BEST WAY OF WRITING

EACH LETTER PART

PREPARED BY: J.D. GARCIA

 1. SENDER’S ADDRESS

• Typically, the sender's address is included in the

letterhead.
• When a letterhead is not used, the sender's
address is placed at the top of the letter 1-2 lines
above the date line.
• The sender's name and title are NOT included
because they are written in the letter's closing
(signature line).
 NO LETTER HEAD

• #8 Acacia Avenue
• Ayala Alabang Village
• Muntinlupa City

• August 20, 2019

• Mr. Arman Flores

• #10 Dollar Street
• Billionaires’ Village
• Silay City, Negro Occ.

• Dear Mr. Flores:

 2. DATE LINE

• Examples:
• 30 October 2010
• October 30, 2010- (American Date Format)
 3. INSIDE ADDRESS

•Address of the letter’s recipient

•Include a personal title like-
•1. Ms. 4. Dr. 7. Professor
•2. Mrs. 5. Atty.8. Father/Bishop
•3. Mr.6. Senator 9. Engr.
•If the recipient is a woman use Miss, Ms., or Mrs.
If you do not know her preference, use Ms.
•If the person may be a Dr. or have some other
title, use that title.
August 20, 2019

Judge Jaime C. Crisologo

Regional Trial Court Branch 5
Muntinlupa City

RE: Condominium Certificate of Title No. 678

Parque Espana Condominium

Dear Judge Crisologo:

This letter pertains to CCT# 678 covering a 50 sqm condominium unit located at Parque Espana Condominium
located at Trade Avenue, Madrigal Business Park, Ayala Alabang, Muntinlupa City.

The undersigned would like to request for a certification that the original copy of CCT# 678 has been submitted and
received by your office last August 1, 2019.

Said certification will be used as evidence filed involving a forgery case filed against the undersigned.

Your immediate attention to this matter will be highly appreciated.

Sincerely yours,

Maria N. Ocampo
 4. SALUTATION

• The salutation should be the personal title and last

name or family name of the recipient followed by
a colon.
• When gender is unknown better to use the
recipient’s full name.
• Example:
• Dear Chris Simmons:
• (if you do not know Chris’ gender)
 5. BODY OF THE LETTER

•1st paragraph- friendly opening followed by

statement of main point.
•A justification of importance of main point in
2nd paragraph.
•Use next paragraphs to continue justification,
background information and supporting
details.
•Closing paragraph- restatement of purpose of
letter and requests for action.
 6. CLOSING OR COMPLIMENTARY CLOSE

•Usually, same vertical position as

date line.
•Only the first word is capitalized
•Leave 4 spaces for the signature.
•If the salutation is followed by a
colon, a comma follows the closing.
 7. ENCLOSURE

•If any document is enclosed with

the letter, like a resume, this is
indicated by typing the word
“Enclosure or Enc.” 1-2 lines below
the closing. (Full Block Format)
•Another way, type Enclosure or
Enc. below the Typist’s initials
•8. Typist initials:
•The typist initials indicate who
typed the letter. If you are the
person who typed the letter,
then omit the typist initials.
 FULL BLOCK FORM

• Very truly yours,

• ROYAL CARGO FORWARDERS

• Felipe L. Agoncillo

• Enc.
• Bill of Lading
• Certification of Ownership
 INDENTED OR TRADITIONAL FORM

• Sincerely yours,

• Save the Child Foundation

• Criselda D. Espiritu

• Enc.
• Construction Photos
• Billing Statement
• TODAY:
• 1. TAKE HOME QUIZ – FORMATS OF LETTERS
• 2. DUE NEXT MEETING
• NEXT MEETING:
• 1. SUBMIT THE TAKE HOME QUIZ
• 2. QUIZ ON WRITING A BUSINESS LETTER
• 3. BRING BOND PAPERS