WRITING A REPORT

WHAT IS A REPORT?
 A formal written text with special
features

 which describes a situation or an event

 and

 may provide solutions or suggestions

 SPECIAL CHARACTERISTICS OF A
REPORT
• FROM:
TO: οr Report On
SUBJECT:

• Each paragraph has its title

• Formal and use of Passive Voice

 A Model example
• ΤΟ:
• From:
• Subject:

• Introduction/ Εισαγωγή:
• What is the report about ?
•  
• More Specific information
• (you shall put a title related to the subject and
• the question)

• Μore Specific information 2

•  
• Summary & Conclusion
 Example
• Question:
• Your town wants to spend a large amount of money
encouraging young people to participate in more
sports activities during their holidays. You have
been asked to write a report for the town council
saying what types of sporting activities the town
should encourage and how doing these activities
would benefit young people.
1. Read the model and choose the more formal option.
• To: Town council
• From: Jane Eyre/ Jane
• Subject: Report on sports activities for young people
•  
• Introduction
•  
• The aim of this report is to (1) suggest/ come up with (2) number of/ some sports activities which (3) kids/
young people in this town could do during their holidays and to (4) outline/ sum up (5) the benefits of / what
they’ll get out of these (6) things/ activities.
•  
• Which sports?
•  
• The town (7) is situated/ is between the coast and the mountains, and young people would (8) have a good time
doing/ enjoy sports which take place in these areas. (9)Activities on the coast could include/ We could do
several things on the coast such as windsurfing, swimming and diving which a local water-sports school could
(10) set up/ organise. (11) Similarly/ Also, (12) we could pay a local mountaineering club/ a local
mountaineering club could be employed to run sports club such as hiking and climbing.
•  
• Benefits to youngsters
•  
• Doing these activities would (13) be good for/ benefit local young people by making them more independent,
(14) encouraging/ building up team spirit and giving them a sense of adventure. At the same time (15) they’d
get/ hey would become fitter.
•  
• Conclusion
• (16) I recommend/ I’m in favour of organising these activities with the water-sports school and the
mountaineering club. Young people would find that the sports are interesting, (17) enjoyable/ fun and healthy
way to spend the holidays. The activities would also help them to (18) grow/ develop physically and mentally.
 Standard Phrases.

  Introduction
 This report is about…/ This report deals with…/ This report is on
 In this report I am going to / The aim of this report is to
  
 More Specific information 1&2
 (First, Second, Third/ Similarly/ Also etc.,) We could/ Another solution
could be
 The main benefits of these sports
  The main benefits of these for young people are…
 The most popular suggestions
  
 Summary & Conclusion
 In conclusion/ I recommend/ I suggest
 PRACTISE 2
• Your local sports club wants to organise a
number of adventure sports to encourage
young people to join the club. The organisers
of the club have asked you to write a report
saying which adventure sports you think
would interest young people and how they
would benefit from doing these sports.
• Choose the correct phrase from the box for
each gaps in the text following.
The main benefits of these sports; The purpose of this
report is; The most popular suggestions; I am certain
that; outline; I recommend that;
 Adventure Sports at Panahaiki Sports Club
 Introduction
 1_________________________________________to suggest what adventure
sports young people in the area would enjoy doing and to 2____________ the
benefits of doing these sports.
  
  
 Which adventure sports?
 A number of young people living in this area were asked which sports they would
like to try if the sports club gave them the opportunity.
3_________________________________ were skiing in the winter, and
windsurfing and climbing in the summer. A number of people suggested doing other
sports such as paragliding and sailing, but in general these were not so popular.
  
 Benefits
 4___________________________________________ for young people are
that they will have adventures and new experiences as well as enjoying themselves.
At the same time they will make new friends and learn responsibility and
independence.
  
 Conclusion
 5_________________________________ the sports club should provide
skiing, windsurfing and climbing activities at weekends and during holiday periods,
depending on the season. 6____________________________________
providing these sports will attract large numbers of young people to the club.
 Adventure Sports at Panahaiki Sports Club
 Introduction
 The purpose of this report is to suggest what adventure sports young people in
the area would enjoy doing and to outline the benefits of doing these sports.
  
 Which adventure sports?
 A number of young people living in this area were asked which sports they would
like to try if the sports club gave them the opportunity. The most popular
suggestions were skiing in the winter, and windsurfing and climbing in the
summer. A number of people suggested doing other sports such as paragliding and
sailing, but in general these were so popular.
  
 Benefits
 The main benefits of these sports for young people are that they will have
adventures and new experiences as well as enjoying themselves. At the same time
they will make new friends and learn responsibility and independence.
  
 Conclusion
 I recommend that the sports club should provide skiing, windsurfing and climbing
activities at weekends and during holiday periods, depending on the season. I am
certain that providing these sports will attract large numbers of young people to
the club.
  
 homework
• The ministry of education has decided to
replace some school hours of lessons with
activities which respond to most teenagers’
hobbies. Your principal has asked you to write
a report to the principal, saying which
activities you think would interest young
people and how they would benefit from
doing these activities.