tools, materials, and personnel are
clear of the equipment and that all required guards and/or safety interlocks are
restored.
To ensure the work place area in kept in workable conditions during work
execution and properly cleaned and wastage disposed after the finalization of the
job and before closing the work permit. Ensuring that all Permit Holder Persons
have signed off the Work Permit and removed their Personal Locks from the
lockbox.
Notifying the Issuing Authority of work completion just before finishing and
before closing WP.
To sign in the “Work Completed” section of the Work Permit.
To obey the HSE representative on any safety recommendation. In case of
discrepancy; avoid any discussion and inform immediately its superior for
resolution ‫شركة رابغ العربية للمياه والكهرباء المحدودة‬
For Test Release/ Temporary Energizing: Notifying the Issuing Authority that
testing/ repositioning is necessary.
Ensuring tools, materials and personnel are clear of the equipment.
Completing form for renewal and transfer on due time
Ensuring that the equipment has been returned to an isolated state after
testing/repositioning is completed and before work is resumed.

Maintenance Staff in General:
To strictly follow this procedure
Do not execute any job without prior approval from the Shift Supervisor or his
designee.
To be aware of the risks implied in the job to be executed.
To ensure being trained and fit to perform the maintenance work.
To comply with all safety requirements given in additional forms and Job
Safety Analysis.
To provide recommendations up to the extent of his knowledge on required
precautions/isolations required for safe execution of the maintenance work.
Verifying placement of Equipment Locks and Tags. This requirement is
optional, but is highly recommended in order to have a second verification of the
equipment’s zero energy state

Maintenance Staff in General (cont):
In conjunction with the Authorized Employee, verifying zero energy state. This
requirement is optional, but is highly recommended in order to have a second
verification of the equipment’s zero energy state.
Attaching a Personal Lock to the lockbox. This requirement is optional, but is
highly recommended in order to have redundant lockout.
When work is complete, remove all tools and materials from the equipment
and reinstall all required guards and/or safety interlocks.
To keep the work place area in workable conditions during work execution.
To clean the work area and dispose the wastage after the finalization of the job
and before reporting work finished.
To sign the work permit form as work executor.
Notifying the WP Holder of work completion. To obey the HSE representative
on any safety recommendation. In case of discrepancy; avoid any discussion and
inform immediately its superior for resolution. ‫شركة رابغ العربية للمياه والكهرباء المحدودة‬
The “Contractor”:
Reviewing this procedure and implementing methods to ensure compliance
with this procedure.
Working through a plant sponsor (WP Holder) to obtain clearance to sign on to
tagouts and apply locks, etc.
Coordinating activities for his employees.
Providing his crew all of the required supplies and materials necessary to
comply with this procedure

HSE Representative:
To audit the strict compliance of the current procedure in the day to day
maintenance activities.
To STOP any work activity that does not comply with the safety rules. And to
inform immediately the violation first to the Shift Supervisor or its designee and
then to his superior.
To be part of risk assessment group
To fill in conjunction with WP Holder the Job Safety Analysis for every work
is carried out and followed.
To share in maintenance morning meeting any safety related observation on
maintenance works.
To conduct Toolbox talks to maintenance groups.
To perform audits to the work permit system according procedure RW-RA01-
PR-009-WI-01 “Work Permit Auditing Work Instruction

RAWEC Work Permit Responsibilities

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RAWEC Work Permit Responsibilities

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‫شركة رابغ العربية للمياه والكهرباء المحدودة‬

Rabigh Arabian Water & Electricity Company Ltd.

‫شركة رابغ العربية للمياه والكهرباء المحدودة‬

‫شركة رابغ العربية للمياه والكهرباء المحدودة‬

‫شركة رابغ العربية للمياه والكهرباء المحدودة‬

‫شركة رابغ العربية للمياه والكهرباء المحدودة‬

‫شركة رابغ العربية للمياه والكهرباء المحدودة‬

‫شركة رابغ العربية للمياه والكهرباء المحدودة‬

‫شركة رابغ العربية للمياه والكهرباء المحدودة‬

‫شركة رابغ العربية للمياه والكهرباء المحدودة‬

‫شركة رابغ العربية للمياه والكهرباء المحدودة‬

‫شركة رابغ العربية للمياه والكهرباء المحدودة‬

‫شركة رابغ العربية للمياه والكهرباء المحدودة‬

‫شركة رابغ العربية للمياه والكهرباء المحدودة‬

‫شركة رابغ العربية للمياه والكهرباء المحدودة‬

‫شركة رابغ العربية للمياه والكهرباء المحدودة‬

‫شركة رابغ العربية للمياه والكهرباء المحدودة‬

‫شركة رابغ العربية للمياه والكهرباء المحدودة‬

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