ADMINISTER

COMPANY
RECORD
ADMIN CLERK – AC OO2: 2-2021
MINUTE MEETING
A D M I N I S T R AT I O N
 Explain types of meetings.

Explain group of attendees.

OBEJCTIVES
Describe types of approval or
amendments to previous meetings.

Describe types of supporting

documents.
MEETING
A N A S S E M B LY O F P E O P L E F O R A
PA R T I C U L A R P U R P O S E , E S P E C I A L LY F O R
FORMAL DISCUSSION
TYPES OF MEETING…

• Kick-Off Meetings
• Coordination Meeting
• Safety Tool-box Meeting
• Site-Progress Meeting
• Technical Meeting
First meeting with the project team

Introduction of each project member

Clarification of the statement of work and KICK-OFF

scope of the project
MEETINGS
Develop a plan for risk management.

This meeting allows the project manager

to define goals and build a consensus
First meeting with the project team

Introduction of each project member

Clarification of the statement of work and COORDINATION

scope of the project MEETING
Develop a plan for risk management.

This meeting allows the project manager

to define goals and build a consensus
Informal group discussion that focuses on
a particular safety issue.

Promote department safety culture and

safety discussions on job sites

Effective way to deliver relevant and

SAFETY
timely messages to entire work crew TOOL BOX
MEETING
Who should deliver a safety tool box
meeting? Safety officer

Conducted every day if needed between 5

minutes to 20 minutes.
Client or contract administer receives
progress report

Presented by contractor, consultant,

supplier, local authorities and others

Include progress report, photos, cost

SITE
projection and critical path method. PROGRESS
MEETING
Discuss problems and issues

Monthly basis.
Meeting between contractor, client
(technical team) & consultant

Presented by contractor, consultant, local

authorities and others

Settle technical matter like structures, TECHNICAL

mechanical and electrical, architect
MEETING
Inform any changes occur at site and
drawings.

Conduct when required.

 • Knowledge on the type of
meetings
GROUP OF
• Attendee of a particular
ATTENDEES meeting is depending on the
meeting purpose
KICK-OFF MEETING

P R O J E C T AWA R D E R &
CONTRACTOR
 C O O R D I N AT I O N
MEETING

CONTRACTOR, SUPPLIER,
N O M I N AT E D S U B C O N T R A C T O R
 SITE PROGRESS
MEETING

P R O J E C T AWA R D E R , C O N T R A C T O R ,
L O C A L A U T H O R I T Y & C O N S U LTA N T
SAFETY TOOLBOX
MEETING

SAFETY OFFICER &

CONSTRUCTION TEAM
 TECHNICAL
MEETING

CONTRACTOR, TECHNICAL TEAM

F R O M P R O J E C T AWA R D E R ,
Amendments are changes made to a research
project after approval from a review body has IDENTIFY TYPES
A P P R O VA L A N D
been given. AMENDMENT OF
PREVIOUS MEETING
Approval is a formal or official statement that
something is acceptable.

Changes made to contract, bill of quantities, cost ,

and other.

The important is to avoid confusion and stress for

decision making.

Assist chairman to conduct meeting.

Bills of Quantities
IDENTIFY TYPES
OF S UP PORTIN G
DOCUMENT
Previous Meeting Agenda

Rules and regulation for meeting’s topic

Copy of amendment of drawings.

Copy of contract agreement.

 SAFETY
ETHICAL RECORDING
METHOD

PROTECT COMPANY DATA

(PRIVATE AND
CONFIDENTIAL)

This Photo by Unknown Author is licensed under CC BY-SA

QUESTION
1.GIVE ONE EXAMPLE OF SUPPORTING
DOCUMENT FOR MEETING
2. WHEN TO CONDUCT TECHNICAL MEETING
SLIDE TITE
Thank you