SCHOOL DISASTER

PREPAREDNESS
PLAN
(1 YEAR PLAN)
PREPARED BY:

A LV I N J O H N V I L L A N U E VA
JOSHUA PIDLAOAN

D O N N Y H E R VA C I O

J A K E J O R D A N C E R VA N T E S

PA M E L A J A N E S O R I A N O
 SCHOOL DISASTER
PREPAREDNESS PLAN

It is aimed at helping school administrators, staff, teachers and

students to be prepared in case of emergencies and
disasters due to natural hazards (e.g. earthquakes, floods,
typhoons, landslides, etc.) or man-made causes (e.g. urban fire,
chemical spills, bombs, etc.) to protect themselves from
personal injury and death.
Objectives in
School Disaster
Preparedness Plan
 General Objectives of a
Disaster Preparedness Plan
The objective of SSB is to develop a culture of preparedness and safety in school as
well as resilience of school communities. The disaster preparedness culture is an
absolute requirement in establishing SSB.

It will be well-organized if there is a supporting system, good planning process,

procurement, and maintenance of the school means and infrastructure. The SSB
concept developed by CDE is expected to provide a reference for DRR initiatives and
community-based disaster management in general and school-based disaster
management in particular.
 General Objectives of a
Disaster Preparedness Plan
The following is a list of general objectives departments should consider when
creating an Information Disaster Prevention and Recovery Plan:
• Ensure the safety of all employees and visitors at the site/facility
• Protect vital information and records
• Secure business sites and facilities
• Safeguard and make available vital materials, supplies and equipment to ensure
the safety and recovery of records from predictable disasters
• Reduce the risk of disasters caused by human error, deliberate destruction, and
building or equipment failures
• Be better prepared to recover from a major natural catastrophe
• Ensure the organization's ability to continue operating after a disaster
• Recover lost or damaged records or information after a disaster
 Plan Information
 A sound understanding of the nature, scope, and limitations of a
disaster plan ensures that management's expectations are
realistic and the plan plays its proper role in achieving the
department's overall goals and objectives.
 An information disaster plan is a practical program of preventive
steps and actions responding to potential and actual disasters.
While each department must determine its own specific
objectives, several main objectives are present in all plans. The
plan should:
• Identify and adequately protect the department's vital records (vital
records program).
• Reduce the risk of disasters caused by human error, deliberate
destructiveness, and building or equipment failure, as well as, the adverse
consequences of all disasters by mandating specific security, maintenance
and training programs (disaster prevention).
• Ensure the department's ability to effectively resume operations after a
disaster by spelling out management policies, procedures, and resources
to be activated in disaster situations (crisis management).
• Ensure the department's ability to rapidly reconstruct essential
information and salvage damaged records containing information essential
to establishing detailed recovery procedures, and a management directive
for implementation (disaster recovery).
Strategies in
School Disaster
Preparedness Plan
Disaster Management Strategy (2014 – 2017). This Disaster Management
Strategy focuses on preventing destruction from (natural) disasters through
advocacy, prevention, knowledge management, better coordination, capacity
building strategies, and better preparedness through advanced emergency
response.

The Vision of the Strategy is turning Disaster Resilient Rural Afghanistan by

2020. Its Mission to reduce incidences of disaster risks through early
recovery and mitigation.
Getting Your School Prepared
- Thoughtful planning and preparation can help ensure the safety of students
and staff should and earthquake occur during school hours. These tips can
aid in the preparation process.
1. Consider the buildings.
Schools are built to code at the time of their construction, and many older
school buildings might not meet earthquake protection standards. Seek out an
architect to evaluate the building and point out areas that could be reinforced.
2. Secure furniture.
Any tall shelving, audio-visual equipment and heavy computer cabinets should
be secured to the wall. Try to avoid placing heavy objects on shelves or other
surfaces where they might fall during severe shaking.
The Strategy is divided into four Strategic Objectives:
1.  Institutionalize and integrate risk reduction systems in MRRD’s
development Programmese and Directorates for disaster resilient
communities to mitigate and respond to the risks of disasters.
2. Capacity building and Develop a knowledge management system and
research environment to maximize the impact of, and value of, MRRDs
activities in disaster risk reduction. 
3. Addressing the social and economic marginalization of those more
vulnerable to disasters and the underlying root causes of vulnerabilities.
4.  Address Disaster Recovery needs of the community, and provision of
Emergency Response and Immediate Relief within MRRD programmes.
Disaster Management support is also generated through the cluster
approach of humanitarian support established for: Education, Food
Security and Agriculture, Health, Logistics, Nutrition, Protection, and is sub
divided in Child Protection in Emergencies, Gender Based Violence,
Housing, Land and Property task Force, IDPs task Force, Mine Action and
Water & Sanitation.

