Prepared by:

Mr. Eric M. Marilag

ICT – Teacher
 Mail Merge
Learning Objectives
uses common productivity tools effectively by
maximizing advanced application techniques.
CS_ICT11/12-ICTPT-Ic-d-4
Eric Marilag 2010
 Case study:
A tired teacher named Mr. Jack holding a
sheet of paper in his hands, tells his students
that in order to raise funds he has to send this
letter to fifty businesses in the southern area.
It’s the same letter but he has to address it to
each business. He asks them for an efficient
way to do this because he doesn’t have time to
type in all those addresses.
SirERic
 What is a Mail Merge

A tool that simplifies the creation of a set

of documents that are similar but contain
unique and variable data elements. This is
accomplished by linking a database that
contains those data elements to a
document, which contains merge fields
where that unique data will be populated.
 What is a Mail Merge

It is a useful tool that allows you to

produce multiple letters, labels,
envelopes, name tags, and more using
information stored in a list, database, or
spreadsheet.
 Uses of Mail Merge

❖Catalogs
❖Inventories
❖Invoices
❖Labels
❖Envelopes
❖And, of course, letters
3 Components of Mail Merge

1. Main document 
2. Data Source
3. Merged document
Components of a Mail Merge

1. Main document controls the

merge. It contains the fixed
information that will be in
every letter and the merged
codes where the variable
text will be.
 Components of a Mail Merge

2. The data source is a
document or database that
contains the information that
will be different for each
letter.
 Components of a Mail Merge

3. Merged document is the

result of a merge. These are
the individual letters that
result from the merge. The
merge fields are replaced
with the actual data from the
Data Source file.
 How to use MAIL MERGE
1

1.Click the MAILINGS tab.

2.Click the START MAIL MERGE Command.
3.Choose the document type.
 How to use MAIL MERGE

1.Click the MAILINGS tab.

2.Click the START MAIL
MERGE Command.
3.Choose the document
type.
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 How to use MAIL MERGE

4. Click the SELECT RECIPIENTS

COMMAND.
5. Choose your LIST PREFERENCE (Create
or use an Existing File).
 How to use MAIL MERGE

4. Click the SELECT RECIPIENTS

COMMAND.
5. Choose your LIST PREFERENCE (Create
or use an Existing File).
 How to use MAIL MERGE (New List)

1. Customize the Columns.

2. Type the needed information per entry. Press TAB on
the keyboard for a new entry. To delete, click the GRAY
box besides the entry, press DELETE on the keyboard.
3. Once completed, click OK.
4. SAVE the list in your folder.

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 Challenge!
1. Open an existing Word document. If you
want, you can use our Practice document
 (Word document) and Address list (Excel
workbook).
2. Use the Mail Merge Wizard to merge
the letter with the recipient list.
3. Place an Address Block at the top of the
page and a Greeting line above the body of
the letter.
4. Print the document.
 Label Generation

It creates a blank form document

that simulates either a blank label or
envelope of pre-defined size and
will use the data file that you
selected to print the information,
typically, individual addresses.
 Performance task
Each group will create a mail merge of the following:
∙ ID of the school
∙ Application letter for work immersion
∙ Certificates of Perfect Attendance
∙ Letter of internet connection proposal to the
stakeholders of the school.
 Learning check!
Did you learn anything from lesson for today?
A.Yes, I did learn today a lot.
B. No, I did not learn anything today.
C. Somehow, I learned the lesson today.
D.I need more demonstration of the lesson
today.

Journal NoteBook
“In today’s class, we learned about the mail merge
feature.”
 Microsoft Office Word Window
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Eric Marilag 2010
Lesson
Activity
Eric Marilag 2010