MICROSOFT ACCESS

• Microsoft Access is a database management application software.

• In Access, every database is stored in a single file. That file contains
database objects, which are the components of a database.
• Database objects are the main players in an Access database. There
are six different types of database objects: Tables, Forms, Objects,
Fields, Queries and Reports.
• An access database can incorporate Macros and Modules.
• Macros are mini-programs that automate custom tasks and it is a
simple way to get custom results without becoming a programmer.
• Modules are files that contain Visual Basic code. This code can be
used to do many tasks, such as updating 10,000 records or sending
an email.
STARTING MICROSOFT ACCESS DATABASE
• To start Microsoft Access, click “Start button”, go to “All Programs”,
open “Microsoft Office”, and click “Access”.
• The Microsoft Access Welcome page is displayed on the screen, with
a number of templates.
• Click on the “Blank database” template. You can either select a
“Template category” and select the template you want to use or
select “create”.
• Type a file name for the database you're about to create. (type
“Lafarge” for our database).
Exercise #2
1. Open a new database and save it as Exercise 2
2. Create the following tables, Hostel 1 and Class 2, with the following
fields, use appropriate data types:
Hostel 1Class 2
Student ID Student ID
First name Subjects
Last name Grade
Gender
Phone number
Address
Hostel
3. Create forms for the two tables.
Activities:
1. Enter the following data:
HOSTEL 1            
STUDENT ID FIRST NAME LAST NAME GENDER PHONE NO. ADDRESS HOSTEL
204194 James Kabwe M 913847 Mpulungu Zambezi
204196 Mary Phiri F  645634 Mansa Kariba
204197 Martin Mambo M  766504 Kasama Luapula
204198 Febby Kombe F  841905 Kabwe Kariba

CLASS 2    
STUDENT ID SUBJECT GRADE
204194 Chemistry A
204196 Chemistry C
204197 Biology A
204198 Physics C
Activities:
1. Enter the following data:
2. Establish a primary key for each table.
3. Create a relationship between the two tables.
4. Create a report containing ID numbers, first names, last names,
courses, and letter grades for all students.
5. Create a query to search for students with all subject grades above
B. Display the ID number, first name, and last name in the query.
Activities: