Claim Presentation

Considerations To Be Met When Writing a Claim

Simplifying the work of the auditor/reviewers:

• The claim must be organized, unambiguous, easy to read, understandable and in a logical sequence of
events.

• The auditor/reviewer is expected to write notes within the claim, therefore it is advised to leave appropriate
space between the lines in addition to relatively large margins for comment writing by the auditor/reviewer

• When there is a quote from a document such as a letter or minutes of meeting, the person preparing the
claim should add the mentioned quote and reference the document indicating its number and date, in
addition to attaching the full document in the appendices.

• It is preferable for the appendices and content section of the supporting documents to be separate from the
main claim.
 Considerations To Be Met When Writing a Claim

Making the claim an independent and stand-alone document:

• It is preferred when writing a claim to include all supporting documents so that the auditor/reviewer
does not have to request any additional documents or search for any document referred to in the
claim.

• The claim must contain in the annexes any documents that have been referred to such as, minutes of
meetings, project records, copies of drawings related to the claim, the time related schedules in
relation with delay analysis, delay and cost analysis documents, and any other documents referred to
in the claim.
 Considerations To Be Met When Writing a Claim

Assume that the auditor/reviewer has no knowledge of the project or the circumstances of the claim:

• When writing a claim, the person performing the review may not be familiar with the project details and the
circumstances of the claim.

• The claim, in particular, must contain in its first pages a brief description of the project, its parties, value and
location.

• A brief description of the event causing the claim and the consequences of this event, so that the
auditor/reviewer, after reading the first pages of the claim, comes to a reasonable understanding of the project
and the circumstances related to the claim before going into the the details, calculations and supporting
documents. This brief description will prove to be extremely important to the auditor/reviewer.
 Considerations To Be Met When Writing a Claim

Write the claim in a logical and chronological sequence that leads the auditor to the claim entitlement:

• When writing the claim, the logical sequence of the claim must be considered as if one is writing a story
that has a beginning, a story, and an end. Start with a description of the project and a brief explanation of
the problem or event, then the detailed story of the events leading to the claim and its analysis (including
the cause and effect) and the analysis of time and cost, and finally reaching the end (in this case the
entitlement to the Contractor for time and cost).

• Assume any and all questions that may come to the auditor’s and provide clear and detailed answers to
these queries.
 Considerations To Be Met When Writing a Claim

Use detailed description to explain the attached documents:

• The claim contains many documents that may not be clear to non-specialists, such as the time
program or the cost analysis, and therefore, it is important to provide a written explanation of these
documents.

• When analyzing cost, the foundations on which the cost calculation is based must be explained.
Not only with tables and equations, but rather through simplified, but detailed, explanation of
these tables and equations, in addition to attaching the detailed calculations to the claim.