This is a PowerPoint template

The following local information must be added to these slides before

commencing your presentation:
•Names of Health, Safety and Wellbeing Committee chair, Health
and Safety Advisor, Health and Safety Representative, First Aider,
Rehabilitation and Return to Work Coordinator.
•Location of First Aid kits, emergency evacuation information and
assembly point.
•Actual hazards and risk control measures in your workplace
Print out the last four slides of this PowerPoint as handouts before
commencing your presentation.
Delete this slide before starting your presentation.
Health, Safety and
Wellbeing
Mandatory induction and awareness training for
all DoE staff.
[insert workplace name]
[insert date of training]
Purpose
This presentation outlines the responsibilities that both
you and the department have in ensuring your health,
safety and wellbeing (HSW), and that of your
colleagues in the workplace.

It is designed to complement the local induction you

will receive in your workplace.

This session will provide an overview of HSW

arrangements and how you can contribute to fostering
and maintaining a safe and supportive culture in your
workplace.
Overview
Information on the following topics will be provided:
•Duties of the department and individuals under the
Queensland Work Health and Safety Act 2011 (Qld)
(WHS Act)
•Relevant departmental procedures
•Risk management
•Injury management, including rehabilitation and workers’
compensation
•Health and wellbeing
•Key roles and contacts.
Health, safety and wellbeing
• The WHS Act sets out the legal requirements for health and
safety in workplaces and work activities in Queensland.
• The Department of Education (DoE) HSW procedures and
guidelines reflect the requirements of this legislation, related
codes of practice and relevant Australian Standards.
• Procedures and guidelines help all departmental workplaces
meet health and safety duties by highlighting relevant legal
requirements and detailing how these can be met.
• You are required to review and understand the information
in these documents as part of your professional practice.
Play DoE HSW Introduction video.
Key roles and duties
The department
•to ensure, so far is as reasonably practicable, the
health and safety of their workers while at work.

Officers (senior leaders)

•to exercise due diligence to ensure their
organisation complies with WHS laws.
•an officer can be found guilty of an offence
regardless of whether the organisation has been
found guilty.
Due diligence
DoE senior leaders need to show due diligence by
taking reasonable steps to:
•Acquire and update their knowledge of health and
safety
•Understand the operations, hazards and risks
associated with these
•Ensure the department/the region/the school has,
and uses:
• appropriate resources and processes to eliminate or
minimise health and safety risks arising from work being
done
• appropriate processes to receive and respond promptly
to information regarding incidents, hazards and risks
• processes for complying with duties under the WHS Act.
Manager responsibilities
Principals and managers are to:
•Lead by example in the workplace and ensure legal
requirements are met in relation to the health and safety of all
staff, students and others.
•Actively promote a positive HSW culture throughout the
workplace.
•Ensure staff understand and comply with their
responsibilities.
•Implement consultation processes using clear
communication.
•Actively participate and encourage staff engagement in
health and safety focused activities.
•Ensure staff, students and visitors are aware of workplace
hazards.
Worker responsibilities
While at work, a worker must:
•take reasonable care of their own health and safety.
•take reasonable care that their acts or omissions do not
adversely effect the health and safety of others
•comply with reasonable instructions
•cooperate with any reasonable policy or procedure
relating to health and safety at the workplace
•make yourself aware of key emergency, and HSW
contacts in your workplace.

Report hazards, comply with risk controls, report

incidents, advise of sickness/absence, follow emergency
procedures and participate in wellness activities.
Student responsibilities
Students have responsibilities to:
•follow all verbal and written instructions without
exception, including the wearing of personal
protective equipment (PPE) and appropriate shoes
•read and double check all written safety instructions
•ask questions when unsure/confused/can’t
remember
•behave appropriately (not place themselves or
others at risk of being harmed
•Report any unsafe practices, situations or incidents
to a teacher or other staff member immediately.
Hazard and risk
• A hazard is something that has potential to cause
harm.
• Risk is the likelihood that harm will occur from
exposure to, or contact with a hazard.
• Under the WHS Act, employers must provide and
maintain – as far as reasonably practicable – a safe
working environment, safe systems of work, and
provide plant and substances in a safe condition.
• This requires that hazards and risks are not only
identified but effectively and actively managed to
minimise the potential for harm.
• Both you and your principal/manager are responsible
for controlling exposure to health and safety risks
associated with hazards in the workplace.
Risk management
Risk management is a four step process:
1.Identify hazards
2.Assess risks
3.Control risks
4.Review control measures
Identify hazards
• Some hazards are obvious, such as sun exposure,
using chemicals or lifting heavy objects.
• Other hazards may not be obvious and some can
take effect on a person over time, such as stress.
• You may be able to identify hazards by observing:
• how people work
• how plant and equipment is used
• safe or unsafe work practices
• how neatly the workplace is kept
• what chemicals are around and what they are used for.

