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Access Databases

Microsoft Access is a database management application that allows users to create and manage databases through objects like tables, forms, queries and reports. An Access database stores all of its data and objects in a single file. The document provides instructions on starting a new Access database, creating tables and forms to organize student data, entering sample records, and performing activities like generating reports and queries.

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Musonda Mwenya
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80 views7 pages

Access Databases

Microsoft Access is a database management application that allows users to create and manage databases through objects like tables, forms, queries and reports. An Access database stores all of its data and objects in a single file. The document provides instructions on starting a new Access database, creating tables and forms to organize student data, entering sample records, and performing activities like generating reports and queries.

Uploaded by

Musonda Mwenya
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd

MICROSOFT ACCESS

• Microsoft Access is a database management application software.


• In Access, every database is stored in a single file. That file contains
database objects, which are the components of a database.
• Database objects are the main players in an Access database. There
are six different types of database objects: Tables, Forms, Objects,
Fields, Queries and Reports.
• An access database can incorporate Macros and Modules.
• Macros are mini-programs that automate custom tasks and it is a
simple way to get custom results without becoming a programmer.
• Modules are files that contain Visual Basic code. This code can be
used to do many tasks, such as updating 10,000 records or sending
an email.
STARTING MICROSOFT ACCESS DATABASE
• To start Microsoft Access, click “Start button”, go to “All Programs”,
open “Microsoft Office”, and click “Access”.
• The Microsoft Access Welcome page is displayed on the screen, with
a number of templates.
• Click on the “Blank database” template. You can either select a
“Template category” and select the template you want to use or
select “create”.
• Type a file name for the database you're about to create. (type
“Lafarge” for our database).
Exercise #2
1. Open a new database and save it as Exercise 2
2. Create the following tables, Hostel 1 and Class 2, with the following
fields, use appropriate data types:
Hostel 1Class 2
Student ID Student ID
First name Subjects
Last name Grade
Gender
Phone number
Address
Hostel
3. Create forms for the two tables.
Activities:
1. Enter the following data:
HOSTEL 1            
STUDENT ID FIRST NAME LAST NAME GENDER PHONE NO. ADDRESS HOSTEL
204194 James Kabwe M 913847 Mpulungu Zambezi
204196 Mary Phiri F  645634 Mansa Kariba
204197 Martin Mambo M  766504 Kasama Luapula
204198 Febby Kombe F  841905 Kabwe Kariba

CLASS 2    
STUDENT ID SUBJECT GRADE
204194 Chemistry A
204196 Chemistry C
204197 Biology A
204198 Physics C
Activities:
1. Enter the following data:
2. Establish a primary key for each table.
3. Create a relationship between the two tables.
4. Create a report containing ID numbers, first names, last names,
courses, and letter grades for all students.
5. Create a query to search for students with all subject grades above
B. Display the ID number, first name, and last name in the query.
Activities:

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