Orientation on NSBI

Forms and System

1
WORKSHOP OBJECTIVES
 WORKSHOP OBJECTIVES
General Objective:
• To update and ensure more accurate and comprehensive
baseline data of school buildings in all DepEd public
schools for use in planning, budgeting and decision
making.

Specific Objectives:
• To orient the School heads and SPF on the 2019 National
School Building Inventory (NSBI).
• To formulate action plan in the conduct of NSBI 2019.
 FEBRUARY 5, 2020
Time Activity
07:30 AM - 08:30 AM Registration ( Cluster 5 )
08:31 AM - 09:00 AM Opening Ceremony
Philippine National Anthem
Prayer
Introduction of Participants
09:01 AM - 09:15 AM Welcome Message
09:16 AM - 09:30 AM Workshop Objectives
09:31 AM - 10:30 AM Findings of the NSBI 2016 Validation
10:31 AM - 11:30 NN School Building Inventory Forms
12:00 NN - 01:00 PM LUNCH ( Cluster 5 & 4 ) & Registration ( Cluster 4 )
01:01 PM - 01:30PM School Health Section
01:31 PM - 05:00 PM Workshop Objectives, Findings of the NSBI 2016
Validation, School Building Inventory Forms
FINDINGS OF THE NSBI 2016
VALIDATION
 Inconsistency and Incompleteness:
Incorrect Building Storey Number
School building with 10 storeys but 3 Number of rooms
116026 – Banate CES

10 Storeys

6
 Inconsistency and Incompleteness:
Incorrect Building Storey Number
301248 - Lumot NHS

7
Inconsistency and Incompleteness:
Invalid Building Type

8
Inconsistency and Incompleteness:
Invalid Room Dimension

9
 Inconsistency and Incompleteness:
Number of Functional Toilet Bowls
101336 Sta. Rosa ES (Enrollment is 408)

10
Inconsistency and Incompleteness:
Number of Functional Toilet Bowls

11
 Inconsistency and Incompleteness:
Number of Urinals
125493 – Tukuran CES (Enrollment is 658)

12
Inconsistency and Incompleteness:
Monobloc Chair

13
 Inconsistency and Incompleteness:
Teacher’s Chair

212073 – 62 Enrollment only

Number of Teachers - 3

14
 UPDATES ON SCHOOL
BUILDING & FURNITURE
DESIGNS
Different Types of School Buildings

Bagong Lipunan Type FFCCCII

FVR 2000 MAGSAYSAY TYPE

Different Types of School Buildings
Different Types of School Buildings

SEDP BUILDING TEEP SCHOOL BUILDING

DEPED STANDARD 2011

Different Types of School Buildings

GABALDON TYPE SCHOOL BUILDINGS

 Different Types of School Buildings

DEPED CALAMITY RESILIENT SCHOOL BUILDING DESIGN (2013)

Different Types of School Buildings

DPWH-DEPED UPGRADED CALAMITY-RESILIENT

SCHOOL BUILDING DESIGN (2017)
Different Types of School Buildings

MODIFIED STANDARD DPWH-DEPED

SCHOOL BUILDING DESIGN (2018)
 School Furniture Design

ALL WOOD ENGINEERED BAMBOO

COMBINATION (WOOD&STEEL)

TABLET ARMCHAIR
 School Furniture Design

COMBINATION (PLASTIC & STEEL) NON- WOOD (ALL PLASTIC)

NON- WOOD
NON- WOOD (ALL STEEL)
(ALL PLASTIC)

NON- WOOD
(VIRGIN POLYPROPHYLENE)

TABLET ARMCHAIR
School Furniture Design

TWO (2) SEATER TABLE AND CHAIR (2018)

Temporary Learning Space (TLS) and Makeshift

Temporary Learning Spaces (TLS)

• are temporary structures provided to calamity-stricken
areas/schools to ensure continuity of teaching and learning
activities.
• are intended for short-term use of schools while waiting for
construction and/or rehabilitation of permanent classrooms.