Play Hazards video.

Hazards at work
Hazards in my workplace include:
•[insert hazard]
•[insert hazard]
•[insert hazard]
•[insert hazard]
•Any other hazards?

Your workplace should have a list of identified

hazards.
Assess the risk
From the hazards just identified, discuss the
associated risk – what could go wrong?
Control the risk
Control measures are ranked in terms of their effectiveness
and are referred to as the ‘hierarchy of controls’.

Elimination
Substitution
Isolation
Engineering
Administrative measures
Personal protective
equipment (PPE)

Play hierarchy of controls video

Control the risk
From the hazards and risks identified, what are some
control options that could be applied?

Controls should focus on reducing:

•the consequence of an incident (an airbag in a car);
•the likelihood that an incident will occur (visible police
presence); or
•both (speed limits and other road rules).

Controls affecting likelihood are preferred as they

reduce the chance of there being a consequence at
all.
Monitor and review controls
Once a control measure is in place, it must be monitored
regularly to ensure it remains effective and is the most
appropriate way to reduce the risk.

Review of the control measure is also required when:

•the control measure is not effectively controlling the risk
•a new hazard or risk is identified
•the results of consultation indicate a review is necessary
•you think a change at the workplace may create a new
health and safety risk, which the existing measure may
not effectively control.
Risk management
To recap, risk management is a four step
process:
1.Identify hazards
2.Assess risks
3.Control risks
4.Review control measures

Play the risk management process video.

Risk management
• The key to effective risk management is
consultation and collaboration.
• The risk owner, usually the principal/manager, is
responsible for ensuring that risks are effectively
identified, assessed and controlled.
• Effective risk assessments should:
• involve more than just one person
• include relevant people involved in the activity
• is not delegated to other staff.
• The principal/manager must maintain an
awareness of hazards and risks in the workplace
Asbestos reminder
• Is there asbestos in your workplace/school?
• Your principal is responsible for advising if there is asbestos
containing material in your school.
• The department has strict protocols for the management of
asbestos in workplaces/schools.
• Don’t make holes in walls that contain asbestos products.
• Report any damage to walls immediately where asbestos
may be present.

My contact person for asbestos concerns is: [name].

[If you are not in an asbestos confirmed school or workplace,

you may delete this slide.]
Health and wellbeing
• The department’s vision is for employees to be
healthy people, achieving quality education
and training outcomes, in a safe and
supportive working and learning environment.
• Wellbeing is an important part of your health
and safety in the workplace. Your wellbeing is
not only determined by whether you are free
from illness or injury, it also includes your
emotional, social and mental state.
Play Wellbeing video
Wellbeing programs
The department supports wellbeing programs that
contribute to employee wellbeing, engagement,
productivity and business needs. To ensure these are
effective, the department is striving for formal wellbeing
programs to be established in all workplaces/schools.

A formal program is characterised by these five steps:

1.Obtaining management commitment and support
2.Planning
3.Conduct a needs assessment
4.Wellbeing action plan
5.Evaluation
Employee assistance program
• The department’s Employee Assistance Program
(EAP) provides free, confidential counselling to
employees and their immediate family members,
who need support in dealing with work-related and
non-work related issues.
• The EAP provides face to face or telephone access
to external professionals.
• Conversations remain confidential within the
boundaries of the professional code of ethics.
• The department’s external EAP provider is Optum.
They can be contacted 24/7 on 1800 604 640.

Play Employee Support video.

If an incident occurs
If you are involved in a workplace incident
and/or sustain an injury, the following should
occur:
•First aid or medical treatment will be provided
•Your supervisor is verbally notified of the
incident and associated hazards
•The incident is recorded in the MyHR
Workplace Health and Safety system.
Workplace rehabilitation
• The department’s expectation is that your workplace/school
will make reasonable efforts to support you to stay in the
workplace following injury or illness.
• Timely and effective rehabilitation assists employee
recovery and a return to meaningful and productive work.
• The department’s Workplace Rehabilitation Procedures
detail the responsibilities and processes for supporting
injured/ill employees safely stay at work or return to work.

A Rehabilitation and Return to Work Coordinator (RRTWC) is

trained to facilitate workplace rehabilitation in your
workplace: [insert name].

Play Workplace Rehabilitation video.

WorkCover claims
The Workers’ Compensation and Rehabilitation Act
2003 (Qld) outlines the framework for providing
compensation to employees who sustain work-
related injuries or illness.
If you sustain an injury or illness in the course of
your employment, you can lodge a compensation
claim with WorkCover Queensland.