- This strategy acknowledges the particular vulnerabilities of women, IDPs,

migrants, pastoral communities, returnees, children, the elderly, people
living with disabilities, and families and individuals living in poverty.
Plan of Activities & People
Involve/Implementor
PREPARED BY:
J O S H U A PI D L AO A N
D O N N Y H ERVAC I O
 SCHOOL DISASTER MANAGEMENT PLAN
What is the NEED for preparing a School Safety Plan?
The aim of School Safety Plan is to ensure the safety of students
and staff during emergencies . It is necessary to know how to
identify hazards in the school, how to manage the hazards and
how to mitigate the effects through planning and effective
response. As the schools have many resources and are
community nodes, they also have a responsibility towards the
immediate locality.
 STEP 1 (Sensitisation and Preparation):
- Initially, a Sensitisation Meeting should be held in the school. The
Principal has to play the lead role.
STEP 2 (PART 1: Formation of Teams and Groups):
PART 2: Delineation of Roles and Responsibilities
PART 3: Materials! Equipment and Training Requirements
The following three groups are to be constituted:
1. the Co-ordination I School Disaster Management Committee,
2. the Disaster Awareness group and
3. the Disaster Response Group
 STEP 3 (Children with Special Needs)
- Children are especially vulnerable during a disaster, and those with
special needs even more so.
STEP 4 (Dissemination and Mock Drills)
- After the plan has been prepared, it should be disseminated to all
participants and students. Innovative methods for dissemination can
be used for sharing the information.
Mock drills are a must to test the various elements of the response
plan in order to evaluate it. Drills and exercises are an extremely
Important part of the preparedness plan as they :
1) teach students, staff and parents how to respond to the
complications of an actual disaster, and
2) help you evaluate how well all parts of your emergency plan work
together, and how well your staff and students have been trained.
• Ideally the school plan needs to be periodically evaluated and
updated on a quarterly basis. The first Mock Drill will have many
loopholes and therefore needs to be evaluated and made more
efficient.
• After the mock drill , the following issues can be discussed with the
students:
Safety Considerations
- It needs to be stressed that each student's first responsibjlity is for his
or her own personal safety. Students should learn how to help
someone else who is injured however.
 Emotional Considerations
- It is normal for students to feel very frightened, worried, or even
physically sick when a disaster strikes. The students can be encouraged
to talk about what they can do after a disaster, to lessen their fear or
raise their level of preparedness.
DRILL
- Important safety tips can be shared. Different parameters can be used
to do this, like examining whether evacuation of a classroom can be
done in less than 1 minute without any students pushing or fall ing,
whether the whole school can be evacuated in less than 4 minutes
using different exits etc.
It can be discussed how the students can prepare
themselvesforvariousincidents like Fire/ ChemicalAccident etc.
 INFORMATION
- Students and teachers alike should be educated on what they should
do and not do in the event of a disaster. Instructions can be clearly
written in the laboratories and kitchen areas.
- The Do’s and Dont’s on various types of disasters are given for
students, teachers and their families.
STEP 5 (Checklist)
- As mentioned earlier, the efficiency and effectiveness of the School
Safety Plan will depend on regular updating and review. If this is done
in a participatory manner, the plan would be more useful. An
illustrative list of checks that can be used by the school authorities is
given below:
1. Have the emergency Telephone/Contact numbers been confirmed with the
concerned departments?
2. Are the emergency contact numbers prominently displayed on the plan?
3. Does the plan clearly specify procedures for reporting emergencies to the
government services and the relevant education authority?
4. Are the potential risks within and up to a kilometer from the workplace
identified?
5. Does the plan clearly mention about the evacuation plan?
6. Are the roles and responsibilities of key personnel's task force team leaders,
class teachers, office staff and students clearly defined?
7. Are the staff responsibilities to account for and supervise students during
and following the emergency clearly described?
