- Strictly Confidential -

Supplychain Process - Nigeria

 - Strictly Confidential -

Supplychain Process - Nigeria

Import
• Planning Team Analysis and Request for
Ordering
• Finance Manager Raises order in SCMS
Warehous
e& Raw Materials
Quality Status to
Alerts Finance
Manager
Stock
Level
Local Purchase
• Finance Manager Raises Purchase
Order
• Factory Manager Approve

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Nigeria - Logistics
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Supplychain Process – CAL Nigeria

Materials Request
• Import
• Planning Team shares the Production Planning to GM/Finance Manager
• FM Raises Order in SCMS upon confirmation from Planning
• Local
• Production Incharge Request based on Planning
BPO Sends Proforma Nigeria Logistics sends Shipment Plan Confirmation
• Stores confirms availability of Availability or Request for Materials Invoice to Nigeria Approved Form M to request from BPO to Factory
• GM/FM Approves order Logistics for Form M BPO Manager/Country Manager

Customs Clearing Damage

• Local Purchase – QA Approves/Rejection Production Manager Warehouse / Stores
Shipment Sailing by Nigeria
Request for Materials Manager Approval WIP
Logistics • Import – QA Approves/Rejection and
Claims Insurance

Finance Update Dispatch / Trade Sales Teams

Quarantine Sorting QA Approval Finished Goods on WMS Transfer to Stores Request in WMS

Outbound Team to Waybill sends out to Trade Finance Generate

Trade Finance Details of Dispatch CAL Generate
dispatch Trailers / Outbound / Trade Invoice and sends to
Approves order Order to CAL Waybill Factory Warehouse
Trucks for Loading Finance

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Nigeria - Logistics
 - Strictly Confidential -

Supplychain Process – CAL Nigeria

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Stock Transfer - Documentation

Finis
h ed G
ood
s A/
wW
aybi
ll

Invoice Finished Goods A/w Waybill

bill
Way
A/ w
d Goods
he
Finis

Finished Goods A/w Waybill

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6
INTRA & INTERCOMPANY FLOWS
RAW MATERIALS and PACKAGING
Goods direct movement from
vendors to factories

External vendors Orders Management

O.D
China HK TRADE Mxxx
VIRTUAL SAP CENTER
Legal entity Insurance Tomato
Lxxx GHANA
USA Hong-Kong ZINT
INDUSTRY
ZPO Legal entity

I.D I.D
Purchase Price
India Freight Purchase Price
Freight
Mark Up %
Customs duty
Etc… Cleareance
Local Cost

ZPO – Purchase Order

ZINT – Intercompany Order between
different legal entities // societies Hong Kong collects docs. from vendors and
Trade SAP centers Lxxx creates packing list + Intercompany invoice
Manufacturing SAP centers Mxxx
 - Strictly Confidential -

Supplychain Process - Nigeria

Sending Copy / Applying for PAAR /

Raising Sales Application of Shipment
Org Documents Inspection Report
Order in GBFims Form M by Notification from
to Country by Country
by Factory/Sales Country Logistics BPO Logistics
Logistics by BPO

Allocation of Customs Receipt of Reconciliation of

Documents to Transportation
Clearance by Exchange Control / Accounts with
Clearing / of Containers
Transporters Agents Clearing Customs Clearing Shipping &
to Warehouse Documents Terminal Operators
by Country Logistics Agents

Payments to
Outbound –
Warehousing - Clearing /
Sales to
Inward Transport
Customers
Agents

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Raising Sales Orders

Planning Team recommends Order Quantity

Order Quantity to be approved by Country Manager

Country Sales / Factory Team raises order in GBFims

Proforma gets raised in GBFims and send to Country Logistics

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Form M Processing

1. Allocation of Proforma to Banks by Finance Team

2. Form M Application to CBN
3. Documents Requirements
• Retail Products - Insurance, Nafdac Permit
• Finished Raw Materials – Insurance, Nafdac Permit
• Chemicals / Ingrediants / Packing Materials – Insurance, Nafdac & SON Permit
• Machinery / Spare Parts - Insurance, SON Permit
4. Approved Form M to Chennai Logistics

Note:
 Initial Validity of Form M is 360 days and can be extended further 180 through
bank, afterwards it will be forwarded to CBN for further extension of 180 days in
the first instance as approved by CBN-Director.
10  Once Form M gets approved cannot be amended
Nigeria - Logistics
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Shipment Notification from BPO

1. Chennai Logistics request confirmation from

Country Sales / Factory team for shipments to Sail

2. Details of shipments sent to Country Sales /

Factory / Logistics Team

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Steps on Receipt of Copy / Original Documents

