ENGLISH FOR ACADEMIC

AND PROFESSIONAL
PURPOSES

Prepared by: Kristine Q. Remollo

Writing the Report Survey/ Field Report
Laboratory/ Scientific Technical Report
 TECHNICAL REPORTS

Are academic papers that presents and analyze the

results or findings of research.

Typically, a technical report includes research about

technical concepts as well as graphical depictions of designs
and data.
 KINDS OF TECHNICAL REPORTS

Survey Report Scientific/Lab Filed Report

Report
 KINDS OF TECHNICAL REPORTS

 Is a formal piece of writing based on

research.

 To collect people’s responses or

answers about a particular issue or
topic
Survey Report
Steps in Writing a Survey Report

1. Break the report into separate sections with heading. Survey reports
usually use headings for each section.
2. Write 1–2-page executive summary paraphrasing the report.
3. State the objectives of the summary in the background section.
4. Provide background information by explaining research and
studies.
Tips in conducting a successful survey
1. Make sure that every question is necessary.
2. Keep it short and simple.
3. Ask direct questions.
4. Ask one question at a time.
5. Avoid leading and biased questions. 6. Speak your respondent’s
language.
6. Use response scales whenever possible
7. Avoid guiding grids or matrices for responses.
 Structural Content of a Survey Report

I. Title Page or Cover Page

II. Table of Contents
III. Executive Summary or Abstract
IV. Background and Objectives
V. Methodology
VI. Results and Findings
VII.Conclusions or Recommendations
VIII. Appendices
 Findings of a survey conducted among 150 customers of
Delicious Delights Restaurant to assess their satisfaction with
EXAMPLE the food offerings

Satisfied Dissatisfied
Category (%) Neutral (%) (%)
Presentation of collected
Overall Satisfaction 85 10 5
Data
Taste & Quality 90 5 5
Presentation 75 15 10
Variety 65 20 15
Portion Sizes 45 30 25
Desserts 70 10 20
Value for Money 75 20 5

The survey revealed overall positive feedback, with 85% of

respondents expressing either satisfaction or strong satisfaction.
Meaning and discussion of However, areas for improvement were identified, including
the collected data menu variety, portion sizes, and dessert options.
Recommendations are provided to address these areas and
enhance the overall dining experience at Delicious Delights.
EXAMPLE
A school of 120 students carry out a survey to
see which subjects are most popular. Their
results are shown in the frequency table.
 KINDS OF TECHNICAL REPORTS

It is an academic report also known as Lab Report.

It is written in a formal and organized manner.

Scientific reports are commonly used to report

experimental research, included a thorough
discussion of materials, methods of experimentation
used and discussion or results. Scientific
Report
 To present results or findings from
experiments.
 Parts of a Scientific Report
I.Title
II. Abstract
III.Introduction
IV. Materials and Methods
V.Results
VI.Discussion
VII. Literature Cited
 KINDS OF TECHNICAL REPORTS

 It is a written document from data gathered outside the

office or field and intends to describe an observed
person, place, or even and to analyze that observation
data.
 It is sometimes called trip report.
 To describe and analyze a systematic observation.
Filed Report
Parts of a Field Report Techniques to Record Your
Observations
I. Introduction
II.Description of Activities 1. Note Taking

III.Interpretation and Analysis 2. Video and Audio Recordings

IV.Conclusion and 3. Illustrations/Drawings

Recommendations
V.Appendix
VI.References
 SURVEY QUESTIONNAIRE
 Is a data gathering tool having set of questions used in a survey and is
utilized in various fields such as politics, research, marketing, media, and
so on. It is intended to gather data, views, opinions and others from
individuals or a particular group of people.

 It is an important method used in order to collect the necessary

information that will benefit the people and the community.
 Methods of Administering a Survey
According to Sarah Mae Sincero

Self-Administered
Personal Approach
Approach

Paper- and - pencil Survey

Face-to-Face Structured
Interview
Online Survey

Telephone Survey
Mail Survey
1.Personal Approach
 It involves directly engaging with respondents to
collect data.

Types of Personal Approach

A. Face-to-Face Structured
Interview
 The interview is set personally, and the people involved
face each other in order to gather the necessary
information.
 Questions on the survey are asked directly to the
respondent by the researcher.
Types of Personal Approach

B. Telephone Survey

The survey is done using telephone or cellular

phones. The calls are made to ask individuals on
particular questions.

This method can be used for asking consequential

questions.
2. Self- administered Approach

is a data-collection process where the researcher is entirely absent when

respondents are filling out the survey, hence the term—self-administered.

