Professional Documents
Culture Documents
Storage in Warehouse
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CONTENT OF PRESENTATION
Introduction
Objective
Scope
Good Storage Practices
General requirements
Premises / warehouse
Storage facilities
Personnel
Stock management and control
Documentation
Supporting explanations
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INTRODUCTION
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INTRODUCTION
OBJECTIVES
To gain basic understanding of the
Good Storage Practice ( GSP )
applicable to the warehouse
SCOPE
DEFINITION OF GSP
• The special measures that need to be
considered in the storage and
distribution of good product, such that
the products will be of the nature and
quality intended when it reaches the
customer
REQUIREMENT OF GSP
GSP COMPONENTS
1. Premises/warehouse
2. Storage Facilities
3. Personnel
4. Stock management and control
5. Documentation
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PREMISES
General requirement
Size & storage requirements
Temperature and humidity control
(where required)
Pest control
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GENERAL REQUIREMENTS
Built for its intended purpose
Suitable and approved location
Suitable building materials
Provide protection
Provide security from unauthorized persons
Properly maintained
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SIZE REQUIREMENT
STORAGE REQUIREMENT
STORAGE ENVIRONMENT
Temperature & humidity control (where required)
Continuous monitoring of humidity and temperature:
Numbers & locations of monitoring points
(temperature mapping)
Calibrated monitoring equipments
Time & frequency of monitoring
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STORAGE ENVIRONMENT
• Storage temperature requirement should
comply with the labeling and/or regulatory
requirements.
• Storage condition must not compromise
the safety and quality of the product
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PEST CONTROL
Written pest control program
Outsourcing is recommended
Use of safe pest control agents
No risk of contamination to the materials and
products
Proper records
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STORAGE FACILITIES
General facilities:
sufficient lighting
air-conditioning (where required)
Safety facilities:
personal protective equipments
safety signs
alert/alarm system
fire extinguishers, etc
Forklifts / trolley
Computers
Generators, etc
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PERSONNEL
Qualified personnel with:
experience
good health status
Sufficient number of personnel
Appropriate & continuous training programme
Store organization
department heads
supporting staffs
clerk/store keeper
store attendant – material handlers
driver/ security guard
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TRAINING
Basic training:
e.g.: store / warehouse management, inventory ,
safety, hygiene, good housekeeping (5 S)
Specific training:
e.g. computerized stock management - Macola
proper labeling
scheduled stock check
or count
Identification labels
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PRODUCT RELEASE
RETURNED GOODS
REJECTED/DAMAGED GOODS
PRODUCT DISPOSAL
Written procedure should be established:
handling of products before disposal
segregation
labeling
disposal method should be according to the
company and country regulations
regulatory requirements should be always
observed
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DOCUMENTATION
General requirements
Types of documents
Control of documents
Record keeping
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DOCUMENTATION OBJECTIVES
2. Record
written records of the operations or
activities
type of record;
hard copy; stock cards, logbooks
soft copy
h ed Pro d u ct
Finis
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CONTROL OF DOCUMENT
Retrieval process
Obsolete copies
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RECORD KEEPING
Kept in safe place
Reviewed/updated from time to time
Can be accessed and referred easily
Kept within appropriate time – shelf life
Destroy/ dispose according to
documented procedure
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SUPPORTING EXPLANATION
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Guidelines :
1. WHO : Annex 9 – Guide to Good Storage
Practices for pharmaceuticals, 2003
2. UK/EU: EC Directive (92/25/EEC) on wholesale
distribution UK Guidelines on Good Distribution
Practice
3. Australia : Code of Good Wholesaling Practices
1991
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PREMISES
BUILT FOR ITS INTENDED PURPOSE
LABELING/
AREA
REJECT
PACKAGING
CARTONS/BOTTLES
PACKAGING
MATERIALS
AREA
TINE
QUARAN-
STORAGE WASHING
AREA
FILLING
RM
G
IN
QUALITY CONTROL
PL
AREA
M
SA
COMPOUNDING LOCKERS
COMPOUNDING
FEMALE
CODING AREA
STORAGE /
DISPENSING
LABEL
BATCHING
MALE
LOCKERS
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WAREHOUSE : AN EXAMPLE
SCREEN
LAMP, PROTECTED WITH SCREEN
SCREEN
VENTILATION
CANOPY
WEIGHING AREA
DOOR
PLASTIC CURTAIN Pedestrian mark
EXTINGUISHER
QUARANTINE
REJECTED
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BUILDING MATERIALS
Suitable building materials :
Refer to premises
Storage area/ warehouse is part of the premises of the
factory building
Whenever possible, apply appropriate building
foundation, concrete floor, brick/solid walls, pile/steel
construction, roof-tile or corrugated zinc/aluminum roof.