Makeshift Classroom
• are classrooms made of non-standard or substitute materials
and temporary in nature.
• usually made of used/salvaged materials or any material
available/found on site.
Temporary Learning Space (TLS)

Perspective View
NATIONAL SCHOOL BUILDING
INVENTORY 2019
 Current Updates
• Designed In-house consolidation of the
datasets of School Building Inventory 2019
• Conducted consultation among concerned
offices at DepEd Central (EMISD, ICTS,
EFD-AS)
• Finalized the updated Process Flow, Forms
and List of definitions
• Updating the NSBI System
 Rationale
1. What do our Schools
schools have? submit
inventory
(Inventory) data in the
system

2. What do our
schools need? Classrooms,
structures,
Classroom,
structure, facility
(Requirements) facilities &
furniture are
& furniture
requirements
built and/or and shortages
3. What should we enhanced
are evaluated

provide?
(Allocation) Classroom,
structure,
facility &
furniture
allocation is
formulated
 Process Flow
Central Regional Division School
level level level level

Provide TA on the Orient SH, SPC, Conduct school

Orient RO & EFC or EBEIS
orientation and building
DO by cluster Implementation of Coordinators by inventory
SDO cluster

Issue policy Monitor & validate Provide EBEIS Submit signed

guidelines submissions from accts. to Division NSBI forms to
on NSBI schools Engineers SGOD at DO

Provide TA on Provide TA in Encode

the orientation answering NSBI data in
of extra large queries re: the EBEIS
DO NSBI

Monitor & validate

submissions from
schools

31
 Conduct of NSBI by level
Division Office - Engineers and Planning Officers
1.Orient School Heads, Property Custodians, Education Facilities
or EBEIS Coordinators by cluster
2.Provide EBEIS accounts to Engineers w/ editing facilities
(provided the necessary clearances form School Head and
SGOD)
3.Provide TA to schools (answering all kinds of queries re: NSBI)
4.Monitor and validate submissions from schools
School - School Head, SPC, EFC, EBEIS Coordinator
5.Conduct actual school building inventory
6.Submit signed NSBI forms to SGOD at DO
7.Encode NSBI data in the EBEIS
SCHOOL BUILDING INVENTORY
FORMS
 Public Schools
1. Elementary School (primary school,
multigrade school, with SPED Center etc.)
2. Junior High School
3. Junior High School with Senior High School
4. SHS Stand-Alone
5. Integrated School (Elem to JHS/SHS)
 Officials-in-Charge

with assistance from: to be validated by:

School School Property

Custodian,
Education Facilities
Planning Officer,
Engineer and
SGOD Personnel,
Head Coordinator, School
EBEIS Coordinator
 School Step-by-Step Process
• Organize a School Building Inventory Committee
• Conduct meeting
• Conduct of the School Building Inventory
• Review and validate the inventory
• Sign and submit duly accomplished form to the Schools
Division Office (2 copies)
• SDO through the SGOD-Planning Officer & Engineers will
conduct a validation and issue approval to the school for online
encoding in the EBEIS

*Notes:
• If there are errors committed by the school, they shall notify the
Division through a form or letter of notice
• SDO may put sanctions in case of non-compliance of the
required reports
NSBI FORMS OVERVIEW
 School Building Inventory Form

School Information

School
Region Division School ID
Name

CUT-OFF DATE (DATA):

AS OF February 15, 2020

 School Building Inventory Form

Table 1. Summary of Existing Buildings

Specific
Building Building Fund Fund Building
Number Type Source/s Source
Condition

Year completed Is Building

Number of Number of (if not provided
PWD
Storeys Rooms refer to building
Accessible?
type)

Have undergone Is the school

major repair in With Certificate of building included
the past five Acceptance in the DepEd
years? Y/N Book of Accounts
Table 1. Summary of Existing Buildings

Column Column Name Definition

No.
1 Building Number Refers to the number of the building
in the school
2 Building Type Refers to the different design of
school buildings within the school site
*(A comprehensive list of building
types is to be found in an Enclosure
to be attached)
3 Fund Source/s Refers to the source of budget for
construction of buildings and rooms
 Column 3. Fund Source/s

Options Definition
DepEd National Funded Refers to the school building funded by DepEd
LGU Funded Refers to the school building funded by LGUs.
(Provincial, City and Municipality)
Foreign Funded Refers to the school building funded by foreign
institution
Private Sector Funded Refers to the school building funded by private
corporations, companies, individuals and
associations
House of Representative/ Refers to the school building funded through
Senate Funded the house of representatives/senate (CDF,
PDAF etc.)
Other National Government Refers to the school building funded by other
Agency Funded government agencies