8. Does the plan address the students with special physical, mental and medical
needs?
9. Does the plan describe about how the staff will be trained and when exercise
will be conducted?
10. Has the plan been endorsed by local police and fire brigade?
11. Do all students/teachers know the team numbers?
12. Does the plan having provi sion for replacing/co-opting new members?
 People Involve and
Implementers In School
Disaster Prepared Plan
- Since 2007, the Philippines Department of Education (Dep-Ed) has started to
mainstream disaster risk reduction into the education sector. Dep-Ed issued a
policy, Dep-Ed Order no. 55, that priorities the mainstreaming of disaster risk
reduction in the school system.
- A Disaster Risk Reduction Resource Manual was developed for school
administrators, principals, supervisors and teachers on the implementation of
disaster risk reduction projects.
Roles and Responsibilities of Schools, Divisions and Regions
1. Schools are mandated to form School DRRM team, which is headed by a
designated coordinator.
2. School DRRM Team and Coordinator are expected to: ensure the
establishment of an early warning system for the school, conduct an annual
student-led risk identification and mapping within and around the school
premises, plan and implement disaster preparedness measures
3. School Division Office (SDO) provides support to and leads schools in the
implementation of DRRM initiatives, and integrates DRRM in the Division
Education Development Plan. 
-The SDO monitors safe site selection and construction of new school buildings,
and recommends possible class suspension to the local DRRM Council. During
emergencies, the SDO prepares for and facilitates possible deployment and
provision of resources to affected SDO personnel and schools.
4. Regional Office supports the SDOs in implementing DRRM initiatives, issues
policies and monitors DRRM activities, conducts policy research on DRRM, and
integrates DRRM in the Regional Education Development Plan.
- The Regional Office also maintains close coordination and collaboration with
the Regional DRRM Council.
 Preparedness Planning or
Evaluation before the Disaster
Budget/Finances & Timeline
PREPARED BY:
J A KE J O R D A N C ERVAN T ES
PA M EL A JA N E SO R I AN O
The Philippine
archipelago is located
on the western rim of
the Pacific Ocean, a
very active part of
the Earth
characterized by an
ocean-encircling belt
of active volcanoes
and earthquake
generators or fault
lines.
Because of this, the
country regularly
experiences disasters
such as earthquakes,
typhoons, landslides,
and other complex
emergencies
including forms of
man-made
emergency such as
fires.
One basic source of
funding that can be
utilized in the
occurrence of
disasters is the
National Calamity
Fund. This is a
lump-sum amount
included in the
annual budget of the
national government.
Releases from the fund
are made directly to the
appropriate
implementing
departments or
agencies and/or local
government units in
accordance with the
recommendation of the
NDCC and upon
approval of the
president of the
There is also no sure
way of preventing the
occurrence of man-
made disasters.
However, we can
build and enhance our
capability to address
these unfortunate
catastrophes and
emergencies through
effective disaster
management systems.
To respond immediately to an emergency or disaster,
25% of the National Calamity Fund is released to lead
departments such as the social welfare and development,
public works and highways and national defense
departments as a Quick Response Fund.
The amount is a stand-by fund which shall be utilized in
times of calamities and is intended primarily to provide
relief and rehabilitation to calamity-affected
communities and areas and to normalize as quickly as
possible the situation and living conditions of the people
in such communities and areas.
Another source of funding is the local government
calamity fund set aside by local government units
(LGUs) from their annual local budgets. This amount is a
mandatory budgetary item equivalent to 5% of the
estimated income of LGUs from regular sources.
The allocation for the National Disaster Risk
Reduction and Management Council and Quick
Response Funds in the 2021 budget bill at 27.25
billion, is larger in the 22.8 billion in the 2020
national budget.
In 2016, the expenditure value of the government of
the Philippines on the rehabilitation and recovery
amounted approximately 692.7 billion Philippine
peso was spent on disaster preparedness.
Thank you for listening!!!
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