HSE Management System

March 2022

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express written permission of Nestar Group.
What is A Health and Safety Management System?

A HSE Management system is a framework where all the 3 HSE factors, using an integrated approach,
are effectively Managed to reduce risks in the workplace.

Today in this part of the world, organizations are under growing

pressure to comply with health, safety and Environment (HSE)
standards and regulations. While there are various aspects to
creating and maintaining a safe working environment, the key is to
develop a health and safety program and implement it, if you want
a workplace that’s healthier and safer. an effective HSE
management system an efficient way of protecting your valuable
asset, that is, your workers.

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Why is HSE Management Important?
If your Safety Management System is not effective, you may well be increasing both the safety and legal liability risk
within your organization. Do we agree with this statement?

The Objective of a safety management system is:

1. To assist an organization to fulfil its legal requirements and other requirements (ISO 45001:2018
and ISO 14001:2015).

2. Duty of care to keep people safe and healthy

3. Building a safety culture across the organisation

WHY?
4. To provide a practicable, standard and structured management approach to control its safety risks
and improve the health & safety performance through systematic and active management of:

• Process safety – Its aim at implementing controls to the risk of large scale and catastrophic
workplace risks resulting from design processes, engineering or operational and maintenance
practices.

• Personal safety – Personal safety implies identifying and eliminating or mitigating workplace
and job-specific hazards that can injure or kill members of our team or lead to occupational
illness. Its as a result of interactions between people and/or equipment, often seen as easily
preventable.

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key potential benefits of Health and safety management system
 Proper management of H&S risks and improved H&S performance by developing and implementing effective policies.
 Reducing workplace incidents
 increasing productivity and enhancing reputation
 Reinforcing leadership commitment to proactively improve H&S performance

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 Orange Beauty Care (OBC)
Health and Safety Management System Framework
This framework outlines the Health and Safety Management System Policy, Elements, related guidelines, and requirements for managing Key Risk Areas at OBC

Stop Work Policy Work Health and Safety Policy Smoke-Free Environment Policy

4. RISK 7. INCIDENT 9. INFORMATION

2. GOVERNANCE
MANAGEMENT
HSMS ELEMENTS MANAGEMENT MANAGEMENT

10. MONITORING,
3. OBJECTIVES, 6. CONTRACTORS 8.CONSULTATION &
1. LEADERSHIP 5. PEOPLE MEASUREMENT &
TARGETS & PLANS AND SUPPLIERS COMMUNICATION REVIEW

HSG 4.1 H&S Risk

Management HSG 7.1 Incident Notification HSG 9.1 Records,
HSG 2.1 Regulatory
Requirements
HSG 4.2 Workplace Exposure
Monitoring
GUIDELINES and Investigation
HSG 7.2 First Aid
Documents & Document
Control
HSG 2.2 Roles and HSG 4.3 Managing Change HSG HSG 7.3 Injury Management HSG 9.2 Health and
Responsibilities 4.4 H&S in the Design of HSG 7.4 Emergency Safety
Projects Response Reporting
HSG 10.1 Inspections and
HSG 5.1 Pre-placement Testing
HSG 8.1 Consultation and
HSG 1.1 Demonstrating Assessment against HSG 6.1 Contractor H&S HSG 10.2 Management review
HSG 3.1 Objectives, Communication
Leadership Inherent Requirements Management HSG 10.3 Health and Safety
Targets and Plans HPG 8.2 Health and Safety
HSG 5.2 Inductions HSG 6.2 Procurement Audits
Committees
HSG 5.3 H&S Training HSG 10.4 Health Surveillance

Key Risk Areas (KRAs) and Requirements

KRA 1: Hazards and risks related to Research and Teaching KRA 2: Hazards and risks related to Environment KRA 3: Hazards and risks related to maintenance activities

KRA 1.1 Hazardous Substances & Dangerous goods KRA 2.1 Manual Handling and KRA 3.1 Working at Heights
KRA 1.2 Genetically Modified Organisms & Ergonomics KRA 2.2 Smoke-Free KRA 3.2 Working in Confined
Hazardous Biological Substances University Spaces KRA 3.3 Asbestos
KRA 1.3 Fieldwork KRA 2.3 Working from Home Management
KRA 1.4 Plant and Equipment KRA 2.4 Working Alone or in KRA 3.4 Excavation and
KRA 1.5 Personal Protective Equipment (PPE) Isolated Environments Demolition KRA 3.5 Hot Work
KRA 1.6 Noise Management KRA 2.5 Travelling on University (including welding) KRA 3.6
KRA 1.7 Laboratory Safety Business Electrical Safety and Isolation
KRA 1.8 Biological Hazards & Infection Control KRA 2.6 Managing Behavioural KRA 3.7 Testing & Tagging
KRA 1.9 Radiation Management Risks
KRA 2.7 Ambient

March 2022
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Components of HSE management System