*Note: If building has multiple fund source, specify in column 3

 Table 1. Summary of Existing Buildings

Column Column Name Definition

No.
4 Specific Fund Source/s
5 Building Condition
Refers to the specific source of
budget for construction of buildings
and rooms
*Specify only for LGU funded,
foreign funded and private sector
funded
Refers to the current physical state
of a building

*Note: If building has multiple specific fund source, specify in column 4

 Column 5. Building Condition

Options Definition
Good Condition Refers to a building which does not need
repair
Needs Minor Repair Refers to the repair or replacement of school
building components which are not subjected
to critical structural loads and stresses and
which are estimated to cost less than fifty
thousand (Php 50,000) of the cost of a
standard building unit such as repair of
windows, doors, partitions and the like.
Needs Major Repair Refers to the repair or replacement of school
building components which are subjected to
critical structural loads and stresses and which
are estimated to cost fifty thousand (Php
50,000) or more of the cost of a standard
building unit such as roof frames, posts and
exterior walls
 Column 5. Building Condition

Options Definition
On-going construction Refers to the school building that are not yet
completed
For Completion Refers to a building which was not completed
according to the design. (e.g one storey
building was completed using a two storey
design building plan)
For Condemnation Refers to the school building that are not safe
for occupancy and not currently used but
without official declaration from the
Municipal/City Engineer
Condemned/For Demolition Refers to a building officially declared by the
Municipal/City Engineer to be dangerous to the
life, health, property or safety of the public or
its occupants
Table 1. Summary of Existing Buildings
Column Column Name
No.
6 Number of Storeys
7 Number of Rooms
8 Year completed
9 Classification of Building
Definition
Refers to the number of
levels/floors in a building
Refers to the number of rooms
Refers to the specific year when a
building was completed and
officially turned over to the school
Refers to the classification of how
the building is constructed
 Column 9. Classification of Building

Options Definition
Permanent Made of strong and durable materials, 80% of
which is concrete (except Gabaldon Buildings)
Semi-Permanent Made of a combination of materials such as
concrete and 80% lumber (except Gabaldon
Buildings)
Table 1. Summary of Existing Buildings

Column Column Name Definition

No.
10 Is building PWD Accessible Refers to buildings that are
compliant with the BP No. 344
(Accessibility Law) and the RA No.
7277 (Magna Carta for Disabled
Persons) which aims to make all
buildings in the country accessible
to persons with disabilities (PWDs)
11 Have undergone major Refers to the Building which
repair for the last 5 years underwent repair within the last 5
years.
Table 1. Summary of Existing Buildings

Column Column Name Definition

No.
12 With Certificate of Refers to newly constructed school
Acceptance buildings duly accepted by DepEd
thru the Principal/School Head by
way of signing of the Certificate of
Acceptance
13 Is the school included in the Refers to buildings that were
DepEd Book of Accounts already booked as assets of DepEd
following standard accounting
procedures for the transfer and
booking-up of the subject facilities

*Note:
Columns on Building Dimension (Width x Length) were removed.  
Sample for IDENTIFICATION OF SCHOOL
BUILDING IN TABLE 1
Sample for IDENTIFICATION OF SCHOOL
BUILDING IN TABLE 1
Sample for IDENTIFICATION OF SCHOOL
BUILDING IN TABLE 1
Sample for IDENTIFICATION OF SCHOOL
BUILDING IN TABLE 1
Sample for IDENTIFICATION OF SCHOOL
BUILDING IN TABLE 1
Sample for IDENTIFICATION OF SCHOOL
BUILDING IN TABLE 1
 School Building Inventory Form

Table 2. Existing Rooms per Buildings

Building Number Room Number

Room
Condition

Room
Actual Usage/s Dimension
(meters) WxL
 Table 2. Existing Rooms per Building
Column Column Name Definition
No.
1 Building Number Refers to the number of the
building in the school

2 Room Number Refers to the number assigned to a

room
3 Room Condition Refers to the current physical state
of a room
4 Actual Usage/s Refers to the manner by which a
room is currently being utilized, it
should correspond to the number of
usages. (e.g If the room is shared
by two SPED classes held at the
same time, actual usage is SPED
classroom and SPED classroom)
Table 2. Existing Rooms per Building

