Keanu and Kim

DOUBLE K EVENT ORGANIZER

Dau, Mabalacat City, Pampanga 09704728964 – 09101384405

DoubleKevent@gmail.com

Project Title:

Wonderful And Memorable 1st Birthday of Zac Laurenz

Date of Implementation:
November 25, 2023, Saturday 3pm to 8pm

Project Venue:
At San Lorenzo Ruiz Parish Hall, Dau NLEX

Project Objective:
To give the clients' 2nd baby a wonderful and memorable experience because of
his 1st birthday, it was Pandemic when it was his 1st birthday, so he didn't celebrate it, so he
wanted the arrival of his 2nd baby's birthday, Zac Laurenz, to be beautiful and happy. Even
though it's their second baby's birthday, they still want to prepare it well for their son's growth so
he will have pictures and memories of his first year to look back on.
The theme they chose was the Safari, where there are different types of animals that can be found
in the jungle. Because their children are fond of animals, this is what they want to be the theme
for their son's birthday.
And so that our team can show our ability to work when it comes to our clients' events. We are
sure that we can give our best with all our hearts so that we can satisfy the people who were
invited to the event. We will make them feel and show them how good we are and how good it is
to work, so that the client can even offer us to other acquaintances as an event organizer.

Project Description:
The Double K event organizers will have an event that they will organize on the
1st birthday of a baby boy, Zac Laurenz, to give him a fun experience and an unforgettable day.
To be held at San Lorenzo Ruiz Parish Hall, Dau Nlex. Where they were contacted by the client
couple, Mrs. Shiela Marie Arcilla and Mr. Arman Acilla. Where their guests are their friends,
family, relatives, and co-workers.
Budget Requirements:

Project Management:
Event Head: Kimberly D. Tiamzon
Marketing Head: Patricia May C. Valenton
Finance Head: Shane Kylene L. Yalung
Logistic Head: Christian Robe P. Pare
Production Head: Keanu C. Santos

Budget Allotment/Suppliers List

BUDGET ALLOTMENT

Venue: San Lorenzo Ruiz Parish Hall - Php 7000

A. Marketing
Invitation will send thru online as per client.
B. Documentation
Arjay Galang Photographer - Php 4000
C. Finance
Synthetic Leaves 10 set - Php 3000
Printed tarp papel 6 animals - Php 600
Styro Board 7pcs - Php 700
Name Lettering and number 1 - Php 150
Glitters - Php 40
Balloons - Php 1000
Green Balloons
Orange Balloons
Stick Balloons
Lot Bags for Kids - Php 3000
Big Chupachups Lollipop (30pcs)
- Nips (60pcs)
- Jelly Ace (60pcs)
- Marshmallow pack (30pcs)
- Mik mik (30pcs)
- LA.LA (30pcs)
- Yum yum (30pcs)
- Mini cloud 9 (30pcs)
- Beng beng (2box)
- Chubby (2pcs)
- Cotton candy (30 pcs)
- Bubbles (30pcs)
- Slim (30pcs)
- Pencil (30pcs)
- Mini Note Book (30pcs)
Food
- Arjhet Catering - Php 36,000

D. Logistic
Bake n Take
2 layer cake - Php 3500
Cupcake 24pcs - Php 1500
Souviners
Photobooth Brayan Gordo - Php 4000
Chairs and Table provided in the Venue.
Terno OOTD of Zac - Php 900
E. Production
Lights and Sound - Php 3000
Emcee - Php 2500

TOTAL: - Php 70,890

Price Quotation

Reception:
San Lorenzo Ruiz Parish Hall - Php 7000
Rimaven Clubhouse - Php 5000
Gomez Resort - Php
8,500

Photography:
Arjay Reyes Photography - Php 4000
Kervin Gonzales (TeamCoffeat) - Php 6000
PATgraphy - Php 5000
Light and Sounds:
Brayan Gordo (Team Coffeat) - Php 2500
G&N Photobooth - Php 2000
Funtimes Photobooth - Php 3000
Syhthetic Leaves:
128 Merchandise - Php 3000
New Star Angeles - Php 2000
 NSN Citymall
- Php 2,500
Catering:
Arjhet Kitchen 100pax - Php 36,000
Trinity Pineda (TeamCoffeat)100pax - Php 30,000
Alwin DC Events and Catering - Php 20,000

PMBOK Framework Plan

a. Initiating - The Event Manager and the staff will present and discuss about the Event
Proposal and brainstorm together with the client what will the flow or structure of the
Party they want.
b. Planning – Before the month of November, we going to sort all the need, we reach the all
the factors that needed in the said event. The arrangement of event together with the
client and reconciliation will be discuss and ensure to give our best to make their Party to
be memorable. Reaching all the suppliers and benefactors that are involve to the event.
Associating with the resources to complete and create the event. Addition, we will be
discussing how the preparation, date interval and papers. Lastly, finalizing the flow of the
party.
c. Executing – The team will be preparing in the location at exactly 12nn and the party will
begin at exactly 3:00pm. In the first part of the program it will begin in welcoming the
birthday celebrant together with his parents. After that there will be a games for children
and giving them with loot bags. Distributing of souvenirs to their guests.
d. Monitoring and Controlling - There can be difficulties both before and during the
event. The crew, however, will not permit events or services to be ruined by unforeseen
problems. It's possible that the kids' bucket will run out of supplies, but if that happens,
management will have a backup plan. Additionally, I'm anticipating the safety of
everyone in the event location, especially the children.
e. Closing – The event will be not exceeding until 9pm, the Double K Event staff will be
giving thanks to the parents of the birthday celebrant for choosing us. The party will still
up to close the event. Afterwards, when the party is over the staff will egress in the Event.
PROJECT TIMELINE
VENUE FLOOR PLAN
 VENUE FLOOR PLAN

Prepared By:
Kimberly D. Tiamzon
BSHM 3B
Event Head