ASSESSMENT

PORTFOLIO
21st Birthday (Male Debut)

Prepared by;
Timbanan, Mizzy Anne R.
0740 Block F, Marcos Village
Palayan City, Nueva Ecija
August 05, 2021

Mr. Gershom Cojuangco Caburian

Gapan City

Dear Mr, Caburian

Thank you for contacting Your Story Event Planner to organize your son’s 21 st Birthday in coming
August 30, 2021. It would be our honor to be part of your special day. We will offer you the best service that
makes your birthday memorable.
We prepare a complete package that would suit to your wants and needed. We also propose to you
all the necessary decoration,venue, food, host, photographer and also the request Athletic/ Sports themed and
any other materials to complete the celebration. We will make sure to give happiness to your family and also
to all your guest.

Based on the tentative computation your event amounts to P262,500

We are looking forward to work with you and help you in the preparation of your son’s 21 st
birthday. Please feel free to call me anytime (09674568520) / yourstoryevent@gmail.com . Thank you very
much and Godbless!

Yours Sincerely,
Mizzy Timbanan
COMPANY PROFILE
 Your Story is a full planning event to lessen your works in
choosing the best coordinator and concerned with making special
moment in people’s live count.

The business name itself to remember the best story of your life
and it’s owned by Ms. Mizzy Anne Timbanan and located in Brgy.
Marcos Village, Palayan City, Nueva Ecija and you may contact
these number (09674568520/09509497308) if you have any
question or inquire. .
 Mission

Our mission is to provide our client the most amazing events and
satisfied them with our service.
We help them to reach their desire goals in the flow of the event.

Vision

To be known in the country and also be the first choice of every

people who will want to organize the event.
List of Supplier
ITEMS SUPPLIER/ ADDRESS
Venue La Benue Event center
Sound and Lights -Partyjam Digital Sounds and Lights
Del Pilar Street, Cabanatuan City

Catering Belle Catering

Valdefuente, Cabanatuan City

Cake Edna’s Cakeland

Kapitan Pepe Subdivision, Cabanatuan City

Tuxedo and Gowns Rental Danny Santos Gowns

Cabanatuan City
Invitation Sassy Prints Invitations and Souvenirs
Sumacab, Cabanatuan City
Emcee Jeffrey Yu
Cabanatuan City

Make up Artist Izza dela cruz arce makeup artistry

Cabanatuan City

Photographer Lenscab Photography /Cabanatuan City

EVENT BRIEF
 ■ Event name : Jobert’s 21st Birthday
■ Themes: Athletic/Sports Theme
■ Motif : Orange, Red and Black
■ Expected Guest : 150 Guest
■ Guest Type : Friends, Classmates, Family and Relatives
■ Purpose of the event: To celebrate the 21st birthday and express
their love for their son.
■ Budget Allocation: P 350,000
BUDGET PROPOSAL
Items Supplier Inclusion Price

Venue La Benue Event -Full Set of P 50,000

Center decoration
(Athletic Sports
themed)
-Tables and chairs
-Use of Electricity
-Guard
-Use of Parking
Area
-Free Alcohol
Sounds and Lights Partyjam Digital -Sounds and P 25,000
Sounds and Lights Lights
-4 Big Speakers
-Ledwall and
Special Effects
-Power Generator
Items Supplier Inclusion Price
Catering Belle Catering -4 types of meal P 37,500
-4 types of dessert
-3 types of drinks
(unli)
-Linens, dining wares
-250 per head x 150
person

Cake Edna’s Cakeland - 3 layered of themed P 11,400

cake
- -160 pcs of
cupcakes (40 per
cupcake x 160
person)

Photographer Lenscab Photography - Debut prenup P 25,000

photoshoots
- Photobooth
- On the day video
15-30 mins
- Free album
- -Unli shots before
and during the
events.
Items Supplier Inclusion Price

Tuxedo and Gowns Danny Santos Gowns - Debut prenup P12,000

Rental photoshoots
- Photobooth
- On the day video
15-30 mins P6,000
- Free album P2,500
- -Unli shots before
and during the
events.

Invitation Sassy Prints -150 pcs Athletic P17,100

Invitations and Sports themed
Souvenirs invitation (150 x 50)
-160 souvenir
(miniature basketball
ball with the name of
celebrant) (60 x 160)
Items Supplier Inclusion Price

Emcee Jeffrey Yu -Hosting the event P5,000

-Leading the games
-Entertainment

Make up Artist Izza dela cruz -Simple hair and make P6,000
arce makeup artistry up for the celebrant.
-Traditional hair and
make up for the mother
of the celebrant.
-Unli retouch.

Prize for the games -10k cash (500 every P12,500

win)
-5 mystery gifts worth
of 500 every gift

Total P210,000
BUDGET Venue P 50,000
SUMMARY
Sound and Lights P 25,000
Catering P 37,500
Cake P 11,400
Tuxedo and Gowns Rental P20,500
Invitation and Souvenir P17,100
Emcee P5,000
Make up artist P6,000
Prize for the games P12,500
Photographer P25,000
Total Expenses P210,000
Contingency funds 10% P21,000
Professional Fee 15% P31,500
Grand Total P262,500
EVENT FLOW
TIME ACTIVITY KEY PERSON
5:00-5:15 pm Introduction of the family of Emcee
the celebrant
5:15-5:20 pm Opening Prayer Mother of the celebrant
5:20-5:30 pm Grand Entrance of the Emcee and the celebrant
Celebrant

5:30-5:40 pm Speech of the Parents Mother and father of the

Celebrants
5:40-5:45 pm Blowing the candle Celebrant
5:45 –6:00 pm 21 Gifts from the guest Friends, Family
6:00 -6:10 pm Dance Number Friends of the celebrant
6:10 -6:20 pm 21 Bills Family and Relatives
6:20 – 6:40 pm Games Emcee and anyone on the
-Bring me guest
-Pass the message
TIME ACTIVITY KEY PERSON
6:40-6:50 pm Song Number Celebrant/ Friends
6:50 – 7:00pm Games Emcee and anyone on
-Trip to Jerusalem the guest
-Hep hep Hooray
-Find the golden ball
7:00- 7:30 pm Dinner and photo Caterer , Photographer
opportunities

7:30 -7:40 pm Message of the Celebrant

celebrant
7:40- 8:20 Photo booth time Staff in the photobooth
8:20 - .. Giving souvenir while Staff
they are leaving
FLOOR PLAN
Lights Stage Cake and Lights

Speakers Cupcakes

OPEN AREA P
C FOR GAMES H
A 1 meter away O
T
1 meter away AND every table T
every table
E ACTIVITIES O
R B
I O
N O
G T
H

Entrance

Lights Lights
Contact tracing/Alcohol
RISK MANAGEMENT PLAN
RISK POSSIBLE SOLUTION

Power Interruption Standby Generator with Diesel

Technical problem on designated laptop Back up through CD, flash drive and
reserved laptop

Financial Shortage Contingency fund should include in the

budget

Unexpected Guest/ Excess Guest Exceed of chairs and table and also for the
food.

Suppliers compliance risk Checklist of Suppliers should be monitored