Column Column Name Definition

No.
5 Room Dimension (in Refers to the size of a room
Meters) Width specifying the width and length
6 Room Dimension (in (WxL). Width refers to the side of
Meters) Length the chalkboard while length refers
to the side of the window
 Column 3. Room Condition

Options Definition
Good Condition Refers to a room which does not need repair
Needs Minor Repair Refers to the repair or replacement of room
components which are not subjected to critical
structural loads and stresses and which are
estimated to cost less than fifty thousand (Php
50,000) of the cost of a standard room unit
such as repair of windows, doors, partitions
and the like
Needs Major Repair Refers to the repair or replacement of room
components which are subjected to critical
structural loads and stresses and which are
estimated to cost fifty thousand (Php
50,000) or more of the cost of a standard room
 Column 4. Actual Usage/s
Definition
Instructional Refers to rooms use for academic purposes:

Classroom SPED, Classroom Elementary (Kindergarten-Grade 6),

Classroom JHS (Grade 7-10), Classroom SHS, ALS Room, Audio
Visual, Computer Room, Industrial Arts Room, Home Economic
Room, Science Laboratory, Speech Laboratory, Research
Laboratory, Not Currently Used
Non- Refers to rooms use for non-academic purposes:
Instructional
Library/Learning Resource Center, Canteen, Clinic, Conference
Room, Offices, Faculty Room, Museum, Supply Room, Conference
Room, Data File Room/Records Room, Student Co-Curricular
Center, Youth Development Center, Not Currently Used, Others
Combination Refers to the combination of instructional and non-instructional
purposes:

Combination of Instructional and Non-Instructional

 Column 4. Actual Usage/s

If the number of classrooms in the original

design was reduced, the number of current
rooms must be reported.

Original Design: RM 1 RM 2 RM 3

Current:
RM 1 RM 2

To be Reported:
RM 1 RM 2
 Column 4. Actual Usage/s

If the number of classrooms in the original

design was increased by dividing rooms, the
number of rooms in the original design must
be reported.

Original Design: RM 1 RM 2 RM 3

Current:
RM 1 RM 2 RM 3 RM 4 RM 5 RM 6

To be Reported:
RM 1 RM 2 RM 3
 School Building Inventory Form

Table 3. Number of TLS and Makeshift Rooms

Number of
Number of Classes
Temporary
or sections using
Learning Space
TLS
(TLS)

Number of Classes
Number of
using makeshift
Makeshift Rooms
rooms
 School Building Inventory Form
Table 4.A Number of Water and Sanitation
Facilities
Number of Number of
Number of
Building Non- Sink/ Wash
Functional
Number Functional Basin
Toilet Bowls
Toilet Bowls

Number of With Septic Number of Faucets

Number of (With or
Urinals Urinal Tank? Without Water
Trough (Yes or No) Supply)
 School Building Inventory Form
Table 4.B Number of Stand-Alone Water and
Sanitation Facilities

Number of Number of Non- Number of

Functional Functional Sink/ Wash
Toilet Bowls Toilet Bowls Basin

Number of With Septic Number of Faucets

Number of (With or
Urinals Urinal Tank? Without Water
Trough (Yes or No) Supply)
Table 4. Existing Number of Water and
Sanitation Facilities
Column Column Name
No.
2-5 Functional Toilet Bowls
6 Non-Functional Toilet Bowls
7 Sink/Washbasin
8 Urinal
9 Urinal Trough
Definition
Refers to the serviceable toilet
bowls
(For male, female, PWD, shared)
Refers to the non-serviceable toilet
bowls
Refers to a sink or washbasin
Refers to a bowl or other
receptacle, typically attached to a
wall in a restroom, into which men
may urinate
Refers to a long, narrow open
container used for urinating
 Table 4. Existing Number of Water and
Sanitation Facilities
Column No. Column Name Definition
10 Septic tank Refers to a sewage-disposal unit used for
homes/schools not connected to sewer
lines. It consists ordinarily of either a
single-or double compartment of concrete
buried in the ground, so designed that
settled sludge (waste) is in contact with the
waste water as it flows through the tank
and then to a drain field. Solids are
decomposed by the anaerobic bacterial
action of the sludge
11-12 Faucets Refers to a device by which water flows
13 Stand alone Water and Refers to water and sanitation facilities that
Sanitation Facility houses a certain number of bowls, urinals
and faucets and were constructed
separately from the school building
 School Building Inventory Form
Table 5. Existing Number of Usable
Furnitures
Kinder
Kinder Arm School
Modular
Chair Chair Desk
Table