1. Commitment and Management leadership: Commitment and leadership provide the vision, establish the policy, set goals,
and provide resources to lead and support the implementation of your H&S management programs and system.
2. Health and safety training and instruction: Everyone in the workplace needs to understand their responsibilities while
implementing and maintaining a healthy and safe workplace. Management should understand their role in setting policies
and leading the H&S management system and programs. Employers must ensure that their employees are qualified,
trained, and competent to perform their tasks.
3. Implementation and operation: For effective H&S implementation, there should be a systematic approach to carry out the
health and safety policy through an effective health and safety management system. The purpose is to mitigate risks to
determine priorities and set objectives for eliminating hazards.
4. Measuring performance: The organization should measure, monitor and evaluate health and safety performance to
determine when and where improvement is needed. Active and reactive self-monitoring determine the immediate causes
of performance and implications for the design and operation of the health and safety management system.
5. Auditing and reviewing performance: The organization should review performance based on data from monitoring and
from independent audits of the whole health and safety management system and improve it systematically.

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OPERATION / OFFICE duties
ACTIVITY
DESCRIPTION:
S/N Task/equipment Hazards/aspects
1 Use of Electrical Electrical system
devices and office overloaded,
appliances.
poor electrical
connections, poor cable
management
2 Use of Continue work without
computer/Screen break
Poor designed office set
up (wrong sitting posture &
poor sitting facilities).
Continious use of
computer screen &
uncomfortable screen
resolution
3 Office Cleaning Slippery surfaces, dust,
Use of cleaning chemical.
Risk/impact
Activity Type (R / NR)
Fire, burn, damage to
office applinces,
electric shock, falls
and injury due to
triping hazards.
Staff risk posture R N
problems and pain
(ergonomics issues),
discomfort or injuries,
e. g. to their backs and
shoulders from poorly
designed Workstations or
work environments,
Staff risk posture
problems and pain
(ergonomics issues),
discomfort or injuries,
e. g. to their backs and
shoulders from poorly
designed Workstations or
work environments.
Headaches or sore
eyes Can also occur
e.g. if the Lighting is
poor. Tiredness
Slip and trip, dust
inhalation by office
worker, skin burn/
irritation due to use of
cleaning chemicals.
RISK IDENTIFICATION, ASSESSMENT AND CONTROL FORM
SPECIFIC LOCATION
PPIC
Present / Existing controls Controls added to reduce risks
LC (Legal Concern)
Severity (S)
Frequency of Occurrences (F)
Time to notice/Detectability (D)
Present risk factor
Calculated significance (S/NS)
Severity
Frequency of Occurrences
Time to notice
Present risk factor
Final (S/NS)
E (emergency)
IPC (Interested Party Concern)
R N Y Y All appliances are Turned off before 4 2 2 16 NS All the offices should have firefighting 2 1 1 2 NS
energizing to avoid over loading, always equipment available in office(Fire
use fixed sockets to plug in equipment’s extinguisher), Do not stack paper and any
and appliances, instructions not try to repair other combustible material near the
or to modify any electrical thing is in place electrical devises, do not use extension
rather call the attention of electrician for cords in walking ways, use of multipurpose
help. socket and overcrowded extentions should
not be allowed.
Extentions should be laid on the floor and not
on the table.
Use secure sockets and switches for Electrical wires should be truncated,
office appliances and office equipment. RCD (residual current device) should be
provided for each office.
Y Y Admin or supervisor allows worker to 3 3 4 36 S Ensure they take this breaks. 2 2 2 8 NS
take rest after a specific time(break time of
an 1hr)
Provided suitable work place to workers Ergonomic chairs and Tables should be
with table and chairs. provided. Facities e.g. tables chair should be
as per the body size of workers, Training on
positure/ corect sitting posture should be
administered to the workers.
Enough lighting in office, break provided Power glasses should be used if
for workers, adjustable screen. someone having week eyesight, screen
protector can be used.
R N Y N Schedule cleaning work in off duty hours, 3 3 3 27 S if clean must be done during work hours 1 2 2 4 NS
use rubber glove while use any acid or then Slippery floor sign boards should be
chemical, MSDS for chemical is available posted on wet surfaces, use of Elastomeric
and discussed with concern, halfface nosemask advice
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Conclusion
The commitments made, sit at the heart of how we approach health and safety, with an underlying
philosophy of making health and safety management simple, flexible and with our people at the center of
everything we do.
Within the framework itself, there should be:
• Standards which set out clear expectations and accountabilities for the minimum level of control or action
required in response to certain risks or activities;
• Clear, simple, and plain-language health and safety procedures which will communicate how we will
undertake certain health and safety management obligations;
• Tools, templates and guidance material to assist our people to manage health and safety for the activities
that they undertake, and the areas in which they work. Where Additional tools, guides and instructions are
required, they can be managed locally and developed in consultation with those people who do the work.
These tools may take the form of standard operating procedures (SOP), work instructions, safety plans
and/or manuals.

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Thank You!