Verification of Documents

If any amendment/error will be notified to Chennai Logistics

Follow up with Banks / BPO on Original Documents

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PAAR / Inspection Report Processing

Application of PAAR to Bank

Due to Recent development with Policy, PAAR can be applied only Activation of SON Permit for Application to Bank
Followup
after receipt of original documents by bank PAAR for PAAR processing

Amendment - Application with Below documents will be applied to bank

Freight Upliftment - Freight Container Number / Gross
FOB Value - Export Bill HS Code - Customs Notification
Invoice Weight - Copy Documents

Through our indirect Followup with Customs, the PAAR gets amended on time as against the lead time atleast 10 days as minimum.

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Allocation of Documents to Clearing Agents

 On receipt of Original Documents and PAAR, consignments will be

allocated to Customs Clearing Agents / Transporters before arrival.
 Request will be made by Clearing Agents for Advance payment based
on number of containers allocated for payment of Shipping and
Terminal Charges.
 Request will be forward to Finance for Advance Payment.

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Commencing Customs Clearance

Draft Import Duty NAFDAC/Plant

Assessment Assessment Quarantine

• To avoid any • Followup with • Application for

mistakes in Liners for Rotation Invoice to
Assessment, Numbers NAFDAC/Plant
request will be • Duty will be Quarantine
made on each assessed with through Portal
Rotation Number
shipment after and PAAR • Request to
allocations • Cheque Request Finance for
will be made to Cheque
Finance
• Duty Payment to
Bank by Logistics

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Transportation of Container to Warehouse

Warehouse allocation will be

requested to Factories for
Container Delivery and same
will be notified to
Transporters
GRN will be sent to Nigeria
Logistics to update Clearance in
GBFims

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Post Clearance - Exchange Control Documents

Documents will be
Post clearance, the
verified to have
customs clearance
necessary
documents (ECD) will be
acknowledgments from
submitted by clearing
Customs to avoid any
agents
query from Banks

Documents will be
forward to Finance
onward submission to
Bank for Remittance

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Reconciliation with Shipping and Terminal Operators

Terminal
• Terminal Charges always raised ahead of 2 days to avoid any issues of expiry on loading at
Terminal.
• Any Excess amount on Terminal Charges, will be claimed by submitting documents to
Terminal Operators and Online as well.

Shipping
• Any shipments cleared beyond free days, the demurrage will be paid and will load the
containers from Terminals
• If free days got expired after loading, the outstanding will be paid to shipping line later
• Statements will be requested on monthly basis with Shipping Lines to reconcile the
accounts and same will be settled if any outstanding/refund.

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Warehousing - Inward
• Containers will be offloaded and will inward in WMS
• Physical GRN will be sent to Nigeria Logistics to update GBFims
• Shortages will be notified to respective Category
Import • Damages – QC team to check and update WMS and same to be updated to
Containers Category

• Goods will be transported from Factories to Trade

Warehouse upon request from Factory Team
Factory • Any damages shall be returned to Factories
Inward

• Sales team to request any inter-warehouse transfer

Inter • WMS will be updated receipt upon on actuals
Warehouse

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Payments to Clearing / Transport Agents

 Post complete delivery of containers and submission of all

documents, ECD, Terminal Delivery order, Empty Returns along with
Bills, the payment will be processed within 2 weeks of submission.
 Any shortages from Containers will be deducted from Clearing /
Transporters Bill
 Nigeria Logistics will send payment request to Finance for payments
 Payment to Agents

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Nigeria - Logistics
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Outbound – Sales to Customers

• Request from Sales Team to Finance to process order
• Finance Team will confirm the order, if the customer account has
Sales Order
sufficient funds on such orders
• Order Will be raised in WMS by Finance

• Based on Confirmation, outbound team will request for Trailer/Trucks

from External Transporters.
• On Arrival of Vehicle, the transport team pass the orders to
Loading
Warehouse team with OC for Loading
• Loaded vehicle details will be updated to respective sales
team/customer

• When the goods delivered at customer’s destination, transporter will

submit their bill along with customers signed waybill
• Self Collection, the customer shall be credited in his account on pro
Payments
rata basis
• Any shortages on delivery shall be deducted from transporters
payment

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NAFDAC Import Permit

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SON Permit

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PAAR

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Draft

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Duty Assessment

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NAFDAC Assessment

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GBFims Clearance Update

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Exchange Control Documents (ECD)

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Goods Received Note (GRN)

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Clearing and Transport Charges Bill

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