Provide protection from:
excessive heat & temperature
sunlight, rain/floods
dusts & other contaminants
security from unauthorized persons
properly maintained, e.g. cleanliness, physical
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PROVIDE PROTECTION
Provide protection from:
excessive heat & temperature
sunlight, rain and/or floods
dusts & other contaminants
security from unauthorized persons
properly maintained, e.g. cleanliness,
physical
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ADEQUATE SPACE
SEGREGATED AREA
MONITORING POINTS
Numbers and locations of monitoring points
(temperature mapping) :
to ensure a uniform temperature and
humidity, at several location in the room
a control thermometer and humidity
meter is placed and monitor;
to ensure a uniform temperature and
humidity at each location, the room
could be provided by roof’s ventilation
fans to achieve air circulation.
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CALIBRATED MONITOR
MONITORING PERIOD
STORAGE LIGHTINGS
Bio-hazard cabinet, to
handle toxic, irritating
substances.
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PPE SIGNS
RECOMMENDATION TO USE PROTECTIVE EQUIPMENTS
SAFETY SYMBOLS
TOXIC
OXIDIZING EXPLOSIVE
CORROSIVE
FLAMMABLE IRRITANT
Flammable
Flammable Irritant substance Environment toxic
substance
substance substance
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FIRE EXTINGUISHERS
A suitable fire extinguisher should be provided at
working areas. There are several extinguisher types :
Powder (electricity)
Foam (paper, solid substances)
CO2 (all type of fire accident)
Avoid all CFC extinguishers (ozone depletory)
Water mist
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CARRIAGE TOOLS
Depending on the size and activities of the
factory movement of the goods could be done
using forklift, trolley or hand pallet
Usually battery operated forklift or reach trucks
are used for indoors operation.
Less expensive carriage are trolleys or hand
pallet as those are manually operated
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ADMINISTRATION SYSTEM
For monitoring and administrative purpose, a personnel
computer (PC) is convenient to operate
A stand alone PC or a LAN system may be used depending on
the requirements. A larger company may be convenient to use
a LAN system
A back up system should be provided to prevent data loss,
incase there is a failure in electricity as well as trouble of the
computer system
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GENERATORS
Is an alternative electricity source, next to the
municipal electricity source, if the latter is not
reliable
Could be used as a back up of electricity failure
There are several types depending on the power
It is noisy and should be located at a remote area,
however there are now silent types
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5 S: WORKPLACE ORGANIZATION
SEIRI (CLEARING UP):
Remove what is not needed and keep what is needed
SEITON (ORGANIZING):
Place things in a such way that they can be easily
reached whenever they are needed
SEISO (CLEANING):
Keep things clean and polished; no trash an dirt in workplace
SEKETSU (STANDARDIZING):
Maintain cleanliness after cleaning-perpetual cleaning
SHITSUKE (SELF DICIPLINE):
Commitment, a typical teaching and attitude towards any
undertaking to inspire pride and adherence to standards
established for the four components
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5 S: WORKPLACE ORGANIZATION
Benefit of 5S implementation :
• reduce inventory,
• efficient on workplace usage,
• reducing time for searching material
and finished goods,
• keep workplace clean and tidy,
• improve working condition,
• reduce work accident,
• increase discipline,
• follow procedure etc.
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RECEIVING INSPECTION
STOCK CONTROL
PRODUCT HANDLING
Product release, repackaging &
transportation:
It is important to periodically monitor stock of all
the materials, including :
• release finished goods to,
• repackaging of miss-production, and
• the number of transported materials to the
customers
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PRODUCT DISPOSAL
GOODS IDENTITY
Material and finished product identification
Ensure, delivery / production date, batch number
of each material / finished product are legible,
recorded and monitored when used for
production. This is important for traceability
purpose
During stock take this should be verified and
rechecked whether it is still not expired
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TRACEABILITY
Tracking / trace-ability purpose
A proper labeling / identification, systematic
storage and stock card system will facilitate
traceability and retrieval of suspected stocks.
The stocks should be properly recorded,
documented and retain.
A PC will help to organize documents and
support tracking system
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Thank you.