Types of Self- administered Approach

a. Paper- and - pencil Survey

is a traditional method wherein the respondents

who usually preferred the manual method must
be present in the administration of the survey.
 Types of Personal Approach

b. Online Survey
 Also called internet survey, is one of the most famous
sources of data collection, where a set of survey questions
is sent out to respondents and the members of this sample
can respond to the questions over the internet.
 Respondents receive online surveys in various ways such
as email, embedded over website, social media or forms.
 Types of Personal Approach

c. Mail Survey

 This popular tool requires an easy administering of the

survey where survey questionnaires are mailed to
individuals who are given enough time to read and
ponder on the information asked.

 Mail surveys can be used to collect data on a variety of

topics, such as demographics, opinions, attitudes, and
behaviors.
 Should and Not Should of a Survey Questionnaire

1. Should use words that have clear meaning.

The questions should not be vague and difficult to comprehend so that the questionnaire
will not be left unanswered.
2. Should cover all possible options.
The respondents should just be given at most five ranking options and should cover all so
that they will not be tired of choosing a lot of options which do not give the choices they
look for. If this will not be observed, this will lead to an abandoned questionnaire.
3. Should not ask two or more questions in one sentence.
The question should focus on one topic or item at a time so that the respondents will not
be confused which to answer and what to choose.
4. Should provide an out- option.
The survey should give the respondents the option to choose “Does not apply “ or
“None” for questions they do not feel answering.
 Should and Not Should of a Survey Questionnaire

5. Should consider appropriate time reference.

Respondents could not easily recall past long experiences and be doubtful as to
the exact measurement or time they spent.

6. Should have a clear question structure.

Survey questionnaire should follow the three parts: the question stem, additional
instructions, and response options so that the respondents will not be confused
what to answer or choose. This will result to unreliable gathered data.

7. Should have open specific response options.

The respondents should be guided on what to choose. So the survey should
provide specific options to choose from so that respondents will not be confused
in answering.
 Should and Not Should of a Survey Questionnaire

8. Should not have any bias or prejudice.

Questions should be objective and lead to an honest answer. The respondents should not be
led to a biased option that they may fail to give their truthful response.
9. Should not include too personal or too embarrassing questions.
Questions should be gender and culture sensitive so that the respondents may not feel
awkward or embarrassed in giving their responses.

10.Should avoid double negative questions.

Double negatives may occur when respondents are asked of their agreement on a certain
issue. This should be avoided so that the respondents ‘response will be clear and precise.

11.Should outline instructions or directions clearly and understandably.

Clear instructions will lead to positive, appropriate and clear answers. If respondents are
clearly asked and told what to do, they will also foster positive attitude towards answering
the questionnaire.
 Activity 1
A. Directions: On a 1 whole sheet of paper, answer the following questions

1. What are the three types of reports we discussed today?

2. Can you identify the key components of each type of report?
3. What is the purpose of a survey report?
4. How is a field report different from a laboratory/scientific technical report?

B. Directions: Complete the table with what you think the advantage and disadvantages of each method.
 Assessment 1
Directions: Suppose you are chosen as the CRITERIA EXCELLENT GOOD
NEEDS
IMPROVEMENT
youth representative of your barangay, Clearly defined and Vague or poorly
specific, aligns with Defined, but could defined, hindering
and you are asked to introduce an Research Question: survey goals. be more focused. survey clarity.

advocacy on Youth Mental Health Identified, but

Clearly identified and potential bias or
Unclear or
inappropriate target
Empowerment. Decide how to find out Target Audience:
appropriate for the
research question.
limitations not
considered.
audience, affecting
data validity.
the possible response of your community
Length or Excessive length or
about it. In order to determine the Questionnaire
Length and
Appropriate length for complexity may complexity, likely
target audience and affect response rate impacting response rate
people’s attitude toward it, conduct an Complexity: avoids fatigue. or completion. and data quality.

online survey by framing a survey Clear, concise, and Some questions Many questions vague,
unambiguous, could be improved confusing, or leading,
questionnaire. Consider the guidelines in avoiding jargon or for clarity or jeopardizing data
Question Wording: bias. neutrality. quality.
constructing effective questions in your
five-question survey to administer in your Logical and organized Flow could be
order of questions, improved for ease
Poorly organized, with
illogical question order
respective barangay. Survey Format and facilitating ease of
Flow: completion.
of understanding
and response.
or confusing
transitions.
THANK YOU FOR LISTENING