To support a claim, it is important that health

and safety incidents are recorded in MyHR WHS
at the time of the incident.

Play WorkCover video

Emergency information
• Your workplace/school has an emergency
response plan.
• Separate training is available on evacuation
procedures and emergency response.
• Make yourself aware of who your building’s
emergency wardens are.

Your workplace emergency evacuation information

can be found: [insert details].
Your evacuation assembly point is: [insert details].
The closest first aid kit is located: [insert details].
Evacuation sign
[delete example and replace with your local sign]
Contacts
The first point of contact for all health, safety and wellbeing matters is your
school principal or work unit manager who has access to support by
specialist staff in Regional and Central office.

Key contacts in our workplace are:

•Health, Safety and Wellbeing Committee Chair
•Health and Safety Representative (HSR)
•Health and Safety Advisor (HSA) (workplaces with >30 staff)
•Rehab and Return to work Coordinator (RRTWC)
•First Aiders

Names can be added above if practicable; however, it is recommended that

the presenter also introduce the relevant contacts to the audience,
particularly to support identification by new staff.
 Contacts poster
• A template for a Health, Safety and Wellbeing contacts
poster is available at: http://education.qld.gov.au/health/

Health, Safety and Wellbeing Contacts

In our school/workplace
Health, Safety and Wellbeing Committee
Health and Safety Advisor
Health and Safety Representative
First Aid Officer
Rehabilitation and Return to Work
Coordinator
Wellness Coordinator
In our region
Health, Safety and Wellbeing Committee
Senior Health and Safety Consultant
Senior Injury Management Consultant
Claims Officer
Employee Assistance Program
Fire Safety Advisor
Contacts
School leaders and managers have access to
regional office consultants who provide specialist
services, advice and support. These include:
•Health and safety consultants
•Organisational wellbeing consultants
•Injury management consultants
•Claims officers
Further information
Further information and resources can be
accessed from the Creating Healthier
Workplaces website at
http://education.qld.gov.au/health/.
Assessment
• It is a requirement for all mandatory training in
the department that an assessment be
completed by participants.
• Workplaces also need to keep a record of
participants and their training assessments.
• Records of the HSW Induction assessments,
attendance sheet and a copy of this
presentation needs to be securely kept in your
workplace and may be requested by auditors.
• Please sign the participant record and
complete the assessment sheet.
 The end
Health, Safety and Wellbeing induction
HSW induction attendance
record
Name of presenter: Location of presentation: Date of presentation:
Description of presentation:
The department’s Health, Safety and Wellbeing induction PowerPoint presentation was delivered over a one hour
period. This presentation outlined the responsibilities that both individuals and the department have in ensuring
their safety and that of their colleagues in the workplace. The presentation provided information on duties under
the World Health and Safety Act 2011 (Qld), relevant departmental procedures, risk management, workplace
rehabilitation, workers’ compensation, health and wellbeing, and key roles and contacts.

Participant’s name Signature Participant’s name Signature

       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
HSW induction checklist
Participants are to complete this checklist during the HSW induction presentation.
I report hazards and health and safety incidents to: _______________________________
I record health and safety incidents in: _________________________________________
I report my sickness/absence to: ______________________________________________
Hazards in my workplace include: _____________________________________________
Emergency evacuation information is located: ___________________________________
The emergency assembly point is: ____________________________________________
The closest First Aid Kit to my workplace is: _____________________________________
Trained First Aiders are: ____________________________________________________
My representative on the HSW committee is: ____________________________________
My Health and Safety Representative is: _______________________________________
My Health and Safety Advisor is: ______________________________________________
My Rehabilitation and Return to Work Coordinator is: _____________________________
The Employee Assistance Service (Optum) phone number is: _______________________
The Creating Healthier Workplaces website is: ___________________________________
HSW induction assessment
1. Who is responsible for workplace health and safety?

2. What process is used to ensure workplace health and safety?

3. Name three hazards in your workplace?

4. Who would you talk to about risks at work?

5. Where is the closest first aid kit in your workplace?

6. How would you report an incident at your workplace?

7. Who could help you return to work after an injury or illness?

8. What wellness activities occur or could occur in your workplace?

Participant name: Date:

Certificate of completion
Presented to: [insert participant’s name]
On: [insert date]
For completion of the DoE Health, Safety and Wellbeing induction

Topics covered included:

•Duties under the Work Health and Safety Act 2011 (Qld)
•The risk management process
•Workplace rehabilitation
•Workers’ compensation
•Health and wellbeing
•Key roles and contacts

For teachers, this course equates to one hour of professional development.