DepEd new
Other Other Design 2- seater
Classroom Classroom table and chair
Table Chair (Elem,JHS and
SHS)
 Table 5. Existing Number of Usable
Furniture
Column Column Name Definition
No.
2 Kinder Modular Table Refers to the standard modular table used
by kindergarten learner
3 Kinder Chair Refers to the chair used by kindergarten
learner
4 Arm Chair Refers to a usable armchairs in the school,
regardless of material (wood, plastic)
5 School Desk Refer to usable two-seater desks in the
school
6 Other Classroom Table Refers to the table used by learner in the
classroom.
7 Other Classroom Chair Refers to the chair used by learner in the
classroom
8 DepEd New Design 2-Seater Refers to new design of school furniture of
Table & Chair (Elem, JHS, which 1 set is equal to 2 chairs and 1 table
SHS)
on wood and steel finishes
 School Building Inventory Form

Table 6. Other Facilities

Present in
Other Facilities Campus?
(Yes/No)
1. Covered Court
2. Gymnasium
3. Entrance Gate
4. Permanent Perimeter Fence
5. Temporary Perimeter Fence
6. Playground
7. School Garden
8. Solar Panel
 Table 6. Other Facilities
Definition
Covered Court Refers to an area within the school campus covered by roof and
usually supported by steel trusses. It is commonly used for school
activities like sports, physical exercises and other activities of the
school
Gymnasium Refers to a room or building within the school equipped for
gymnastics, games, and other physical exercises. It is also often
used as venue for various indoor school programs and activities
and some others even has spectator accommodations (bleachers)
Entrance Gate Refers to a barrier used as an entrance and exit of the school,
which can be closed and locked beyond school hours
Permanent Refers to a permanent structure used to demarcate the perimeter
Perimeter Fence of the school to prevent access
Temporary Refers to a structure that has the same purpose as a permanent
Perimeter Fence perimeter fence but is temporary in nature and may not be as
sturdy as a permanent one
 Table 6. Other Facilities
Definition
Playground Refers to an outdoor area specifically provided for learners to play
on
School Garden Refers to an area used for growing plants
Solar Panel Refers to a set/s of panel/s designed to absorb the sun's rays as a
source of energy for generating electricity for the school building or
other facilities
 Signatories

• Prepared by: School Property

Custodian/School Engineering Facilities
Coordinator

• Certified True and Correct by: School

Head

• Validated by: Schools Division Office-

Engineer & Planning Officer
NSBI User Accounts
and Process Flow

73
 User Accounts
• The following user accounts must be in
place for NSBI:
– Region System Administrator: Planning Officer
– Region Officer: Region Engineer
– Division System Administrator: Planning
Officer
– Division Officer: Division Engineer
– School System Administrator: School Head
(NSBI Encoding)

74
 Process Flow

• Add building
– Input all the
details of the
building including
number of rooms

75
 Process Flow

– View/update room details

• Add rooms
– The number of rooms must be equal to the number of rooms
stated in the building details

76
 Process Flow
• Makeshift and Temporary Learning
Spaces
– Input the number of:
• makeshift rooms
• TLS
• Sections using makeshift rooms and TLS for
regular classes

77
 Process Flow
• Water and Sanitation Facilities
– Count of WatSan facilities per building
• Number of buildings will be dependent on number
of buildings added
– Total count for all standalone structures with
WatSan

78
 Process Flow
• Furnitures
– Count across all buildings

79
 Process Flow
• Other facilities and amenities
– Yes/no per presence of facility or amenity in
the school

80
NEXT STEPS
 Next Steps
Division Office - Engineers and Planning Officers
1.Orient School Heads, Property Custodians, Education
Facilities or EBEIS Coordinators by cluster
2.Provide EBEIS accounts to Engineers w/ editing facilities
(provided the necessary clearances form School Head and
SGOD)
3.Provide TA to schools (answering all kinds of queries re:
NSBI)
4.Monitor and validate submissions from schools
School - School Head, SPC, EFC, EBEIS Coordinator
5.Conduct actual School Building Inventory
6.Submit signed NSBI forms to SGOD at DO
7.Encode NSBI data in the EBEIS
OPEN FORUM
Thank You!!!