Time Management

Everyone has the Same 24 hours. We

are measured by how effective we
utilize the time!

ANONYMOUS

But you can free up a big chunk of the time you do have—by eliminating or delegating
unimportant tasks.
The Problem

41%

Things that are most important are left at

the mercy of least / no important task
Reason #1

We all get entangled in

commitments.
Reason#2

Expected to do Lot in
less time
 Freeing Up Time in Your Schedule
​Find the 20% of activities that are unimportant and easy to
drop or delegate.

Unimportant Easy to drop

or delegate
This frees…..

…. upto one day a week.

A Five-Step Process

Identify Decide Off-load Allocate Commit

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Identify
low-value tasks

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IDENTIFY LOW-VALUE TASKS

How valuable is this activity to the firm?

o It contributes significantly.
o It contributes moderately.
o It contributes in a small way.
o It has no impact.
o It has a negative impact.

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IDENTIFY LOW-VALUE TASKS

How essential is this task?

o It’s a top priority.

o I need to do it today.
o I’d like to do it today.
o I’ll get to it if time allows.
o I can drop it now.

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IDENTIFY LOW-VALUE TASKS

How much personal value do you get from the task?

o It’s one of the best parts of my job.

o I enjoy it.
o It has good and bad points.
o I find it somewhat tiresome.
o I dislike it.

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IDENTIFY LOW-VALUE TASKS

How easily could you outsource this activity?

o Only I (or someone senior to me) can handle it.

o It’s best done by someone with my skills.
o Structured properly, it could be handled by a
subordinate.
o It could easily be handled by a subordinate or
outsourced.
o It could be dropped altogether.

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IDENTIFY LOW-VALUE TASKS

Choose what NOT to do.

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Decide
whether to
drop, delegate,
or redesign

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DECIDE WHETHER TO DROP, DELEGATE, OR REDESIGN

Sort tasks into 3 categories.

Quick Tasks to Activities

kills off-load to redesign

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Off-load
tasks

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OFF-LOAD TASKS

“The first week was

Delegating isn’t easy. really stressful,
because I had to do
so much planning…”

“I had trouble
remembering to push,
prod, and chase.”

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OFF-LOAD TASKS

Time saved

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Allocate
freed-up time

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ALLOCATE FREED-UP TIME

What should I be doing instead?

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ALLOCATE FREED-UP TIME

Invest in important activities.

Coaching employees

Crafting strategy

Listening to customers

Spending time with family

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ALLOCATE FREED-UP TIME

What we think…….

What happens…..

Avoid those 5 Minutes 60 Minutes

interruptions….
Commit to
your plan

24
COMMIT TO YOUR PLAN

Communicate your plan to others.

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COMMIT TO YOUR PLAN

• A simple path to higher productivity

• No organizational redesign

• No process reengineering

• No business model reinvention

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Thank You